Accounts Payable Specialist - Educational Services Center

Socket.dev; United States; On-site; USD 42,000 - 64,000; Full time

Job summary

Socket.dev is seeking an Accounts Payable Administrator to manage financial obligations, maintain records, verify invoices, code expenses, and prepare vouchers for payment. You will ensure compliance with policies and maintain timely payments to suppliers using Oracle and Excel in a fast-paced environment.

The role requires collaboration with Strategic Sourcing and Accounting departments to resolve issues and improve payment processes.

Qualifications

• High School Equivalency diploma required.
• One year of accounts payable, bookkeeping, accounting, budget, or payroll experience.
• Basic knowledge of Microsoft Office.
• Basic mathematics and analytical skills.
• Basic interpersonal and communication skills.
• Ability to operate a ten-key adding machine.
• Criminal background check and fingerprinting required for hire.

Responsibilities

• Input financial data for accounts payable in the ERP system and code invoices.
• Collaborate with creditors, auditors, and district personnel to resolve issues.
• Use Excel to manage invoice payment data and upload to Oracle.
• Calculate debits, credits, discounts, and other accounting tallies.
• Prepare vouchers for disbursement and audit expense reimbursements.

Skills

Basic math

Analytical skills

Interpersonal skills

Verbal communication

Written communication

Ten-key adding

Teamwork

Education

High School Equivalency diploma

Associate's degree in finance or equivalent

Tools

Microsoft Office

Ten-key calculator

Job description

FLSA CLASSIFICATION

Non-Exempt

COMPENSATION PLAN

Educational Support Personnel

PAY RANGE

Range 8

SUPERVISOR

Accounts Payable Manager

LAST UPDATED

07/2026

JOB SUMMARY

Administers the District’s financial obligations related to accounts payable, including maintaining electronic and hard copy records, verifying invoices, computing discounts, coding expenses, and preparing vouchers for payment. Maintains compliance with Board of Education policies and provides maximum customer service to District schools, departments and to suppliers. Ensures accurate and timely payments to suppliers. Utilizes functions of the Oracle system to maintain and improve efficiencies in a fast-paced environment. Analyzes data and problem solves to resolve payment issues. Works collaboratively with Strategic Sourcing and Accounting departments to ensure timely and accurate payments to all suppliers.

DUTIES AND RESPONSIBILITIES

The following tasks describe the basic functions of the job and represent the type of work performed. They do not constitute an exhaustive list of the duties and responsibilities performed on the job. The following frequencies and percentage of time spent are approximations only and are subject to flexibility dependent on organizational needs.

• Administer the input of financial data to an online real-time financial data processing system for accounts payable processing, utilizing efficient functionality of the ERP system. Analyze and code invoices and vouchers with proper account distribution and ascertain that appropriate payment authorization exists. [Daily, 50%]
• Collaborate with outside creditor representatives, outside auditors, and District personnel to resolve problems and maintain ongoing positive business relations. [Daily, 15%]
• Manipulate Microsoft Excel spreadsheets with invoice payment data and upload to the Oracle system. Utilize and ensure accuracy of electronic workflow processes for invoice approvals. [Daily, 10%]
• Calculate debits, credits, discounts, and other accounting tallies. [Daily, 10%]
• Analyze and prepare vouchers for disbursement, compile coded invoices, verify charged accounts, and audit and expedite requests for expense reimbursements. [Daily, 5%]
• Implement District accounting procedures to support District policies by posting, balancing, and identifying accounts affected. [Daily, 5%]
• Perform other related duties as assigned or requested. [Daily, 5%]

MINIMUM QUALIFICATIONS

• High School Equivalency (HSE) diploma
• One (1) year of accounts payable, bookkeeping, accounting, budget, or payroll experience
• Basic knowledge of typical office equipment such as telephones, copiers, fax machines, email, etc.
• Basic knowledge of Microsoft Office
• Basic mathematics skills
• Basic analytical skills, including the use of spreadsheets
• Basic word processing and spreadsheet skills
• Basic accounting and data entry skills
• Basic interpersonal relations skills
• Intermediate verbal and written communication skills
• Ability to operate a ten key adding machine
• Ability to operate software packages (e.g., accounting, purchasing, educational)
• Ability to work alone and collaboratively with others
• Criminal background check and fingerprinting required for hire

MINIMUM CERTIFICATIONS AND LICENSES

• N/A

PREFERRED QUALIFICATIONS

• Associate's degree in finance or an equivalent amount of formal education beyond high school
• Experience with accounts payable, accounting, or similar financial work in the public sector
• Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds
• Racially conscious and culturally competent with the skill, will, capacity, and knowledge to commit to a culture of continuous improvement

PHYSICAL AND MENTAL DEMANDS

• Light work strength level (lifting or carrying up to 25 pounds)
• Primarily works indoors
• Sedentary work
• Occasional bending, reaching, and lifting
• Eye/hand coordination (e.g., typing, ten key)
• Concentrated reading/writing/mathematics
• Ability to hear and speak
• Visual concentration, depth perception, and ability to adjust focus
• Normal office environment
• Normal school district environment

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