Accounting Technician

North Carolina State University; Raleigh (NC); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Medical, Dental, and Vision

Flexible Spending Account

Retirement Programs

Disability Plans

Life Insurance

Accident Plan

Paid Time Off and Other Leave Programs

12 Holidays Each Year

Tuition and Academic Assistance

And so much more!

Job summary

NC State University’s College of Engineering Finance Office is seeking an Accounting Technician to provide transactional accounting support across the College, Dean’s Office, and COE centers. You will monitor accounts, support financial operations, and ensure compliance with state and university guidelines in a high-volume environment.

You will handle vouchers, journals, travel authorizations, billing backups, and budget tracking, while helping with audits and process improvements.

Qualifications

• High School Diploma or equivalency and one year of accounting experience, or an equivalent combination of training and experience.
• Experience with PeopleSoft HR and Financials systems.
• Experience processing travel reimbursements, P-card transactions, purchase orders, and vendor payments.
• Ability to manage competing priorities, meet deadlines, and maintain accuracy in a fast-paced environment with frequent interruptions.
• Experience maintaining accounting records and preparing financial reports.

Responsibilities

• Process vouchers, journal entries, interdepartmental transfers, Marketplace orders, P-card transactions, requisitions, invoices, reimbursements, and purchase orders over $5,000.
• Apply program and fund codes to ensure expenditures comply with policies and funding requirements.
• Process Travel Authorizations and Travel Expense Reports, including student travel.

Education

High School Diploma or equivalent

Tools

PeopleSoft HR and Financials

Job description

About the Department

The College Finance and Business Office provides finance and business management services to each academic department and administrative unit in the College of Engineering. We support the College's administrators, faculty and staff that manage funds and budgets from a variety of sources. In working with the business officer in each of these units, the College Finance and Business Office provides direction related to resource projection and analysis, budgetary allocations, financial expertise and processes, and operational expertise and processes. We promote and ensure compliance with university, state and federal rules and regulations while providing strong stewardship of the College's overall financial resources and investments.

Wolfpack Perks and Benefits

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.

What we offer:

• Medical, Dental, and Vision
• Flexible Spending Account
• Retirement Programs
• Disability Plans
• Life Insurance
• Accident Plan
• Paid Time Off and Other Leave Programs
• 12 Holidays Each Year
• Tuition and Academic Assistance
• And so much more!

Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Essential Job Duties

As the Accounting Technician, you will provide transactional accounting support and daily operational assistance across the College of Engineering Finance Office, Dean's Office, administrative units, and COE centers and initiatives. You will monitor accounts, support financial operations, and provide interim administrative coverage for newly awarded centers and the COE Enhancement Fee, ensuring compliance with federal Cost Accounting Standards, State of North Carolina policies, and University guidelines in a high-volume environment.

Key Responsibilities

Financial Transactions & Procurement

• Process vouchers, journal entries, interdepartmental transfers (IDTs/IDJs), Marketplace orders, P-card transactions, requisitions, invoices, employee reimbursements, and purchase orders greater than $5,000, including obtaining quotes and tracking purchase orders for reconciliation.
• Apply accounting structures, including program and fund codes, limitations, and expense codes, to review transactions and ensure expenditures comply with applicable policies and funding requirements.
• Process Travel Authorizations (TAs) and Travel Expense Reports (TRs), including student travel supported by Enhancement Fees, and assist with REU student payments.

Budget Management & Financial Reporting

• Perform daily and monthly budget tracking, account reconciliations, project oversight, and monthly and quarterly financial reporting.
• Monitor account balances and workflows, establish new accounts as funds are awarded, and meet with assigned units at least monthly to review budget projections and forecasts.
• Analyze financial data, resolve past-due invoices and workflow errors, and advise initiative teams on allowable expenditures and financial procedures.

Compliance, Vendor & Audit Support

• Coordinate new vendor setup and modifications, collect W-9 documentation, and work with the Tax and Accounting Office on visa requirements and international vendor processing.
• Support internal administrative unit audits by reviewing transaction data, identifying expenses without sufficient business justification, and maintaining audit-ready documentation.
• Assist with developing and maintaining standardized intake forms and approval processes to track transactions, collect supporting documentation, and support audit compliance.

Operational Support & Process Improvement

• Provide backup support for billing activities, including aging invoices and service centers, and provide coverage for fellow team members as needed.
• Assist with training team members on financial procedures and contribute to process improvements that support consistent financial operations.

Join the College of Engineering Finance team and contribute to the financial accuracy, accountability, and operational support that help the college and its centers and initiatives succeed. If you are an accounting professional who enjoys managing financial transactions, monitoring budgets, ensuring compliance, and supporting a variety of financial operations, we welcome you to apply.

Other Responsibilities

In addition to the core responsibilities of this role, there may be occasional opportunities to take on additional duties. This offers an opportunity to build on your skills, explore new areas, and gain a deeper understanding of the department's operations.

Minimum Experience/Education

High School Diploma or equivalency and one year of experience in accounting work; or equivalent combination of training and experience.

Preferred Qualifications

• PeopleSoft Human Resources and Financials experience or similar system.
• Experience processing travel reimbursements, P-card transactions, purchase orders, and vendor payments.
• Ability to manage competing priorities, meet frequent deadlines, and maintain accuracy in a fast-paced environment with frequent interruptions.
• Experience maintaining accounting records of varying complexity and preparing financial repo

Required License or Certification

n/a

Valid NC Driver's License required

No

Commercial Driver's License Required?

No

Equal Employment Opportunity

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at [phone] or [e-mail].

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.