University Program Associate

North Carolina State University; Raleigh (NC); On-site; USD 36,000 - 64,000; Full time

Job summary

NC State University is excited to hire an University Program Associate for the African American Cultural Center in Raleigh, NC. The role focuses on financial management, event execution, and administrative operations within the DASA framework; success relies on independent judgment and adherence to university policies.

You will manage budgets, coordinate logistics for educational programs, and build efficient systems while supporting departmental priorities.

Qualifications

• Bachelor's degree; or an equivalent combination of training and experience.
• Strong proficiency in MS Office (Word, Excel), Google Workspace.
• Experience with PeopleSoft Financials (vouchers, PCard, MarketPlace, travel reimbursements).

Responsibilities

• Coordinate complex day-to-day operations and improve service delivery.
• Interpret policies, resolve issues, and propose process improvements.
• Liaise with campus partners, vendors, and central offices to coordinate contracts and travel.
• Hire, train, and supervise student staff to ensure continuity and service quality.
• Maintain records and confidential information following FERPA and university rules.
• Lead planning and execution of programs and events for front-facing Center programs.

Skills

MS Office Proficiency

Google Workspace

Education

Bachelor's degree or equivalent

Tools

PeopleSoft Financials

Job description

Position Details

• Title: University Program Associate
• Salary Range: $ 35,589 - $ 64,499
• Anticipated Hiring Range: $45,000 - $50,000
• Work Schedule: Monday-Friday, 8:00 am-5:00 pm (nature of position requires working beyond normal business hours to participate in programming activities)
• Location: Raleigh, NC
• Department: African American Cultural Center
• Position Classification Band title: University Program Associate
• Position Classification Band level: Journey
• Position Type: SHRA
• Full Time Equivalent (FTE): 1.00
• Appointment: 12 Month Recurring
• Alternate Option: If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

About the Department

The Division of Academic & Student Affairs (DASA) is where students discover connections and community. It is where students live, where they gather, where they improve themselves, each other, and their university. DASA is where students seek guidance and support, both in and outside of the classroom. The division serves all students at NC State.

NC State wants employees to achieve their highest potential at work, learn more about our employee value proposition here (You Belong Here). The Division of Academic and Student Affairs is the place to work for values-driven faculty and staff who are passionate about promoting the success of the whole student.

Student success is at the core of the Division of Academic and Student Affairs, as outlined in our mission and strategic plan. The units within the Student Success portfolio are specifically designed to support all students by providing individual support as well as fostering community and a sense of belonging across various groups and throughout the campus. We define student success as follows: "We achieve student success when members of our Pack graduate as well-educated, career-ready, world-ready, and socially responsible individuals who maintain a long-standing attachment to the university. Successful students have a clear sense of purpose and the confidence to tackle the grand challenges of society on local, national, and global scales. Through our courses, curricula, programs, and services, these students embark on a challenging journey that fosters personal identity, appreciation of intersectionality, and a commitment to lifelong learning and exploration."

Wolfpack Perks and Benefits

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.

What we offer:

• Medical, Dental, and Vision
• Flexible Spending Account
• Retirement Programs
• Disability Plans
• Life Insurance
• Accident Plan
• Paid Time Off and Other Leave Programs
• 12 Holidays Each Year
• Tuition and Academic Assistance
• And so much more!

Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Essential Job Duties

As the University Program Associate, operating under the supervision of the unit director, you will serve as a primary contact and process expert for financial management, event execution, and administrative operations. In this role you will exercise independent judgment within established university guidelines to manage departmental budgets, streamline workflows, coordinate logistics for high-impact educational programs, and build systems for operational efficiency. Through cross-functional collaboration and informed decision-making, you will ensure compliance with institutional policies while supporting the strategic priorities of the unit.

Operational Administration

• Coordinates complex day-to-day operations, develops efficient workflows, and implements systems that improve service delivery and organizational effectiveness.
• Exercises independent judgment in interpreting university policies, resolving operational issues, and recommending broad process improvements.
• Serves as the primary operational liaison with campus partners, vendors, and central offices to coordinate contracts, facilities, technology, and shared operational needs.
• Hires, trains, coordinates, and provides functional oversight to student employees and support staff to ensure continuity of operations and high-quality customer service.
• Maintains critical records, reporting systems, and confidential information in strict compliance with FERPA, Title IX, Clery Act, and university regulations.

Financial Management and Fiscal Compliance

• Administers and manages assigned budgets and business accounts across both units, overseeing expenditure tracking, revenue reporting, and monthly PCard reconciliation.
• Partners with DASA Finance and the Unit Director to assist with annual budget forecasting, monitor funding sources (including donations, gifts, hiring, and student payroll), and maintain fiscal accountability.
• Coordinates contracts, invoices, interdepartmental transfers, and travel authorizations/rebursements for vendors, speakers, performers, and staff.
• Identifies and resolves routine procedural financial issues, escalating complex policy matters as appropriate.

Programmatic Planning and Execution

• Leads administrative planning and execution for high-impact programs, signature events, and initiatives, ensuring alignment with departmental goals and institutional timelines.
• Independently coordinates program planning and development functions related to marketing, communications, and programmatic support for front-facing Center programs.
• Performs additional duties as assigned to support broader departmental priorities.

Other Responsibilities

• Other tasks and responsibilities may be assigned based on the needs of the organization and evolving priorities.

Qualifications

Minimum Experience/Education

• Bachelor's degree; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Preferred Qualifications

• Strong proficiency in MS Office (Word, Excel), Google Workspace.
• Experience with PeopleSoft Financials (vouchers, PCard, MarketPlace, travel reimbursements).
• Excellent written/verbal communication, attention to detail, and ability to multi-task independently.

Required License or Certification

• N/A

Valid NC Driver's License required

No

Commercial Driver's License Required?

No

Recruitment Dates and Special Instructions

• Job Open Date: 11/12/2026
• Earliest Close Date: 11/19/2026

Notice to Applicants: Please make sure that the work history you list on your application is identical to the work history listed on your resume. The application must be filled out completely, do not use the phrase "see resume".

Special Instructions: Please include as attachments a resume/CV, cover letter, and contact information for at least 3 professional references. This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for current or future sponsorship.

EEO

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at [phone] or [e-mail].

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.