ACCOUNTING TECHNICIAN

The State of New Hampshire; Concord (NH); On-site; USD 47,885,000 - 62,805,000; Full time

Benefits offered by this job

Dental Plan

Flexible Spending Accounts

Retirement Plan

Wellness Program

Paid Holidays & Leave

Job summary

The State of New Hampshire, Department of Safety, Division of Administration, is seeking an Accounts Payable Technician to support the Accounts Payable process using NH FIRST and related workflows. This full-time opportunity offers a 37.5-hour work week and non-exempt classification.

Key duties include reviewing invoices, ensuring accuracy, communicating with vendors, and performing data entry and general ledger transfers. Training and trainee options are available, with abundant state benefits.

Qualifications

• Equivalent combination of 2 years of education and experience after completion of high school.
• License/Certification: None required.
• Other Requirements: Fingerprint-based criminal background check and motor vehicle record check to ensure suitability for confidential information.
• Trainee Option: Candidates may be hired in trainee status for 1+ years of relevant education/experience.

Responsibilities

• Receives and reviews invoices and payment requests submitted to the Department of Safety Accounts Payable for processing.
• Audits invoices to verify coded, accurate, complete, and approved by a designated representative.
• Communicates with vendors and division staff to correct errors, identify missing data, or clarify information.
• Processes accounts payable invoices in NH FIRST after reviewing agency budgets for funds and reconciles invoices to supporting documents.
• Responds to inquiries from divisions, vendors, or other stakeholders about invoice status in a timely manner.

Skills

Proficiency in Excel

Education

2 years education/experience after high school

Job description

For assistance, contact the State of New Hampshire - Division of Personnel
Monday through Friday 8:00 AM - 4:00 PM EST 603-271-3261 or [e-mail]

$17.81/hour - $23.39/hour - 37.5 Hours per Week

*Candidates hired at a Trainee Status must meet minimum qualifications within one (1) year of hire date

*See total compensation information at the bottom of announcement.

The State of New Hampshire, Department of Safety, Division of Administration has a full-time vacancy for an Accounts Payable Technician (Accounting Technician, SOC Title 43-3030 ACCTNG-AUDIT CLERKS-3. This position has a 37.5-hour work week and is considered non-exempt.

Summary:

Performs a variety of data inquiry, quality assurance and customer service functions in support of Department of Safety Accounts Payable.

YOUR EXPERIENCE COUNTS: Each additional year of approved formal education may be substituted for one year of required work experience and/or each additional year of approved work experience may be substituted for one year of required formal education.

MINIMUM QUALIFICATIONS:

Education/Experience: Equivalent combination of 2 years of education and experience after completion of high school.

License/Certification: None required.

Other Requirements: Must pass a fingerprint based criminal background check and motor vehicle record check in order to ensure suitability for exposure to confidential information.

Trainee Option: Candidates with an equivalent combination of 1+ years of relevant education and experience after completion of high school may be considered and hired in ‘trainee status’ for this position

PREFERRED QUALIFICATIONS: Proficiency in Excel preferred.

AFTER-HIRE REQUIREMENTS: None.

CAREER ADVANCEMENT OPPORTUNITIES:

In-Band Advancement Available: No

Criteria: None

Broad Group Level Advancement Available: No

Criteria: None

DISCLAIMERS:

The supplemental job description lists the essential functions of the position and is not intended to include every job duty and responsibility specific to the position. An employee may be required to perform other related duties not listed on the supplemental job description provided that such duties are characteristic of that job title.

When applicable, the work of an employee in trainee status in this position shall be overseen by a fully qualified individual. An employee in trainee status shall meet the minimum qualifications within the period of time specified on the SJD, not to exceed one year of being hired into this position.

Responsibilities:

• Receives and reviews invoices and payment requests submitted to the Department of Safety Accounts Payable for processing. Audits submitted invoices to verify that they are coded, accurate, complete, and are approved by a designated representative of the Division.
• Communicates courteously and professionally with vendors, division staff and other state agencies to correct errors, identify missing data or documents, or to clarify information or instructions. Follows up to ensure issues are resolved in a timely manner.
• Processes accounts payable invoices in NH FIRST after reviewing agency budgets to ensure sufficient funds exist and then reconciles invoices to supporting documentation, including purchase orders, State contracts, receiving reports, and/or travel and training pre-authorizations.
• Responds to inquiries from divisions, vendors, or other stakeholders related to invoice and payment status in a timely manner. When necessary, refers more complex questions to a supervisor.
• Processes workload accurately and timely, seeking assistance and support from Department of Safety Accounts Payable Supervisors when needed. Provides assistance and support to other staff in the processing of transactions and other related procedures.
• Initiates transfer of funds for garage expenses for the Department and other state agencies. Processes general ledger transfers for postage, warehouse supplies, and the copy center.
• Accurately tracks all Division expenses on the Fleet Analysis Program for reporting to Administrative Services and Risk Management, and for insurance purposes. Completes data entry of facility energy usage in the NH Energy Information System.

For further information please contact Hiring Manager, Title, email address and phone number.

*For further information, please contact Jocelyn Sy-Santiago, Bureau Chiefat [e-mail] .

*TOTAL COMPENSATION INFORMATION

The State of NH total compensation package features an outstanding set of employee benefits, including:

Other Benefits:

• Dental Plan at minimal cost for employees and their families ($500-$1800 value)
• Flexible Spending healthcare and childcare reimbursement accounts
• State defined benefit retirement plan and Deferred Compensation 457(b) plan
• Work/life balance flexible schedules, paid holidays and generous leave plan
• $50,000 state-paid life insurance plus additional low-cost group life insurance
• Incentive-based Wellness Program (ability to earn up to $500)

EOE

TDD Access: Relay NH1-800-735-2964