Accounting Systems Assistant

brooklinema; Brookline (MA); On-site; USD 56,289 - 76,155; Full time

Benefits offered by this job

Health insurance

Generous paid leave

Retirement pension

Professional development opportunities

Job summary

The Town of Brookline seeks an Accounting/Systems Assistant to support DPW financial operations, including tracking expenditures, coordinating billing cycles, and assisting residents and contractors with permits and bonding.

This full-time role requires strong organizational skills, proficiency with spreadsheets and financial systems, and the ability to manage competing priorities with accuracy and discretion. Salary details are provided in the posting.

Qualifications

• Requires high school diploma and at least 3 years in office or financial support.
• Excellent communication and customer service abilities.
• Familiarity with municipal operations is a plus.

Responsibilities

• Monitor and report on departmental expenditures and balances
• Track disposal tonnage and process related invoices
• Support public inquiries and complaints related to construction, permits, and claims
• Coordinate data entry of payroll, purchase orders, refuse accounts, and vendor billing
• Communicate with contractors, Town Counsel, Dig Safe, and other stakeholders
• Ensure accurate and timely support of DPW’s administrative functions

Skills

Strong communication

Customer service

Attention to detail

Education

High school diploma

Tools

Microsoft Office

Financial systems

Job description

Support Public Works Operations with Your Financial and Administrative Expertise

The Town of Brookline seeks a detail-oriented and customer-focused Accounting/Systems Assistant to support financial operations within the Department of Public Works. This full‑time position plays a key role in tracking expenditures, coordinating billing cycles, supporting public construction communications, and assisting residents and contractors with permits and bonding.

This position requires strong organizational skills, proficiency with spreadsheets and financial systems, and the ability to manage competing priorities with accuracy and professionalism. Ideal candidates will bring prior experience in office administration, customer service, and bookkeeping, along with the discretion and judgment to handle sensitive records and inquiries.

Key Responsibilities:

• Monitor and report on departmental expenditures and balances
• Track disposal tonnage and process related invoices
• Support public inquiries and complaints related to construction, permits, and claims
• Coordinate data entry of payroll, purchase orders, refuse accounts, and vendor billing
• Communicate with contractors, Town Counsel, Dig Safe, and other stakeholders
• Ensure accurate and timely support of DPW’s administrative functions

Qualifications:

• High school diploma required; at least 3 years of experience in office/business administration or financial support
• Strong communication and customer service skills
• Knowledge of accounting procedures and municipal operations preferred
• Proficiency with Microsoft Office (Excel, Word) and financial systems
• Ability to work independently with attention to detail and deadlines

Why Brookline?

Brookline is a vibrant urban/suburban community with a Town government committed to transparency, innovation, and exceptional public service. We offer a competitive salary and a comprehensive benefits package, including health insurance, generous paid leave, a retirement pension, and professional development opportunities. If you’re looking to join a dedicated, collaborative team focused on operational excellence and making a meaningful impact every day, apply today!

Salary: $33.96 hourly (37.5 hours weekly)

Position open until filled. Priority consideration will be given to applications received by May 25, 2026

The Town of Brookline is an equal opportunity employer and dedicated to maintaining a diverse workforce.