Business Manager - DPW Central Admin

Brookline; Brookline, Northern (MA, KY); Hybrid; USD 73,000 - 82,000; Full time

Benefits offered by this job

Health insurance

Pension and retirement plans

Paid vacation and holidays

Professional development

Job summary

Brookline DPW – Central Administration seeks a detail‑driven Business Manager to oversee central business operations, customer service, accounts payable/receivable, and contract administration. This hands‑on role includes budgeting, forecasting, payroll processing, and staff supervision to support Brookline residents and partner departments.

The ideal candidate will hold a Bachelor’s degree in business or related field with five years of municipal financial administration experience, plus strong

Qualifications

• Bachelor’s degree in business, accounting, public administration, or a related field; five years of progressively responsible experience in municipal or business financial administration, billing, purchasing, or office management, including supervisory experience.

Responsibilities

• Independently manage DPW’s central business operations, including customer service, accounts payable/receivable, and contract administration.
• Prepare purchase requisitions, PO's, payment vouchers, and vendor payments; maintain financial tracking systems and reports.
• Administer departmental contracts, including preparation, routing, approval tracking, and record maintenance; coordinate with internal staff and vendors.
• Oversee utility accounts by monitoring bills, consumption trends, funding allocations; reconcile activity, forecast budget, and analyze costs for reporting.
• Coordinate police details and related billing, tracking, scheduling, reports, reconciliation, and payments.
• Prepare, run, and analyze budget and financial reports; support annual budget development and special projects; monitor expenditures and variances.
• Support DPW permitting functions, including street openings and occupancy permits; track payments, maintain records, and follow up on balances.
• Supervise and cross‑train staff; hire, assign work, and maintain a positive work environment.
• Manage onboarding/offboarding, rosters, access, directories, and personnel documentation.
• Improve business systems, customer service platforms, and cross‑department communication.
• Research rates and structures for services and provide analysis and recommendations for programs.

Skills

Budgeting

Forecasting

Contract administration

Payroll

Customer service

Staff supervision

Education

Bachelor’s degree in business or related field

Tools

Accounting systems

Billing systems

Job description

Location: 333 Washington Street
Brookline, MA, 02445

Business Manager
Brookline DPW – Central Administration
Hourly Rate: $39.16 | 37.5 hours weekly

Brookline DPW’s Central Admin office is seeking a detail‑driven and service‑oriented Business Manager to oversee the central business operations of the Department of Public Works. This hands‑on administrative and supervisory role is responsible for customer service office management, financial processing, utility account administration, contract administration, budget preparation and forecasting, permitting support, and the supervision and cross‑training of administrative staff. If you excel at accuracy, efficiency, and teamwork in a fast‑moving municipal environment, we invite you to join this dedicated and professional team.

About Us

DPW Central Administration supports all Public Works divisions and serves as the hub for business operations, fiscal stewardship, and high‑quality customer service for Brookline residents, contractors, and partner departments. We value professionalism, responsiveness, and continuous improvement in everything we do.

Responsibilities

• Independently manage DPW’s central business operations, including the customer service office, accounts payable and receivable, and contract administration.
• Prepare purchase requisitions, purchase orders, payment vouchers, and vendor payments; maintain financial tracking systems, account balances, and reports.
• Administer departmental contracts, including preparation, routing, approval tracking, and record maintenance; coordinate with internal staff and vendors.
• Oversee utility accounts by monitoring bills, consumption trends, and funding allocations; reconcile activity, prepare annual forecast and budget, and analyze usage and cost trends for reporting.
• Coordinate police details and related billing, tracking, scheduling, reports, reconciliation, and payments.
• Prepare, run, and analyze budget and financial reports; support annual budget development and special projects; monitor expenditures and identify variances.
• Support DPW permitting functions, including street opening and occupancy permits; track payments, maintain records, and follow up on outstanding balances.
• Supervise, schedule, and cross‑train assigned administrative staff (typically 2–5 employees); hire, assign work, and maintain a positive and accountable work environment.
• Manage onboarding and offboarding, position control, rosters, building and system access, contact directories, and personnel documentation.
• Oversee and improve business systems, customer service platforms, and effective communication from the Department.
• Research rates, fees, structures for comparable services and provide analysis and recommendations for associated departmental programs and services.
• Create annual budget reports.
• Coordinate payroll processing, incident reports, and general office operations.
• Support workflow improvements, department communications, technology systems, language access, and ADA compliance.
• Assist with claims related to public construction activity and support emergency operations when needed, including possible evening or weekend availability.
• Perform all other duties as assigned.

What We’re Looking For

We seek a highly organized and collaborative Business Manager with strong financial, administrative, and supervisory skills who is ready to contribute to a busy municipal department.

Education & Experience

• Bachelor’s degree in business, accounting, public administration, or a related field; five years of progressively responsible experience in municipal or business financial administration, billing, purchasing, or office management, including supervisory experience; or an equivalent combination of education, training and experience.

Certifications & Skills

• OSHA 10‑Hour Construction Industry Safety certification preferred at hire; required within six months.

The ideal candidate will have strong knowledge of municipal purchasing, payroll, billing, financial tracking, and customer service principles, paired with the ability to operate accounting and billing systems, spreadsheets, databases, and specialized software. This individual excels in communication, demonstrates sound judgment, discretion, and exceptional attention to detail, and brings proven experience leading staff, coordinating onboarding and offboarding processes, and maintaining accurate and reliable records.

This is a full‑time, year‑round position offering outstanding municipal benefits including comprehensive health insurance, pension and retirement plans, paid vacation and holidays, professional development, and opportunities for advancement.

The Town of Brookline is an equal opportunity employer and dedicated to maintaining a diverse workforce.