Accounting Support Specialist

Kavyos Consulting; Secaucus (NJ); On-site; USD 90,000 - 115,000; Full time

Job summary

Qualifications

• Bachelor's degree in accounting or finance required.
• 5–10 years of accounting experience with US GAAP.
• Extensive hands-on Sage Intacct experience in multi-entity environment.
• Experience with bank reconciliations and month-end close.
• Experience with intercompany accounting and AP/AR.
• Ability to prepare audit support documentation.

Responsibilities

• Prepare monthly financial statements using Sage Intacct for multiple entities.
• Manage month-end close processes and reconciliations; produce financial statements.
• Provide system support for Sage Intacct and Emburse Chrome River; drive automation.
• Maintain GL integrity and intercompany reconciliations across entities.
• Perform AP check runs and ensure timely vendor payments; manage AR cash application.
• Issue billings to internal/external customers; monitor variances and resolve issues.
• Prepare audit-support documentation for external auditors.
• Assist in annual budgeting process; monitor cash balances and provide insights.
• Conduct ad hoc financial analysis and reporting for management.

Skills

Internal controls

Audit

Compliance

Attention to detail

Communication

Cross-functional collaboration

Education

BS/BA in Accounting or Finance

Tools

Sage Intacct

Emburse Chrome River

API integration

Job description

This position is responsible for daily accounting operations, supporting month-end close activities, and ensuring accurate and timely financial reporting. The role also provides system support for Sage Intacct and Emburse Chromeriver, helping to optimize processes, troubleshoot issues, and enhance overall system efficiency across the organization.

• Preparation of monthly financial statements using Sage Intacct, ensuring accuracy, completeness, and adherence to reporting deadlines for several companies
• Ability to manage month-end close processes, account reconciliations, and financial statement preparation
• Strong understanding of internal controls, audit, and compliance requirements
• High attention to detail with the ability to analyze and resolve accounting issues
• Prepare reconciliation, analysis of balance sheet and P&L accounts, and proactively identifying and resolving variances
• Perform bank reconciliations, ensuring timely resolution of discrepancies
• Prepare monthly journal entries and maintain general ledger integrity within Sage Intacct
• Manage intercompany accounting activities, including reconciliations and balance confirmations across entities within Sage Intacct's multi-entity environment
• Perform weekly A/P check runs and ensure accuracy and timeliness of vendor payments
• Monitor daily A/R cash application processes, maintaining clean and accurate receivable balances
• Issue billings for internal and external customers using Sage Intacct
• Investigate, track, and resolve reconciling items and disputes, collaborating cross-functionally with internal teams and external stakeholders
• Prepare and review audit-support documentation for external auditors

Financial System Support

Responsibilities

• Drive process improvements, system enhancements, and automation initiatives by leveraging Sage Intacct functionality and reporting tools
• Develop and generate custom reports and financial insights in Sage Intacct to support departmental and management decision-making
• Provide ongoing support for the company's expense and invoice management system (Emburse Chrome River), including configuring UI updates and maintaining system functionality
• Maintain and monitor the integration (API connection) between Sage Intacct and Chrome River, ensuring data accuracy, reliability, and timely issue resolution

Other Responsibilities

• Assist the VP in the preparation and coordination of the annual budgeting process, including data gathering and analysis
• Support the CFO in monitoring cash balances, providing timely updates and insights to support liquidity management
• Perform ad hoc financial analysis and reporting, delivering actionable insights on special projects and management requests.

EXPERIENCE (Years of experience in the industry and functional area)

• Bachelor's degree in accounting or finance required
• 5 - 10 years of accounting experience, with strong knowledge of U.S. GAAP, accounting principles, and financial reporting requirements
• Extensive hands-on experience with Sage Intacct, including general ledger, accounts payable, accounts receivable, creating reports, configuration, security setup within a multientity environment.
• Excellent communication skills with the ability to collaborate across departments
• Transportation or logistics industry experience is a plus

EDUCATION

• BS/BA in Accounting or Finance required