Accounting Supervisor II, Accounts Payable

Rutgers University; New Brunswick (NJ); Hybrid; USD 71,000 - 109,000; Full time

Benefits offered by this job

Medical coverage

Paid vacation and holidays

Competitive retirement benefits

Education benefits for employees and

Life insurance coverage

Employee discount programs

Job summary

Rutgers University in New Brunswick, NJ, seeks an Accounting Supervisor II - Accounts Payable to lead AP staff, oversee Non-PO payments, and ensure policy-compliant processing. You will review transactions, train teammates, and monitor accuracy in a high-volume environment.

Responsibilities include processing payment uploads in Oracle, coordinating with departments, and supporting Check Requests, reconciliations, and audits. This is a hybrid role with a three-day on-site requirement.

Qualifications

• Bachelor's degree in accounting or business administration or equivalent experience.
• At least 2 years of relevant experience.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Excel; ability to learn multiple systems.

Responsibilities

• Supervise and provide day-to-day guidance to AP staff; assign, train, and review work.
• Process Non-PO payment requests from receipt through payment upload, ensure accuracy and compliance.
• Prepare and process payment uploads in Oracle; coordinate taxable payee setup with Supplier Maintenance; resolve errors.
• Collaborate with university departments to resolve documentation and payment issues; provide customer service.
• Perform research in Oracle to resolve payment inquiries and maintain processing records.
• Coordinate with Check Mailing Team on payments, audits, and special handling.
• Assist with other AP functions: Taxes, Check Requests, reconciliations, and journal entries.
• May lead special projects, audits, or AP initiatives.

Skills

Supervisory experience

Accounts Payable

Oracle

Excel

Education

Bachelor's degree in accounting/business

Tools

Oracle

Jaggaer

Excel

Job description

Position Details

Recruitment/Posting Title: Accounting Supervisor II, Accounts Payable

Job Category: Staff & Executive - Finance/Accounting/Purchasing

Department: UFA University Procurement Ser

Overview: Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. Ranked in 2022 by Forbes as a top 100 best large employer in America, Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

University Finance and Administration (UFA) advances Rutgers' strategic priorities through the management of all central financial, administrative, and student information systems and processes. We supply the university's financial community the professional guidance, services, tools, and information needed to make the informed decisions that contribute to Rutgers' standing as an academic, health, and research powerhouse. We are deeply committed to our guiding principles and the core values that are critical for the long-term strategic growth of our division and the university. For more information, please visit https://finance.rutgers.edu/.

Posting Summary: Rutgers, The State University of New Jersey, is seeking an Accounting Supervisor II - Accounts Payable for University Procurement Services. Reporting to the Accounting Supervisor I - Accounts Payable (AP), this position supervises and provides day-to-day guidance to AP staff and is responsible for the processing and oversight of Non-PO payment requests and related payment activities. The position reviews transactions for accuracy and compliance with University policies and procedures, processes and monitors payment uploads in Oracle, researches and resolves payment issues, and works collaboratively with University departments to ensure timely and accurate processing. The position also supports other AP functions, including Check Requests, clearing account reconciliations, journal entries, audits, and special projects.

• Supervises and provides day-to-day guidance to assigned Accounts Payable staff, including assigning and monitoring work, providing training and support, reviewing work for accuracy and completeness, and assisting with the resolution of complex processing issues.
• Independently processes Non-PO payment requests from receipt through successful payment upload, reviewing documentation for accuracy, appropriate authorization, and compliance with University policies and procedures.
• Prepares, reviews, and processes payment upload files in Oracle, including coordinating the setup of taxable payees with Supplier Maintenance; monitors processing results and researches and resolves errors and failed transactions.
• Works collaboratively with University departments to resolve missing or incorrect documentation, submission errors, and other payment-related issues and provides timely and professional customer service.
• Conducts research in Oracle to resolve payment inquiries, maintains appropriate processing records, and identifies and escalates transactions or issues that may affect timely or appropriate payment processing.
• Coordinates with the Check Mailing Team regarding successfully processed payments, audits, and special handling requirements.
• Provides support for other Accounts Payable functions, including Tax Department and Help Desk inquiries, Check Request processing through Marketplace, clearing account reconciliations, and journal entries.
• Assists with and may lead special projects, audits, research, analysis, and other Accounts Payable initiatives as assigned.

FLSA: Exempt

Grade: 05

Minimum Salary: 71447.000

Mid Range Salary: 90435.000

Maximum Salary: 109422.000

Offer Information: The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits: Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status: Full Time

Standard Hours: 37.50

Work Arrangement: Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.

Union Description: Admin Assembly (MPSC)

Payroll Designation: PeopleSoft

Terms of Appointment: Staff - 12 month

Position Pension Eligibility: ABP

Qualifications

Minimum Education and Experience

• Bachelor's degree preferably in accounting/business administration, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of accounts payable, invoice and payment processing, office administration, or bookkeeping.
• A minimum of two years of relevant experience.

Required Knowledge, Skills, and Abilities

• Strong written and verbal communication skills.
• Computer proficiency and ability to learn and work effectively in multiple systems.
• Intermediate proficiency in Microsoft Excel.
• Ability to communicate effectively and professionally.
• Ability to organize and prioritize work, meet deadlines, and maintain accuracy in a high-volume processing environment.
• Ability to provide day-to-day guidance and direction to staff.

Preferred Qualifications

• Prior supervisor or team lead experience.
• Accounting experience in an Accounts Payable environment or application.
• Experience with high-volume payment processing and financial systems.

Equipment Utilized

• Oracle
• Jaggaer
• Excel

Special Conditions

• This position may be eligible for a hybrid work arrangement, subject to approval and operational needs. A regular on-site presence of at least three (3) days per week is required, with additional on-site days as needed. Employees approved for a hybrid work arrangement must reside in NJ, NY, PA or DE and be within a commutable distance of the university.

Posting Details

Posting Number: 26ST1928

Posting Open Date: 10/09/2026

Regional Campus: Rutgers University-New Brunswick

Home Location Campus: Off Campus

City: Piscataway

State: NJ

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement