Accounting Specialist - MFBLA

IHG Hotels & Resorts; Fort Bliss (TX); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Paid time off

Medical/dental/vision insurance

401k

Job summary

IHG Hotels & Resorts in Fort Bliss, United States is seeking an entry-level Accounting Clerk to perform routine duties ensuring accurate revenue and cost reporting, timely invoice payments, and proper cash handling. Work is performed under supervision with potential shift variations, including weekends and holidays.

The role requires a high school diploma or equivalent and at least 1 year in accounting clerical/front office/reservations, with fluent English.

Qualifications

• High school diploma or equivalent and 1 year experience in an accounting clerical, front office, or reservations position or similar; or an equivalent combination of education and work experience.
• Ability to speak fluent English required.
• Strong customer service skills and ability to resolve billing issues.
• Reading invoices and work materials; mathematical calculations; occasional night/weekend shifts.

Responsibilities

• Perform a variety of routine accounting duties to ensure correct reporting of revenues and costs, the timely payment of invoices, and/or timely receipt of monies owed to the hotel.
• Summarize and post data to journals, ledgers and other accounting records; total and balance accounts; reconcile bank accounts; check and verify records.
• Obtain approvals from department heads on invoices to be paid; make proper accounting entries in ledger; reconcile discrepancies with vendors; prepare transmittal of invoices for payment by CMH Accounting.
• Prepare and monitor monthly aging of accounts; prepare statements and collection letters for delinquent accounts; make phone calls to collect accounts excessively overdue.
• Approve and process direct billing requests; prepare all bills and mail invoice statements as outlined per Internal Audit Standard. Research and investigate all credit card disputes; make proper adjustments/charge backs as needed; balance and prepare all credit card transmittals. Ensure credit card reconciliations are prepared, balanced and discrepancies are resolved.
• Maintain files of all accounting-related and/or audit documentation; may assist with clerical duties such as typing or phone coverage.
• Prepare or assist in the preparation of daily bank deposits; maintain the hotel's funds to ensure that funds are of adequate amount, kept safely and properly accounted for; provide all daily change requirements; issue banks to cashiers and conduct periodic audits of banks as needed. Report over/short discrepancies as per Internal Audit Standards.
• Responsible for maintenance of normal and routine controls to ensure reasonable protection of company assets.
• Promote teamwork and quality service through daily communication and coordination with other departments. Key departmental contacts include department heads throughout the hotel, for the purpose of providing or obtaining information regarding accounts.
• May assist in various storeroom areas to include receiving, storing and dispersing hotel goods to ensure that each department's supply needs are met in a timely and efficient manner. Reconcile banquet bar requisitions.
• May perform additional accounting-related duties such as transferring a balanced EDT each day, ensuring compliance with Internal Control Questionnaires, ensuring timely and proper payment of employees and reconciling time records to payroll, etc. May maintain purchase order system integrity or monitor/track other financial control procedures or systems.
• May assist with other duties as needed or requested.

Skills

English fluency

Customer service

Mathematical skills

Communication skills

Education

High school diploma or equivalent

Job description

Your Day to Day –

Perform a variety of routine accounting duties to ensure correct reporting of revenues and costs, the timely payment of invoices, and/or timely receipt of monies owed to the hotel.

Duties performed are at entry-level in a training capacity, with supervision from higher-level accountants.

Summarize and post data to journals, ledgers and other accounting records; total and balance accounts; reconcile bank accounts; check and verify records.

Obtain approvals from department heads on invoices to be paid; make proper accounting entries in ledger; reconcile discrepancies with vendors; prepare transmittal of invoices for payment by CMH Accounting.

Prepare and monitor monthly aging of accounts; prepare statements and collection letters for delinquent accounts; make phone calls to collect accounts excessively overdue.

Approve and process direct billing requests; prepare all bills and mail invoice statements as outlined per Internal Audit Standard. Research and investigate all credit card disputes; make proper adjustments/charge backs as needed; balance and prepare all credit card transmittals. Ensure credit card reconciliations are prepared, balanced and discrepancies are resolved.

Maintain files of all accounting-related and/or audit documentation; may assist with clerical duties such as typing or phone coverage.

Prepare or assist in the preparation of daily bank deposits; maintain the hotel's funds to ensure that funds are of adequate amount, kept safely and properly accounted for; provide all daily change requirements; issue banks to cashiers and conduct periodic audits of banks as needed. Report over/short discrepancies as per Internal Audit Standards.

Responsible for maintenance of normal and routine controls to ensure reasonable protection of company assets.

Promote teamwork and quality service through daily communication and coordination with other departments. Key departmental contacts include department heads throughout the hotel, for the purpose of providing or obtaining information regarding accounts.

May assist in various storeroom areas to include receiving, storing and dispersing hotel goods to ensure that each department's supply needs are met in a timely and efficient manner. Reconcile banquet bar requisitions.

May perform additional accounting-related duties such as transferring a balanced EDT each day, ensuring compliance with Internal Control Questionnaires, ensuring timely and proper payment of employees and reconciling time records to payroll, etc. May maintain purchase order system integrity or monitor/track other financial control procedures or systems.

May assist with other duties as needed or requested.

What We Need From You –

High school diploma or equivalent and 1 year experience in an accounting clerical, front office, or reservations position or similar; or an equivalent combination of education and work experience. Ability to speak fluent English required.

In the hotel industry we cater for our guest needs 24 hours a day, 7 days a week.

Even though a shift will be assigned, in occasions we may require working varying shifts across a 7-day period, including weekends, evenings, and public holidays.

Reading abilities are utilized often when reading invoices and work materials.

Mathematical skills are used frequently to perform calculations, reconcile account balances, etc.

Frequent contact with guests and outside vendors is necessary to resolve billing issues or answer questions. Strong customer service skills are required.

May be required to work nights, weekends, and/or holidays.

The hourly pay for this role is $20.06. We offer a comprehensive package of benefits including paid time off, medical/dental/vision, insurance, 401k, and many other benefits to eligible employees.

We need people like you to make a difference and create exceptional experiences every single day. Don’t just join a growing team of 370,000 colleagues across 100 countries. Let your passion shine. Innovate and collaborate around the world. Embrace your ambition. Let’s Go Further Together.

Important information

• The salary range listed is the lowest to highest pay scale we, in good faith, believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee’s pay position within the pay range will be based on several factors, including relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, sales or revenue-based metrics, and business or organizational needs.
• No amount of pay is considered to be wages or compensation until it is earned, vested, and determinable. The amount and availability of any bonus, commission, or other form of compensation allocable to a particular employee remain in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.
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• If you require reasonable accommodation during the application process, please click here.
• IHG does not accept applications, inquiries, or unsolicited CVs/resumes from staffing or recruiting agencies. Please click here for our agency policy.
• If you are a resident of or applying to a job opening in the State of Washington, please click here to read about applicable benefits.