Accounting Supervisor

Austin Community College; Oklahoma City (OK); On-site; USD 67,751 - 82,807; Full time

Job summary

A higher education institution in Oklahoma City is seeking a Finance Manager to oversee financial records and procurement compliance. The role includes preparing budgets and financial statements while supervising a team. Candidates must possess a Bachelor’s degree in Accounting or a related field and have significant experience in finance management. Competitive salary of $75,279.75 plus state benefits offered.

Qualifications

• At least six years of previous related experience.
• Two years must include supervisory responsibility.
• Knowledge of State government accounting procedures.

Responsibilities

• Reconcile, prepare and maintain financial records.
• Prepare monthly financial statements.
• Oversee procurement policies and procedures compliance.
• Supervise accounting staff and manage cash flow.

Skills

Microsoft Excel

Public speaking

Report writing

Relationship building

Education

Bachelor’s Degree in Accounting or related field

Tools

Microsoft Word

PowerPoint

PeopleSoft

Job description

Under the supervision of the Chief of Administration, is responsible for reconciling, preparing and maintaining financial records for the Department. Prepare monthly financial statements, prepare and balance various financial reports. Ensure Department procurement policies and procedures comply with State purchasing policy. Oversee Department’s Risk Management and P-Card programs. Prepare the Department’s budget, file government and financial reports, and prepare financial information for audits. Supervise Accounting Assistants (2), Certified Procurement Officers (4), and Accountant (1).

$75,279.75 plus state benefit allowance.

JOB DUTIES:

• Monthly reconcile all agency revenue with the statewide accounting software (PeopleSoft) and Oklahoma State Treasurer. This includes the agency clearing account and agency special account.
• Daily manage agency cash flow and monthly prepare and process the fund transfer from the agency clearing account to the appropriate agency revolving fund.
• Monthly reconcile 3 trust fund accounts: Defined Benefits Retirement Account, Defined Contribution Retirement Account, and the Lifetime License Account. This includes calculation of the expendable and non‑expendable portion of the Lifetime License Trust Fund.
• Prepare the monthly financial statements for delivery to the Oklahoma Wildlife Conservation Commission and agency leadership. Present financials to the Commission in the absence of the Chief of Administrative.
• Work with CPA firm to facilitate the agency’s required annual audit and preparation of the Annual Comprehensive Financial Report (ACFR) in compliance with accounting requirements established by the Governmental Accounting Standards Board (GASB) in conformance with Generally Accepted Accounting Principles (GAAP).
• Work with contractor to facilitate the preparation of the annual indirect cost rate proposal for submission to the U.S. Department of Interior Business Center for use on federal awards.
• Prepare and administer ODWC’s annual Budget Work Program (BWP) and annual Budget Request in compliance with Office of Management and Enterprise Services (OMES) and Department guidelines. This includes any required budget revisions throughout the fiscal year.
• Supervise ODWC’s accounts payable, accounts receivable, P‑Card program, travel, purchasing, and risk management functions in accordance with state law, OMES policy and procedures, and ODWC policy and procedures. This includes the supervision of seven (7) FTE; 2 – accounting assistants, 4 certified procurement officers and 1 accountant. Assign employee duties and delegate full authority and responsibility for their accomplishment. Make periodic assignments in accordance with workload. Perform annual performance reviews for each employee.
• Assist agency personnel with any accounts payable, accounts receivable, P‑Card program, travel, purchasing, and risk management questions or issues that may arise.
• Answer correspondence concerning fiscal matters of the Department.
• Stay current on Oklahoma statute and policies and procedures from OMES as it relates to areas of responsibility.
• Responsible for writing and keeping current ODWC’s internal purchasing policy and procedures.
• May be required to assist on other financial related requests for information that arise.
• May be required from time to time to perform other daily non‑management duties as assigned by the Chief of Administration.

Must have the ability to:

• Lift and carry standard office equipment and supplies up to 25 pounds and operate a vehicle.
• Establish and maintain effective working relationships, work independently, and be professional and courteous with the public, employees, and other agencies.
• Communicate clearly and effectively in public speaking situations and be able to express oneself clearly and concisely in writing.
• Use personal computers and various office equipment. Should be proficient in Microsoft Word, Excel, PowerPoint, and have an overall understanding of internet‑based computer applications.
• May be required to occasionally work extended hours and weekends.

Requirements

Education: Bachelor’s Degree required with preference in Accounting, Business, Finance, or closely related field with coursework in accounting.

Transcript Requirement: Please attach a copy of your official transcript to this application in the section that says resume/cover letter. Your application cannot be considered without a copy of your transcript.

Experience: Requires six years’ previous related experience of which two years must include supervisory responsibility. Additional consideration may be given for experience and knowledge of State government accounting and finance procedures and policies.

Knowledge and Skills: Must be able to operate the following equipment: personal computer, calculator, telephone, copy machine, personal computer. Must be able to demonstrate knowledge of computer programs, and/or computer software used in accounting and business database management. Should be proficient in computer applications including Windows, Excel and Word.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.