Accounting Specialist

Oklahoma County; Oklahoma City (OK); On-site; USD 52,000 - 78,000; Full time

Job summary

Oklahoma County is seeking an Accounting Specialist in the County Clerk’s Office to assist with financial reporting, budgeting, and compliance. You will prepare and reconcile financial records, assist with GAAP-based statements, and collaborate with multiple departments to ensure accurate financial operations.

The role supports the preparation of the Annual Adopted Budget and ACFR, requires attention to detail, and emphasizes process improvement and data integrity within the MUNIS system.

Qualifications

• Deep knowledge of GAAP and relevant governmental standards (GASB).
• Strong budgeting, financial reporting, internal controls, and compliance.
• Advanced Excel skills for data analysis and reconciliation.
• Experience with financial systems and public sector reporting.
• Ability to translate complex financial terms for non-financial audiences.
• Familiarity with MUNIS ERP or similar governmental ERP systems.

Responsibilities

• Prepare, review, reconcile, and maintain financial records and journal entries per policies and GAAP.
• Assist in monthly, quarterly, and annual statements, reconciliations, and schedules.
• Compile financial reports for Board of County Commissioners and other authorities.
• Support County budget preparation and the ACFR by gathering data and documentation.
• Analyze processes to identify discrepancies and monitor financial trends.
• Maintain data in MUNIS and ensure accuracy and reporting functionality.

Skills

GAAP

GASB

Budgeting

Excel

MUNIS

Education

Bachelor's degree in accounting

CPA licensure eligible (within 6 months)

Tools

MUNIS ERP

Job description

Accounting Specialist,County Clerk
Job Number: 2116

Location

320 Robert S Kerr Rm 203, Oklahoma City, OK 73102

Supervisor

Accounting & Compliance Manager

Phone

[phone]

Description

Finance Department within the County Clerk’s Office. This position assists with financial reporting, budget preparation, and administrative processes while helping ensure compliance with applicable Oklahoma statutes and County policies. Under guidance, this role supports the preparation of financial documents, reconciliations, and reports, and collaborates with team members and other County departments to promote accurate and timely financial operations. The Accounting Specialist will develop a working knowledge of County procedures, systems, and regulatory requirements to assist in daily operations and continuous process improvement. This position contributes to the preparation of the County’s Annual Adopted Budget and the Annual Comprehensive Financial Report (ACFR) by gathering data, assisting with documentation, and supporting coordination efforts across County offices.

ESSENTIAL FUNCTIONS

• Prepare, review, reconcile, and maintain financial records, journal entries, and accounting transactions in accordance with County policies, Generally Accepted Accounting Principles (GAAP), and applicable governmental accounting standards.
• Assist with the preparation of monthly, quarterly, and annual financial statements, reconciliations, and supporting schedules.
• Prepare and assist in compiling financial reports and summary documents for presentation to the Board of County Commissioners, Budget Board, and Public Building Authority (PBA) for approval and informational purposes.
• Support the preparation of the County's Annual Adopted Budget, Estimate of Needs, and Annual Comprehensive Financial Report (ACFR) by compiling financial data, preparing schedules, and assisting with documentation.
• Apply analytical skills to review financial processes, identify discrepancies, and monitor trends.
• Under supervision, prepare required financial documents in compliance with County, State, and Federal regulations and fiscal control standards.
• Collaborate with County finance staff to ensure financial data is recorded accurately, in accordance with established timelines and procedures.
• Assist in developing and maintaining reports to track daily financial activity, departmental operations, and special projects to ensure accurate and compliant records management.
• Support daily financial operations and assist with monthly, quarterly, and year-end processes.
• Maintain and update financial data within MUNIS, ensuring accuracy, completeness, and reporting functionality.
• Support administrative functions related to public meetings.
• Communicate effectively in both small and large group settings, including presenting information clearly, responding to questions, and adapting quickly to provide thoughtful, accurate responses.
• Translate financial terminology and complex concepts into clear, concise, and understandable language for non-financial audiences.
• Stay current on best practices, regulatory updates, and system enhancements related to financial operations.
• Provide professional and responsive customer service via phone, email, and in-person interactions.
• Maintain confidentiality, accurate timekeeping, and compliance with all County policies and procedures.
• Perform other duties as assigned in support of departmental and County objectives.

Experience

Minimum Qualifications:

• Three (3) years of related experience, or equivalent combination of education and experience.

Zero to three (0–3) years of professional accounting experience is preferred.

Knowledge of

• Generally Accepted Accounting Principles (GAAP)
• Basic Governmental Accounting Standards Board (GASB) principles
• Basic accounting principles, budgeting practices, and standard business procedures.
• Financial statement preparation and reconciliations
• Internal controls and financial compliance
• Intermediate Microsoft Excel skills (e.g., pivot tables, lookups, formulas).
• Financial systems and tools used in daily operations and reporting.
• Data analysis for budgeting, reporting, and financial review.
• Collaborative work practices with internal teams, departments, and County offcials.
• County government processes and MUNIS ERP systems (preferred).

Education Required

• Bachelor's degree from an accredited college or university in accounting or a closely related field.
• Active Certified Public Accountant (CPA) license in good standing, or eligibility to obtain CPA licensure within six (6) months of hire.

Oklahoma County is an Equal Opportunity Employer