Accounting Student Assistant

The Association of Former Students; College Station (TX); On-site; USD 19,000 - 25,000; Part time

Job summary

The Association of Former Students in College Station, TX is seeking a student accounting assistant to join the accounting team. You’ll support daily financial activities, maintain accuracy, and handle confidential information with discretion.

Responsibilities include processing W-9s, routing disbursements, data entry for vouchers and invoices using MIP software, and assisting with reconciliations. This role offers professional development in GAAP practices within a collaborative environment.

Qualifications

• Pursuing a bachelor’s degree in accounting.
• Strong proofreading, time management and organizational skills.
• Awareness and understanding of GAAP and internal controls.

Responsibilities

• Assist with input and filing of W-9s.
• Ensure disbursement items are properly routed and timely.
• Data entry for expense vouchers, vendor invoices, and employee reports.
• Assist with data entry for annual fund, cash receipts, and receivables.
• Scan invoices, file accounting items, and support reconciliations.
• Support basic inquiries requiring MIP software.

Skills

Attention to detail

Professionalism

Communication skills

Numerical skills

Discretion/confidentiality

Education

PursuingBachelor's degree in accounting

Some accounting coursework completed

Tools

MIP software

Excel

Job description

Description

WHAT WE CAN DO TOGETHER

The Association of Former Students engages and inspires the Aggie Network for Texas A&M University in perpetuating the Aggie Spirit. Through our Annual Fund, as well as other revenue streams, we provide scholarships, endowments, emergency student loans, and awards for faculty. Our newest colleague will join our accounting team in advancing our mission through dedicated support that ensures the highest quality of integrity for our accounting system and processes.

Our Culture And Benefits

We work in an inclusive, professional, creative, and collaborative environment that delivers a strong positive social impact to current and former students, alumni, faculty and friends of Texas A&M University. Whether assisting with filing W-9’s or various account reconciliations, you’ll have opportunities to expand your career skills. Professional development and continuous growth are fundamentals in our organization. What we do and how we do it is enhanced by using the most current tools relevant to each role.

A CAREER WITH IMPACT AND MEANING

Your efforts will bring the Aggie Network to life, helping students, alumni, and faculty stay connected in meaningful ways. You will directly support scholarships, emergency student aid, and faculty excellence and help shape the future of Aggies for years to come.

Essential Functions Of The Role

• Absolute discretion and confidentiality.
• Positive and professional demeanor.
• High degree of accuracy and attention to detail.
• Excellent communication skills, particularly with numerical information.
• Analytical, editing, and numerical skills.

ROUTINE DUTIES

• Assist with input and filing of W-9’s.
• Ensures all disbursement items are properly and timely routed.
• Assists with data entry for assigned expense vouchers, vendor invoices, employee expense reports and employee BOA expense reports.
• Assist with data entry for annual fund, ring and miscellaneous cash receipts and receivables.
• Assist with all other data entry as necessary.
• Scan invoices and organize scans in computer files.
• Process check run.
• Scan select journal vouchers or cash receipts.
• Obtain signatures on all open items.
• File all accounting items (cash receipts, payables, journal vouchers, account reconciliations, etc.)
• Assist with various account reconciliations.
• Assist accounting staff with basic inquiries requiring MIP software.
• Other duties as assigned.

EMPLOYEES OF THE ASSOCIATION OF FORMER STUDENTS

• Participate in various Association-wide activities such as engagement and fundraising goals, internal event teams, task committees, attending gameday receptions, Distinguished Alumni Gala and other external events as required.
• Serve as an ambassador by meeting our Team Expectations, fostering relationships with students and other constituents of Texas A&M.
• Exemplify Our Core Values: Respect, Excellent, Leadership, Loyalty, Integrity, and Selfless Service.

Requirements

MINIMUM SKILLS REQUIRED

Professionalism, detail-orientation, efficiency, confidentiality, and organizational skills. Strong proof reading and time management skills. Awareness and understanding of GAAP and internal controls. Proficiency with information system platforms and calculators; Strong communication skills (written, verbal, and interpersonal).

Physical Capacity Requirements

Ability to sit or stand for long periods on occasion and carry objects up to 10 pounds. Ability to work at a desk with frequent use of keyboard and monitor. We are committed to providing reasonable accommodation to applicants with disabilities; if needed, please reach out to our Human Resources department to discuss your needs.

EDUCATION

Required:

Currently pursuing a bachelor’s degree in accounting.

Preferred:

Currently pursuing a bachelor’s degree in accounting from Texas A&M University in College Station; Some accounting or business classes completed.

Experience

Preferred: Previous work experience in an office environment.

SUPERVISION

Received: Controller. Given: None.