Accounting Staff

QUICK USA; Los Angeles (CA); Hybrid; USD 42,000 - 50,000; Full time

Job summary

QUICK USA in Los Angeles seeks an Accounting Representative (Bilingual Japanese/English) to manage accounts payable/receivable, expense processing, and general accounting duties. This role supports management and ensures smooth financial operations, with a mix of office-based and on-site training.

The position requires bilingual English/Japanese communication, basic accounting, and proficiency with MS Office. Hybrid work; initial training on-site five days a week.

Qualifications

• Bilingual in English and Japanese required to read, write and communicate professionally.
• High school diploma or GED; accounting/admin experience preferred.
• Proficiency with Microsoft Windows, Word and Excel.

Responsibilities

• Perform accounts payable and accounts receivable processing.
• Process vendor payments, invoicing, and expense processing in a timely manner.
• Prepare journal entries and monitor cash receipts and deposits.
• Generate reports and support monthly close and reconciliations.
• Provide general administrative support and collaborate with management.

Skills

Bilingual English/Japanese

Mathematical proficiency

Data interpretation/analysis

Professional communication

Attention to detail

Education

High school diploma or GED

Tools

Microsoft Windows

Excel

Word

Job description

Position

Accounting Representative (Bilingual Japanese/English)

Summary

This position is responsible for performing accounts payable, accounts receivable, and expense processing functions, as well as providing administrative and clerical support. The role also involves assisting management with related accounting duties to ensure smooth financial operations.

Essential Duties

• Maintains, reviews, and verifies invoices and statements from vendors; actively resolves any billing discrepancies with vendors and relevant internal departments.
• Processes payments for vendors, branch offices, credit cards, and other operational costs in a timely manner.
• Directs deposits and payments, issues checks for payments/refunds, and performs journal entries into the accounting system.
• Posts daily cash receipts, tracks collection status, and proactively follows up on delinquent accounts.
• Issues invoices and receipts for customers, vendors, group companies, and HQ in Japan.
• Generates accounts receivable reports, daily cash sales reports, and documents regarding discrepancies or balances.
• Processes various business and general expenses, including corporate credit cards and employee reimbursements.
• Monitors and closes petty cash on a monthly basis, prepares bank deposits, and records transactions.
• Operates general accounting and operational software to maintain financial records and manage funds.
• Answers and directs telephone calls, providing general administrative support.
• Contributes to team effort by assisting staff members, acting on constructive feedback, and participating in continuous process improvement.

Working Hours / Working style

Monday - Friday: 9:00 AM ~ 6:00 PM

• Hybrid (2 days in-office).
• Please note that you will be required to work on-site 5 days a week during your initial training and probation period.

Working Location

Los Angeles, CA

Salary / Benefit

$41.6K - 50K DOE

Holidays

Saturdays, Sundays, and major US Holidays

Qualifications

• High school diploma or general education degree (GED); or equivalent combination of education and experience.
• 6 months to 1 year of previous experience in an accounting or similar administrative role is preferred.
• Bilingual in English and Japanese (Ability to read, write, and effectively communicate professional/business information in both languages).
• Strong mathematical skills to calculate figures and amounts such as discounts, interest, commissions, and percentages.
• Excellent reasoning abilities to analyze information, solve complex problems, and process financial/legal documents (contracts, purchase orders, etc.).
• Proficiency in computer applications including Microsoft Windows, Word, and Excel.
• Must be tactful, mature, and flexible with the ability to engage in professional discussions internally and with customers.