Accounting Specialist, Payroll

MedStar Health; New Brunswick (NJ); Hybrid; USD 57,000 - 86,000; Full time

Job summary

MedStar Health, in collaboration with Rutgers University, seeks an Accounting Specialist in Payroll Services. This role involves managing payroll operations, maintaining payroll records, and supporting the implementation of new systems. Ideal candidates will have a bachelor’s degree and hands-on experience in payroll, with a focus on accuracy and customer service.

Benefits

Medical, prescription drug, and dental coverage

Paid vacation and holidays

Competitive retirement benefits

Employee and dependent educational benefits

Life insurance coverage

Qualifications

• Bachelor's degree and two years of relevant payroll experience.
• Valid driver's license required.
• Five years of payroll experience preferred.

Responsibilities

• Supports daily payroll operations including bi-weekly payroll production.
• Ensures accurate and timely processing of payroll transactions.
• Provides exceptional customer service regarding payroll matters.

Skills

Excellent oral and written communication skills

Exceptional customer service skills

Advanced Excel knowledge

Working knowledge of payroll procedures

Ability to multi task in a fast-paced environment

Education

Bachelor's degree in a related field

Job description

Position Details

Position Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.

Recruitment/Posting Title	Accounting Specialist, Payroll
Job Category	URA-AFT Administrative
Department	UFA-Payroll Services
Overview	Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities. University Finance and Administration (UFA) is the backbone of Rutgers' strategic operations, overseeing central financial, administrative, and student information systems. We provide essential support and guidance to the Rutgers community, enabling informed decision-making that drives our academic, health, and research excellence. Committed to UFA's guiding principles and core values, we offer opportunities for professional growth while contributing to the long-term strategic advancement of both our division and the university. Learn more at https://finance.rutgers.edu/. The University Controller's Office oversees the institution's financial operations with a focus on compliance and efficiency. Our specialized units, including Cost Analysis, Financial Information Systems, Payroll Services, Student Accounting, and University Accounting, are dedicated to delivering essential business, accounting, and reporting services. Each unit plays a vital role in supporting Rutgers. We invite you to explore further at https://finance.rutgers.edu/inside-ufa/our-division-controllers-office to learn how we contribute to the university's success.
Posting Summary	Rutgers, The State University of New Jersey is seeking an Accounting Specialist, Payroll for the University Finance and Administration Payroll Services department. Among the key duties of the position are the following: Supports daily payroll department operations, including bi-weekly payroll production, time and labor, commitment accounting. Ensures payroll transactions are processed accurately and timely. Helps to manage and maintain accurate and confidential payroll records. Processes various administrative documents and data. Supports the implementation of new systems and business processes. Performs payroll account analysis and reconciliations. Provides exceptional customer service. Resolves routine issues in a timely manner. Performs other related duties as assigned.
FLSA	Nonexempt
Grade	04
Salary Details
Minimum Salary	57356.00
Mid Range Salary	71372.00
Maximum Salary	85388.00
Offer Information
Benefits	Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits Life insurance coverage Employee discounts programs For detailed information on benefits and eligibility, please visit: http://uhr.rutgers.edu/benefits/benefits-overview.
Position Status	Full Time
Working Hours (per week)	37.5
Standard Hours	37.50
Daily Work Shift	Day
Work Arrangement
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's degree in a related field and two years of relevant experience in payroll or an equivalent combination of education and/or experience.
Certifications/Licenses	A valid driver's license would be required for this position; Use of personal vehicle in order to travel for business demands.
Required Knowledge, Skills, and Abilities	Excellent oral and written communication skills. Exceptional customer service skills and computer literacy. Working knowledge of payroll procedures. Advanced Excel knowledge. Ability to multi task in a fast-paced environment and work well with others.
Preferred Qualifications	Five years of experience in payroll. Knowledge of and experience with in-house payroll and accounting systems. Familiarity with PeopleSoft/Oracle HCM Cloud and Oracle Cloud Financial Management Systems.
Equipment Utilized
Physical Demands and Work Environment
Special Conditions	Clean Driving Record.

Posting Details

Posting Number	25ST1341
Posting Open Date	06/24/2025
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Off Campus
City	Piscataway
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement