Accounting Specialist, Payroll

Rutgers University; Piscataway Township (NJ); Hybrid; USD 57,000 - 86,000; Full time

Job summary

Rutgers University seeks an Accounting Specialist for its Payroll Services department. This role is critical in supporting payroll operations, maintaining accurate records, and ensuring excellent customer service. Ideal candidates will have a related Bachelor's degree and experience in payroll, contributing to the success of the university's financial operations.

Benefits

Medical, prescription drug, and dental coverage

Paid vacation, holidays, and various leave programs

Competitive retirement benefits

Employee and dependent educational benefits

Qualifications

• Requires two years of relevant experience in payroll or equivalent.
• Knowledge of in-house payroll systems is preferred.

Responsibilities

• Supports daily payroll operations and manages payroll records.
• Ensures accurate and timely payroll transactions.
• Provides exceptional customer service and resolves issues.

Skills

Excellent oral and written communication skills

Exceptional customer service skills

Working knowledge of payroll procedures

Advanced Excel knowledge

Ability to multi-task in a fast-paced environment

Education

Bachelor’s degree in a related field

Job description

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Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. For two consecutive years, Rutgers is ranked on Forbes’ list of America’s Best Large Employers. Rutgers’ commitment to its employees includes maintaining and fostering a safe, diverse, and respectful

workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

University Finance and Administration ( UFA ) is the backbone of Rutgers’ strategic operations, overseeing central financial, administrative, and student information systems. We provide essential support and guidance to the Rutgers community, enabling informed decision-making that drives our academic, health, and research excellence. Committed to UFA’s guiding principles and core values, we offer opportunities for professional growth while contributing to the long-term strategic advancement of both our division and the university. Learn more at https://finance.rutgers.edu/.

The University Controller’s Office oversees the institution’s financial operations with a focus on compliance and efficiency. Our specialized units, including Cost Analysis, Financial Information Systems, Payroll Services, Student Accounting, and University Accounting, are dedicated to delivering essential business, accounting, and reporting services. Each unit plays a vital role in supporting Rutgers. We invite you to explore further at https://finance.rutgers.edu/inside-ufa/our-division-controllers-office to learn how we contribute to the university’s success.

Posting Summary

Rutgers, The State University of New Jersey is seeking an Accounting Specialist, Payroll for the University Finance and Administration Payroll Services department.

Among the key duties of the position are the following:

• Supports daily payroll department operations, including bi-weekly payroll production, time and labor, commitment accounting.
• Ensures payroll transactions are processed accurately and timely.
• Helps to manage and maintain accurate and confidential payroll records.
• Processes various administrative documents and data.
• Supports the implementation of new systems and business processes.
• Performs payroll account analysis and reconciliations.
• Provides exceptional customer service.
• Resolves routine issues in a timely manner.
• Performs other related duties as assigned.

FLSA

FLSA Nonexempt

Grade

Grade 04

Salary Details

Minimum Salary

Minimum Salary 57356.00

Mid Range Salary 71372.00

Maximum Salary

Maximum Salary 85388.00

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits

Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.

Union Description

Union Description URA-AFT Administrative

Payroll Designation

Payroll Designation PeopleSoft

Seniority Unit

Terms of Appointment

Terms of Appointment Staff - 12 month

Position Pension Eligibility

Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

• Bachelor’s degree in a related field and two years of relevant experience in payroll or an equivalent combination of education and/or experience.

Certifications/Licenses

• A valid driver’s license would be required for this position; Use of personal vehicle in order to travel for business demands.

Required Knowledge, Skills, and Abilities

• Excellent oral and written communication skills.
• Exceptional customer service skills and computer literacy.
• Working knowledge of payroll procedures.
• Advanced Excel knowledge.
• Ability to multi task in a fast-paced environment and work well with others.

Preferred Qualifications

• Five years of experience in payroll.
• Knowledge of and experience with in-house payroll and accounting systems.
• Familiarity with PeopleSoft/Oracle HCM Cloud and Oracle Cloud Financial Management Systems.

Physical Demands and Work Environment

Special Conditions

• Clean Driving Record.

Posting Number

Posting Number 25ST1341

Posting Open Date

Posting Open Date 06/24/2025

Special Instructions to Applicants

Regional Campus

Home Location Campus

Home Location Campus Off Campus

City

City Piscataway

State

State NJ

Position Information Recruitment/Posting Title Accounting Specialist, Payroll Job Category URA-AFT Administrative Department UFA-Payroll Services Overview Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. For two consecutive years, Rutgers is ranked on Forbes’ list of America’s Best Large Employers. Rutgers’ commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

University Finance and Administration ( UFA ) is the backbone of Rutgers’ strategic operations, overseeing central financial, administrative, and student information systems. We provide essential support and guidance to the Rutgers community, enabling informed decision-making that drives our academic, health, and research excellence. Committed to UFA’s guiding principles and core values, we offer opportunities for professional growth while contributing to the long-term strategic advancement of both our division and the university. Learn more at https://finance.rutgers.edu/.

The University Controller’s Office oversees the institution’s financial operations with a focus on compliance and efficiency. Our specialized units, including Cost Analysis, Financial Information Systems, Payroll Services, Student Accounting, and University Accounting, are dedicated to delivering essential business, accounting, and reporting services. Each unit plays a vital role in supporting Rutgers. We invite you to explore further at https://finance.rutgers.edu/inside-ufa/our-division-controllers-office to learn how we contribute to the university’s success. Posting Summary Rutgers, The State University of New Jersey is seeking an Accounting Specialist, Payroll for the University Finance and Administration Payroll Services department.

Among the key duties of the position are the following:

• Supports daily payroll department operations, including bi-weekly payroll production, time and labor, commitment accounting.
• Ensures payroll transactions are processed accurately and timely.
• Helps to manage and maintain accurate and confidential payroll records.
• Processes various administrative documents and data.
• Supports the implementation of new systems and business processes.
• Performs payroll account analysis and reconciliations.
• Provides exceptional customer service.
• Resolves routine issues in a timely manner.
• Performs other related duties as assigned.

FLSA Nonexempt Grade 04 Salary Details Minimum Salary 57356.00 Mid Range Salary 71372.00 Maximum Salary 85388.00 Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. Benefits Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits
• Life insurance coverage
• Employee discounts programs

For detailed information on benefits and eligibility, please visit: http://uhr.rutgers.edu/benefits/benefits-overview . Position Status Full Time Working Hours (per week) 37.5 Standard Hours 37.50 Daily Work Shift Day Work Arrangement Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System. Union Description URA-AFT Administrative Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience

• Bachelor’s degree in a related field and two years of relevant experience in payroll or an equivalent combination of education and/or experience.

Certifications/Licenses

• A valid driver’s license would be required for this position; Use of personal vehicle in order to travel for business demands.

Required Knowledge, Skills, and Abilities

• Excellent oral and written communication skills.
• Exceptional customer service skills and computer literacy.
• Working knowledge of payroll procedures.
• Advanced Excel knowledge.
• Ability to multi task in a fast-paced environment and work well with others.

Preferred Qualifications

• Five years of experience in payroll.
• Knowledge of and experience with in-house payroll and accounting systems.
• Familiarity with PeopleSoft/Oracle HCM Cloud and Oracle Cloud Financial Management Systems.

Equipment Utilized Physical Demands and Work Environment Special Conditions

• Clean Driving Record.

Posting Details Posting Number 25ST1341 Posting Open Date 06/24/2025 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Off Campus City Piscataway State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Do you have a Bachelor’s degree in a related field and two years of relevant experience in payroll or an equivalent combination of education and/or experience?
  • Yes
  • No

Required Documents

Resume/CV

Cover Letter/Letter of Application

Optional Documents

List of Professional References (contact Info)

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement .

In compliance with the Americans with Disabilities Act (ADA) and the New Jersey Law Against Discrimination (NJLAD), if you have a disability and would like to request an accommodation with regard to your access to and/or your participation in the application and selection processes (for example, the online application process or interviews), please call 848-932-4444 or e-mail us .

Rutgers University is an equal access/equal opportunity institution. If you have trouble accessing this page because of a disability, please contact us at 732.745.7378 or via email at [e-mail] .

For technical assistance with the applicant tracking system (login, filling out your application, resetting your password, etc.) please contact the ROCS Help Desk at 848-932-4444 or [e-mail] .

To learn more about Rutgers University’s commitment to diversity and inclusion on its campuses, click here .