Accounting Specialist II

The Greater Cincinnati School Application Consortium; Kentucky; On-site; USD 52,000 - 70,000; Full time

Job summary

Hamilton County Educational Service Center is seeking an Accounting Specialist II focused on payroll administration within the Treasurer's Office. Responsibilities include accurate payroll processing, record maintenance, and timely reporting, with emphasis on data integrity and compliance.

Qualifications require a solid accounting foundation, strong Excel/Word skills, and prior payroll or finance experience. Applicant must meet pre-employment checks and confidentiality standards.

Qualifications

• Degree requirements include a high school diploma or equivalent; a Bachelor's degree is preferred.
• Experience in accounting, payroll, or finance is required or strongly preferred.
• Proficiency with USPS/USAS, CCIP, and SCView is desirable.

Responsibilities

• Process payroll data entry, verification, and reconciliation to ensure timely payments.
• Maintain payroll records and support payroll reporting and compliance.
• Respond to payroll inquiries with accurate information and professionalism.
• Assist with month-end, quarter-end, and year-end financial processes.

Skills

Accounting principles

Excel & Word

Analytical skills

Written & verbal communication

Attention to detail

Independent work

Confidentiality

Education

High school diploma or equivalent

Bachelor's degree (business adjacent preferred)

Tools

USPS/USAS

CCIP system

SCView

Job description

• Position Type:
  Secretarial and Office Personnel/ Payroll
  
• Date Posted:
  10/13/2026
  
• Location:
  Hamilton County Educational Service Center
  

Hamilton County Educational Service Center is seeking an Accounting Specialist II whose primary focus will be payroll administration within the Treasurer's Office. This position is responsible for ensuring accurate and timely payroll processing, maintaining payroll records, reconciling payroll data, researching and resolving discrepancies, and supporting payroll reporting and compliance requirements. This candidate will serve as a key resource for payroll-related inquiries, working closely with employees, and other stakeholders to ensure exceptional customer service and adherence to applicable policies, procedures, and regulatory requirements. Strong attention to detail, analytical skills, confidentiality, and a commitment to accuracy are essential in this role.

QUALIFICATIONS

Employment in this position is contingent upon compliance with applicable pre-employment requirements, including the satisfactory completion of required criminal records checks and fingerprinting in accordance with Ohio Revised Code § 3319.39 and other applicable laws and HCESC policies.

• Education High school diploma or equivalent.
• Technical Expertise
  • Working knowledge of accounting and finance principles, preferably in a payroll or school finance environment.
  • Proficiency in Microsoft Office applications, especially in Excel and Word.
  • Strong analytical, problem-solving, and decision-making skills.
  • Effective written and verbal communication practices.
  • Demonstrate attention to detail, organizational skills, and project management ability.
  • Ability to work independently and meet deadlines in a time-sensitive environment.
  • Maintain confidentiality and handle sensitive information with discretion.

• Education Bachelor's degree or higher, preferably with a concentration of study in a business adjacent field.
• Work Experience Two or more years of related post-high school training and/or experience in accounting, payroll, or finance.
• Technical Expertise
  • Experience with the Uniform School Payroll/Accounting Systems (USPS/USAS).
  • Experience working with grants, fiscal agent services, and the CCIP system.
  • Experience with SCView application and processes.

ESSENTIAL JOB FUNCTIONS

Payroll Processing & Support

• Assist with payroll processing including data entry, verification, and reconciliation.
• Maintain payroll records and ensure timely and accurate payments.
• Support payroll reporting and submission requirements.
• Research and resolve payroll discrepancies.
• Prepare, review, and reconcile financial data and reports.
• Assist with month-end, quarter-end, and year-end processes.

Customer Service & Administrative Support

• Provide support to staff, districts, vendors, and external agencies.
• Respond to inquiries related to payroll, accounts, and financial processes.
• Maintain vendor records, update information, and manage administrative data.
• Prepare Board-related materials or documentation as needed.

Systems & Data Management

• Enter, update, and maintain data in financial and payroll systems
• Ensure data integrity across systems and reports.
• Assist with troubleshooting and resolving system-related issues.

Other Duties as Assigned / Special Projects

• Support the Treasurer's Office with special projects and process improvements.
• Assist with implementation of new procedures, systems, or reporting requirements.

EQUAL EMPLOYMENT OPPORTUNITY AND ADA STATEMENT:

The Hamilton County Educational Service Center is an Equal Opportunity Employer and endeavors to provide the highest quality service through employing professionals selected for their competence and expertise. The Governing Board of Hamilton County Educational Service Center does not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), disability, age, religion, military status, ancestry, genetic information (collectively, "Protected Classes"), or any other legally protected category, in its programs and activities, including employment opportunities.