Payroll Administrative Assistant II

TrulyHired; Columbus (OH); On-site; USD 47,000 - 56,000; Full time

Job summary

TrulyHired is seeking a Payroll Administrative Assistant II to provide administrative and technical support to the Payroll Department. You will handle payroll-related data entry, records maintenance, employment verification processing, spreadsheet management, and responsive customer service.

The role requires attention to detail and proficiency in Excel, with responsibilities including data entry, reconciliations, and year-end activities.

Qualifications

• High school diploma; additional training desirable.
• Documentation of a clear criminal record in compliance with state statute.
• Complies with drug-free workplace rules and Board policies.
• Ability to compute mathematical data accurately.
• Strong organizational, planning, and project management skills.
• Proficient in oral and written communication skills.
• Ability to multi-task and demonstrate strong diplomacy skills.
• Intermediate to advanced proficiency in Microsoft Excel, including sorting, filtering, formulas, spreadsheet maintenance, and data analysis.
• Demonstrated attention to detail and commitment to accuracy.
• Ability to maintain strict confidentiality of payroll and personnel information.
• Proficient in data entry.
• Congenial telephone etiquette.

Responsibilities

• Maintain confidentiality of payroll, personnel, and employee information in accordance with applicable laws, policies, and procedures.
• Enter and maintain payroll-related data in payroll and human resource information systems.
• Review payroll data for completeness and accuracy and report discrepancies to payroll staff.
• Prepare, maintain, and update Excel spreadsheets used for payroll processing, reconciliations, and reporting.
• Process employment verification requests in accordance with established procedures and confidentiality requirements.
• Respond to routine employee and district inquiries regarding payroll information and refer complex matters to payroll staff.
• Support payroll processing activities by gathering, verifying, and entering data within established deadlines.
• Provide customer service to employees and districts via telephone, email, and in-person communications.
• Support substitute payroll processes, including sub pulls and related reporting.
• Monitor shared payroll email accounts and distribute inquiries to appropriate staff as needed.
• Assist with special payroll & benefit projects, audits, reporting requirements, and year-end activities.
• Perform other duties as directed by the Sr. Payroll Supervisor/Treasurer/Assistant Treasurer

Skills

Organizational skills

Planning

Project management

Communication skills

Multitasking

Diplomacy skills

Confidentiality

Data entry

Telephone etiquette

Education

High school diploma

Tools

Microsoft Excel

Job description

Job Description

Minimum Qualifications

• A high school diploma with additional training desirable
• Documentation of a clear criminal record in compliance with state statute
• Complies with drug-free workplace rules and Board policies
• Ability to compute mathematical data accurately
• Strong organizational, planning, and project management skills
• Proficient in oral and written communication skills
• Ability to multi-task and demonstrate strong diplomacy skills
• Intermediate to advanced proficiency in Microsoft Excel, including sorting, filtering, formulas, spreadsheet maintenance, and data analysis
• Demonstrated attention to detail and commitment to accuracy
• Ability to maintain strict confidentiality of payroll and personnel information
• Proficient in data entry
• Congenial telephone etiquette

Note: This assignment may require a valid driver's license and access/availability of a reliable vehicle. Employees must meet all prerequisite and ongoing qualifications to be covered by the service center's insurance carrier.

FLSA Classification: Non-Exempt

Reports To: Sr. Payroll Supervisor

Location: Onsite (not a remote position)

Salary Range: $47,356-$56,329

Job Objectives

Provide administrative and technical support to the Payroll Department through payroll-related data entry, records maintenance, employment verification processing, spreadsheet management, customer service, and other support functions that contribute to accurate and timely payroll operations.

Responsibilities and Essential Functions

The following duties represent performance expectations; however, the list below is not ranked in order of importance.

• Maintain confidentiality of payroll, personnel, and employee information in accordance with applicable laws, policies, and procedures
• Enter and maintain payroll-related data in payroll and human resource information systems
• Review payroll data for completeness and accuracy and report discrepancies to payroll staff
• Prepare, maintain, and update Excel spreadsheets used for payroll processing, reconciliations, and reporting
• Process employment verification requests in accordance with established procedures and confidentiality requirements
• Respond to routine employee and district inquiries regarding payroll information and refer complex matters to payroll staff
• Support payroll processing activities by gathering, verifying, and entering data within established deadlines
• Provide customer service to employees and districts via telephone, email, and in-person communications
• Support substitute payroll processes, including sub pulls and related reporting
• Monitor shared payroll email accounts and distribute inquiries to appropriate staff as needed
• Assist with special payroll & benefit projects, audits, reporting requirements, and year-end activities
• Perform other duties as directed by the Sr. Payroll Supervisor/Treasurer/Assistant Treasurer

Working Conditions

Exposure to the following situations may range from remote to frequent based on circumstances and factors that may not be predictable.

Duties may require bending, crouching, kneeling, reaching, and standing.

• Duties may require lifting, carrying, and moving work-related supplies/equipment.
• Duties may require operating and/or riding in a vehicle.
• Duties may require traveling to meetings and work assignments.
• Duties may require using a computer keyboard and monitor.
• Duties may require working extended hours.
• Duties may require working under time constraints to meet deadlines.
• Potential for exposure to adverse weather conditions and temperature extremes.
• Potential for exposure to blood-borne pathogens and communicable diseases.
• Potential for interaction with aggressive, disruptive, and/or unruly individuals.

Performance Evaluations

Job performance is evaluated according to the policy provisions adopted by the Governing Board of the EDUCATIONAL SERVICE CENTER OF CENTRAL OHIO.

Conduct

Each staff member shall remain free of any alcohol or non-prescribed controlled substance and abuse of any prescribed controlled substance in the workplace throughout his/her employment in the Agency.

Terms of Employment

Each staff member shall be a role model for students to conduct themselves as citizens and responsible, intelligent human beings.

Each staff member has a legal responsibility to help instill in students the belief in and practice of ethical principles and democratic values.

The employees are responsible for maintaining proper certification/licensure and initiating the renewal process in sufficient time to receive the updated certificate/license before the present certificate/license expires.

The Educational Service Center of Central Ohio Governing Board does not discriminate based on race, color, religion, national origin, sex, disability, sexual orientation, or age in its programs and activities, including employment opportunities.

This job description summary does not imply that these are the only duties to be performed. This job description is subject to change in response to funding variables, emerging technologies, improved operating procedures, productivity factors, and unforeseen events.

Job ID 24292 - Payroll Administrative Assistant II