Payroll Administrative Assistant II

Educational Service Center of Central Ohio; Wapakoneta (OH); On-site; USD 47,000 - 56,000; Full time

Job summary

Educational Service Center of Central Ohio is seeking a payroll administrative support specialist to provide data entry, records maintenance, and payroll verification support. The role focuses on accurate spreadsheet management, timely processing, and strong customer service within a team environment.

The position requires a high school diploma, intermediate Excel skills, and the ability to handle confidential information with care. Onsite work and a salary range of $47,356–$56,329 are provided.

Qualifications

• Maintains confidentiality of payroll and personnel information.
• Demonstrates strong organizational and planning abilities.
• Ability to multi-task and maintain accuracy under deadlines.

Responsibilities

• Maintain confidentiality of payroll, personnel, and employee information in accordance with applicable laws, policies, and procedures
• Enter and maintain payroll-related data in payroll and HRIS
• Review payroll data for completeness and accuracy and report discrepancies to payroll staff
• Prepare, maintain, and update Excel spreadsheets used for payroll processing, reconciliations, and reporting
• Process employment verification requests in accordance with established procedures and confidentiality requirements
• Respond to routine employee and district inquiries regarding payroll information and refer complex matters to payroll staff
• Support payroll processing activities by gathering, verifying, and entering data within established deadlines
• Provide customer service to employees and districts via telephone, email, and in-person communications
• Support substitute payroll processes, including sub pulls and related reporting
• Monitor shared payroll email accounts and distribute inquiries to appropriate staff as needed
• Assist with special payroll & benefit projects, audits, reporting requirements, and year-end activities
• Perform other duties as directed by the Sr. Payroll Supervisor/Treasurer/Assistant Treasurer

Skills

Organizational skills

Project management

Communication skills

Data analysis

Excel proficiency

Education

High school diploma

Tools

Microsoft Excel

Job description

• Location:
  Educational Service Center of Central Ohio
  
• A high school diploma with additional training desirable
• Documentation of a clear criminal record in compliance with state statute
• Complies with drug-free workplace rules and Board policies
• Ability to compute mathematical data accurately
• Strong organizational, planning, and project management skills
• Proficient in oral and written communication skills
• Ability to multi-task and demonstrate strong diplomacy skills
• Intermediate to advanced proficiency in Microsoft Excel, including sorting, filtering, formulas, spreadsheet maintenance, and data analysis
• Demonstrated attention to detail and commitment to accuracy
• Ability to maintain strict confidentiality of payroll and personnel information

Note: This assignment may require a valid driver's license and access/availability of a reliable vehicle. Employees must meet all prerequisite and ongoing qualifications to be covered by the service center's insurance carrier.

FLSA Classification: Non-Exempt

Reports To: Sr. Payroll Supervisor

Location: Onsite (not a remote position)

Salary Range: $47,356-$56,329

Job Objectives:

Provide administrative and technical support to the Payroll Department through payroll-related data entry, records maintenance, employment verification processing, spreadsheet management, customer service, and other support functions that contribute to accurate and timely payroll operations.

Responsibilities and Essential Functions:

"The following duties represent performance expectations; however, the list below is not ranked in order of importance."

• Maintain confidentiality of payroll, personnel, and employee information in accordance with applicable laws, policies, and procedures
• Enter and maintain payroll-related data in payroll and human resource information systems
• Review payroll data for completeness and accuracy and report discrepancies to payroll staff
• Prepare, maintain, and update Excel spreadsheets used for payroll processing, reconciliations, and reporting
• Process employment verification requests in accordance with established procedures and confidentiality requirements
• Respond to routine employee and district inquiries regarding payroll information and refer complex matters to payroll staff
• Support payroll processing activities by gathering, verifying, and entering data within established deadlines
• Provide customer service to employees and districts via telephone, email, and in-person communications
• Support substitute payroll processes, including sub pulls and related reporting
• Monitor shared payroll email accounts and distribute inquiries to appropriate staff as needed
• Assist with special payroll & benefit projects, audits, reporting requirements, and year-end activities

Perform other duties as directed by the Sr. Payroll Supervisor/Treasurer/Assistant Treasurer

Working Conditions:

Exposure to the following situations may range from remote to frequent based on circumstances and factors that may not be predictable.

Duties may require bending, crouching, kneeling, reaching, and standing.

Duties may require lifting, carrying, and moving work-related supplies/equipment.

Duties may require operating and/or riding in a vehicle.

Duties may require traveling to meetings and work assignments.

Duties may require using a computer keyboard and monitor.

Duties may require working extended hours.

Duties may require working under time constraints to meet deadlines.

Potential for exposure to adverse weather conditions and temperature extremes.

Potential for exposure to blood-borne pathogens and communicable diseases.

Potential for interaction with aggressive, disruptive, and/or unruly individuals.

Performance Evaluations:

Job performance is evaluated according to the policy provisions adopted by the Governing Board of the EDUCATIONAL SERVICE CENTER OF CENTRAL OHIO.

Conduct:

Each staff member shall remain free of any alcohol or non-prescribed controlled substance and abuse of any prescribed controlled substance in the workplace throughout his/her employment in the Agency.

Terms of Employment:

Each staff member shall be a role model for students to conduct themselves as citizens and responsible, intelligent human beings. Each staff member has a legal responsibility to help instill in students the belief in and practice of ethical principles and democratic values.

The employees are responsible for maintaining proper certification/licensure and initiating the renewal process in sufficient time to receive the updated certificate/license before the present certificate/license expires.

The Educational Service Center of Central Ohio Governing Board does not discriminate based on race, color, religion, national origin, sex, disability, sexual orientation, or age in its programs and activities, including employment opportunities. This job description summary does not imply that these are the only duties to be performed. This job description is subject to change in response to funding variables, emerging technologies, improved operating procedures, productivity factors, and unforeseen events.