Accounting Specialist I: Payables & Banking Support

City of Leander; Leander (TX); On-site; USD 42,000 - 65,000; Full time

Job summary

City of Leander is seeking an Accounting Specialist I to perform mid-level accounts payable tasks and related financial duties under close supervision. You will process vendor invoices, payroll-related payments, and vendor information verification, while supporting auditors and filing systems.

The role involves coordinating with Purchasing, Payroll, Utility Billing, and other departments, with emphasis on accuracy, compliance, and efficient handling of payments.

Qualifications

• Three years minimum of accounts payable or finance experience.
• High school diploma or equivalent required.
• Preferred AA degree or equivalent from an accredited two-year college or technical school.
• Experience working for a city or other government entity is a plus.
• Ability to write routine reports and correspondence.
• Proficient in MS Word and Excel.

Responsibilities

• Prepare, verify, and process payments of vendor invoices and employee expenses on weekly Accounts Payable process.
• Process payroll-related invoices and withholdings.
• Verify accurate new vendor information entry (including IRS W-9).
• Assist with updating current vendor information.
• Prepare and distribute IRS 1099 forms and file reports.
• Maintain an accounts payable filing system.
• Respond to auditor or Open Records requests.
• Receive banking deposits and prepare related logs.
• Review and document purchasing card expense reports and fuel card receipts.
• Manage Merchant Card Services relationships and monthly statements.
• Maintain Vendor Point of Contact Log and cash drawer audits.
• Prepare miscellaneous journal entries for accounting manager approval.
• Serve as back up to Finance Cash Collection functions.
• Document and maintain internal policies and procedures.
• Distribute mail daily.
• Assist with requisitions and purchase orders.

Skills

Accounts payable experience

Attention to detail

Excellent communication

Education

High school diploma or equivalent

Associate's degree (A.A.) or equivalent

Tools

MS Word

Excel

Job description

City of Leander is seeking an Accounting Specialist I to perform mid-level accounts payable tasks and related financial duties under close supervision. You will process vendor invoices, payroll-related payments, and vendor information verification, while supporting auditors and filing systems.

The role involves coordinating with Purchasing, Payroll, Utility Billing, and other departments, with emphasis on accuracy, compliance, and efficient handling of payments.