Accounting Specialist, 100% FTE

Socket.dev; Vancouver (WA); On-site; USD 36,000 - 54,000; Full time

Job summary

Fort Vancouver Regional Library is seeking an Accounting Specialist to perform payroll, AP/AR, and general ledger tasks within our Vancouver, WA operations. The role involves data entry, reconciliations, reporting, and ensuring compliance with IRS and state requirements.

The position requires an Associate degree and at least 3 years of related experience, with five years preferred. Strong customer service and lead-work skills are essential.

Qualifications

• Associates degree in a related field or equivalent is required.
• A minimum of three (3) years of related experience is required, five (5) years preferred.
• Customer service experience and lead worker experience are required to support daily operations.

Responsibilities

• Process semi-monthly payroll including reviewing timesheets and resolving discrepancies.
• Handle accounts payable: invoices, vendor setup, coding, and approvals.
• Prepare and mail invoices; track reimbursements and receivables; maintain vendor records.

Skills

Customer service

Lead worker experience

Attention to detail

Education

Associates degree in a related field or equivalent

Job description

Position Summary

The Accounting Specialist will perform a variety of accounting tasks, technical support and clerical functions, including calculating and processing payroll, accounts payable, accounts receivable, general ledger transactions, reconciliations, reporting and other tasks as required. The position is also responsible for accurately entering, reviewing and resolving issues with data related to these processes in the District’s financial software programs. This includes:

• Semi-monthly processing of payroll includes reviewing timesheets for accuracy and completeness, resolving discrepancies with employees and/or supervisors, obtaining necessary approvals before finalizing and transmitting to the payroll vendor.
• Serve as the main point of contact for various entities related to payroll, addressing questions and concerns, and completing requests to ensure accurate payroll processing.
• Perform accounts payable functions, such as receiving and processing invoices, verifying account coding, securing necessary authorizations and signatures, ensuring compliance with prevailing wage laws, and updating vendor information.
• Prepare and mail invoices, track and reconcile activity for all reimbursements contracts, and maintain up-to-date receivable vendor information throughout the year.
• Track purchase orders as received or requested.
• Record general ledger journal entries (e.g., cash receipts, payroll, manual payments), perform account coding, and maintain and update general ledger accounts as needed.
• Prepare and submit financial and payroll reports to internal groups and external agencies, including monthly, quarterly, and annual reports to the Department of Revenue and other reporting agencies, as well as Budget to Actual Expenditure Reports.
• Prepare and issue annual employee income W-2 forms and non-employee income 1099 forms in compliance with IRS regulations. Ensure timely submission to tax authorities and recipients.
• Review and reconcile bank deposits before recording cash receipts.
• Provide assistance and information to other departments regarding Finance policies and procedures.
• Perform a variety of general and specialized technical and clerical accounting duties, including but not limited to audits, data entry, typing, filing, correspondence, forms and other reports as assigned.

Schedule & Location

This position works out of our Operations Center in Vancouver, WA, Monday through Friday between the hours of 8am-5pm.

Education & Experience

To be considered candidates must have:

• Associates degree in a related field or equivalent required.
• A minimum of three (3) years of related experience is required, five (5) years preferred.
• Customer service experience, lead worker experience is required.

Compensation & Benefits

This position starts at $26.14 per hour. The full pay range is between $26.14 and $39.21 per hour.

We have an excellent benefit package. FVRLibraries covers 90-95% of full-time employees’ health insurance premium cost and 90-100% of dental insurance premium costs. In addition, we provide employees with Life Insurance, AD&D and Long-Term Disability Insurance at no cost to the employee. Employees have the ability to enroll in additional, voluntary insurance plans such as income protection plans (life insurance, voluntary AD&D, accident insurance, critical illness insurance), Flexible Spending Accounts and Health Savings Accounts.

Our employees enjoy 13 paid holidays throughout the year. Full time employees accrue 8 hours of sick leave per month. The initial vacation leave accrual is 11 hours per month; this increases over time based on years of employment. We also offer other types of paid time off for situations such as jury duty, bereavement leave, inclement weather and more.

FVRL values diverse perspectives and life experiences. We encourage people of all backgrounds to apply, including veterans, those with disabilities, persons of color, immigrants, refugees, or those who identify as LGBTQIA+. FVRL is committed to being equitable and fair in providing access to opportunities for all.

Reasonable accommodations may be made to enable individuals to apply for this position or to perform essential functions of this position. If you require reasonable accommodation in completing any pre-employment testing, interviews or otherwise participating in the employee selection process, please direct your inquiries to our human resources department, 360-906-5070.