Accounting Specialist

Vaco; West Palm Beach (FL); On-site; USD 55,000 - 60,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) retirement plan

Discretionary bonuses

Job summary

Vaco is seeking an experienced Accounting Specialist to join our client’s West Palm Beach team. The role focuses on AR and AP, ensuring accurate financial records and timely invoicing and payments.

The ideal candidate has 2+ years of hands-on AP/AR experience, proficiency with QuickBooks, Sage, and Excel, and familiarity with ERP or cloud-based accounting systems. A degree in Accounting or Finance is preferred.

Qualifications

• 2+ years of hands-on experience in Accounts Payable and Accounts Receivable.
• Proficiency with QuickBooks, Sage, and Microsoft Office, particularly Excel.
• Experience working with ERP or cloud-based accounting systems.
• Solid understanding of accounting principles, financial transactions, and reconciliations.

Responsibilities

• Generate and distribute customer invoices accurately and on time.
• Monitor outstanding balances and follow up on past‑due accounts.
• Record and apply customer payments to appropriate accounts.
• Maintain accurate customer records and account information.

Skills

2+ years AP/AR experience

QuickBooks

Sage

Microsoft Office (Excel)

Education

Associate's or Bachelor's in Accounting/Finance

Tools

ERP systems

Cloud-based accounting software

Job description

Vaco is hiring an Accounting Specialist

Location: West Palm Beach, FL

Salary: $55,000-$60,000 annually

Job Overview

Vaco is seeking a detail-oriented and dependable Accounting Specialist to join our client's team in West Palm Beach, FL. This position will play a key role in supporting daily accounting operations, with a primary focus on Accounts Payable (AP) and Accounts Receivable (AR).

The ideal candidate will have hands‑on experience managing financial transactions, reconciling accounts, resolving discrepancies, and maintaining accurate financial records. This is an excellent opportunity for an accounting professional who thrives in a fast‑paced environment and enjoys working collaboratively while managing independent responsibilities.

Key Responsibilities

Accounts Receivable (AR)

• Generate and distribute customer invoices accurately and on time.
• Monitor outstanding balances and follow up on past‑due accounts.
• Record and apply customer payments to appropriate accounts.
• Maintain accurate customer records and account information.
• Research and resolve billing discrepancies and customer inquiries.
• Prepare AR aging reports and assist with cash flow reporting.

Accounts Payable (AP)

• Process, verify, and code vendor invoices, ensuring proper approvals.
• Coordinate timely and accurate vendor payments.
• Reconcile vendor statements and investigate discrepancies.
• Maintain organized and accurate AP records.
• Communicate with vendors regarding payment inquiries and outstanding balances.
• Process and reconcile corporate credit card transactions and statements.
• Assist with general accounting activities and month‑end processes as needed.

Qualifications & Requirements

• 2+ years of hands‑on experience in Accounts Payable and Accounts Receivable.
• Proficiency with QuickBooks, Sage, and Microsoft Office, particularly Excel.
• Experience working with ERP or cloud‑based accounting systems.
• Solid understanding of accounting principles, financial transactions, and reconciliations.
• Strong attention to detail, accuracy, and problem‑solving skills.
• Excellent organizational and time management abilities.
• Ability to prioritize competing deadlines in a fast‑paced environment.
• Strong written and verbal communication skills.
• Ability to work independently and collaboratively within a team.
• Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred.

Ideal Candidate

• Takes ownership of responsibilities and consistently meets deadlines.
• Is comfortable managing both AP and AR functions.
• Demonstrates professionalism when communicating with customers and vendors.
• Maintains confidentiality when handling sensitive financial information.
• Brings a positive attitude, strong work ethic, and willingness to learn.

Compensation & Benefits

Salary Range: $55,000-$60,000 annually

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Additional Disclaimers

Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.