ACCOUNTING SPECIALIST

Arizona State University; Tempe (AZ); On-site; USD 42,000 - 45,000; Full time

Job summary

Arizona State University is seeking a supplier onboarding and records specialist to ensure supplier information is accurate, complete, and compliant. You will maintain the master supplier file, perform validations, and respond to inquiries related to supplier records.

The role requires a High School Diploma with 3 years of relevant experience, proficiency with PaymentWorks and Workday, and strong Excel/Word skills.

Qualifications

• Proven ability to communicate effectively and professionally.
• Demonstrated teamwork and collaboration skills.
• Strong attention to data accuracy and process details.

Responsibilities

• Review and process new supplier records and maintain the master supplier file.
• Review and determine the appropriateness of supplier documentation for setup.
• Perform daily validation of tax IDs to IRS TIN matching and OFAC systems.
• Validate data accuracy and completeness in the master file.
• Respond to inquiries in a timely and professional manner.

Skills

Communication skills

Teamwork

Attention to detail

Tools

PaymentWorks

Workday

Excel

Word

Job description

Minimum Qualifications:

High School Diploma and three years (3) experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Description:

Responsible for supporting the supplier onboarding and maintenance process by ensuring supplier information and documentation are accurate, complete, and compliant with applicable requirements. This position maintains the integrity of the organization’s supplier records, performs required supplier validations and screening, and provides timely support to internal and external inquiries related to supplier records.

Pay rate: $20.41 per hour.

Applicant must be eligible to work in the United States; ASU Financial Services will not be a sponsor for this position.

• Review and process new supplier records and maintain the master supplier file.
• Review and determine the appropriateness of various documents related to supplier setup.
• Complete daily validation of supplier taxpayer identification numbers to the IRS TIN matching system and the Office of Foreign Assets Control System.
• Review the master file to validate data accuracy and completeness.
• Respond to inquiries in a timely and appropriate manner.

Desired Qualifications:

• Experience with PaymentWorks and Workday, preferably in a vendor or supplier management environment.
• Demonstrated ability to communicate effectively and professionally
• Experience reviewing and processing tax documentation, including W-9, W-8BEN, and W-8BEN-E forms.
• Evidence of effective communication skills.
• Proficiency with Microsoft Office Suite, particularly Excel and Word.
• Demonstrated commitment to teamwork and collaboration, with the ability to build positive working relationships and contribute effectively toward shared goals.
• Working in an office setting with computers.
• Sit or stand for extended periods of time and use hands/fingers for repetitive motions.

Department Statement:

Financial Services serves the university community in a professional, accessible, customer-focused, efficient and innovative manner by timely processing financial transactions and provides accounting, financial management reporting, financial system training, and treasury management services.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

About Arizona State University

Recognized by U.S. News & World Report as the country’s most innovative school, Arizona State University is where students and faculty work with NASA to develop, advance and lead innovations in space exploration.