Accounting Specialist

Quest Oracle Community; Madison, Northern (WI, KY); Hybrid; USD 70,000 - 100,000; Full time

Job summary

Tetra Tech is hiring an Accounting Specialist for our Madison office. Duties include handling invoices and payments, monitoring and forecasting financial performance, maintaining financial records, and ensuring compliance with internal policies and external regulations through accurate reporting.

Successful Accounting Specialists can work independently and as part of a team, effectively communicating with business leaders, project consultants, and other finance team members.

Qualifications

• Bachelor’s degree in accounting, finance, or related field.
• Minimum of two years of accounting experience, with at least 1 year working with Oracle financial systems.
• Strong knowledge of GAAP and financial reporting standards.
• Excellent analytical, problem-solving, and communication skills.
• Proficient in Microsoft Excel and Oracle systems.

Responsibilities

• Accounts Receivable: Invoicing and Billing – Generate, review, and send accurate invoices to customers on a monthly schedule.
• Payment Processing – Monitor and verify incoming payments posted in Oracle.
• Collections Management – Monitor ageing reports, follow up on overdue invoices, and communicate with clients to resolve payment delays.
• Reconciliation – Reconcile the accounts receivable ledger to ensure all transactions are accounted for and properly posted.
• Dispute Resolution – Investigate and resolve billing discrepancies or payment disputes with clients.
• Reporting – Prepare reports on delinquent accounts and assist with month-end closing procedures.
• Customer Service – Maintain positive relationships with clients regarding account inquiries.
• Financial Record Maintenance – Maintain financial records and related project documentation.

Skills

Analytical skills

Problem-solving

Communication skills

Excel proficiency

Education

Bachelor’s degree in accounting, finance, or related field

Tools

Oracle

Microsoft Excel

Job description

Tetra Tech is hiring an Accounting Specialist for our Madison office. Duties include handling invoices and payments, monitoring and forecasting financial performance, maintaining financial records, and ensuring compliance with internal policies and external regulations through accurate reporting. Successful Accounting Specialists can work independently and as part of a team, effectively communicating with business leaders, project consultants, and other finance team members. Candidates should be familiar with accounting principles, have experience with Oracle, and be well-organized.

Responsibilities:

Accounts Receivable

• Invoicing and Billing – Generate, review, and send accurate invoices to customers on a monthly schedule
• Payment Processing – Monitor and verify incoming payments posted in Oracle
• Collections Management – Monitor ageing reports, follow up on overdue invoices, and communicate with clients to resolve payment delays
• Reconciliation – Reconcile the accounts receivable ledger to ensure all transactions are accounted for and properly posted.
• Dispute Resolution – Investigate and resolve billing discrepancies or payment disputes with clients.
• Reporting – Prepare reports on delinquent accounts and assist with month-end closing procedures
• Customer Service – Maintain positive relationships with clients regarding account inquiries
• Financial Record Maintenance – Maintain financial records and related project documentation

Accounts Payable

• Invoice Processing – Review, code, and process vendor and supplier invoices, matching them with subcontracts and receiving documents
• Payment Execution – Prepare and execute checks, ACH, or wire transfers, ensuring timely payments
• Reconciliation – Reconcile vendor statements, research discrepancies, and resolve outstanding issues with internal staff or vendors
• Expense Management – Review employee expense reports for compliance
• Vendor Management – Serve as the primary contact for vendor inquiries regarding payment status

Financial Management Support

• End of Period Closing – Support management with month-end and year-end closing processes
• Budgeting – Assist managers in budgeting, forecasting, and variance analysis
• Record keeping – Maintain accurate, organized electronic and paper files for audit compliance
• Contract Financials – Review financial terms and cost proposals prior to project bids
• Capacity Planning – Monitor employee utilization forecast and key financial metrics
• Project Control – Set up and close projects
• Timecard Control – Monitor employee timecards

Preferred Qualifications:

• Bachelor’s degree in accounting, finance, or related field
• Minimum of two years of accounting experience, with at least 1 year working with Oracle financial systems
• Strong knowledge of GAAP and financial reporting standards
• Excellent analytical, problem-solving, and communication skills
• Proficient in Microsoft Excel and Oracle systems.

Starting Annual Salary: $70,000-$100,000 depending on experience and qualifications

Line management responsibility: None

Physical demands & work environment:

• Hybrid office environment (3 days in-office/2 days remote)
• Constantly operates a computer and other office productivity machinery, such as a computer monitor, computer mouse, calculator, and computer printer
• Able to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations