Accounting Specialist

Tetra Tech; Madison (WI); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Competitive salary and benefits

Career development opportunities

Resource availability

Hybrid office/remote work

Job summary

Tetra Tech is seeking an Accounting Specialist for our Madison office. You will handle invoices, payments, forecasting, and reporting in a hybrid work environment, with strong emphasis on Oracle and GAAP compliance.

The role requires 2+ years of accounting experience (1+ year with Oracle), Excel proficiency, and excellent analytical and communication skills. Starting salary ranges from $70,000 to $100,000 with comprehensive benefits.

Qualifications

• Bachelor's degree in accounting, finance, or related field.
• Minimum of two years accounting experience, with at least 1 year Oracle experience.
• Strong knowledge of GAAP and financial reporting standards.
• Excellent analytical, problem-solving, and communication skills.

Responsibilities

• Invoicing and Billing – generate, review, and send invoices monthly.
• Payment Processing – monitor payments posted in Oracle.
• Collections – follow up on overdue invoices and resolve delays.
• Reconciliation – reconcile AR ledger and ensure proper posting.
• Dispute Resolution – investigate billing disputes with clients.
• Reporting – prepare delinquency reports and assist month-end closing.
• Customer Service – maintain relationships regarding account inquiries.

Skills

GAAP knowledge

Analytical skills

Communication skills

Excel proficiency

Oracle experience

Education

Bachelor's degree in accounting or finance

Tools

Oracle

Excel

Job description

Discover your full potential. At Tetra Tech, we are collaborating with industry-leading experts for a sustainable future for our world. We combine consulting and engineering with advanced analytics and technology to solve the world’s most complex challenges. Our innovation hubs across the globe will enable you to share ideas and best practices while growing your professional network. Wherever you are in your career journey, you will benefit from working with world-class engineers, scientists, and technical specialists.

Position Summary:

Tetra Tech is hiring an Accounting Specialist for our Madison office. Duties include handling invoices and payments, monitoring and forecasting financial performance, maintaining financial records, and ensuring compliance with internal policies and external regulations through accurate reporting. Successful Accounting Specialists can work independently and as part of a team, effectively communicating with business leaders, project consultants, and other finance team members. Candidates should be familiar with accounting principles, have experience with Oracle, and be well-organized.

Your Role:

Accounts Receivable

• Invoicing and Billing – Generate, review, and send accurate invoices to customers on a monthly schedule
• Payment Processing – Monitor and verify incoming payments posted in Oracle
• Collections Management – Monitor ageing reports, follow up on overdue invoices, and communicate with clients to resolve payment delays
• Reconciliation – Reconcile the accounts receivable ledger to ensure all transactions are accounted for and properly posted
• Dispute Resolution – Investigate and resolve billing discrepancies or payment disputes with clients
• Reporting – Prepare reports on delinquent accounts and assist with month-end closing procedures
• Customer Service – Maintain positive relationships with clients regarding account inquiries
• Financial Record Maintenance – Maintain financial records and related project documentation

Accounts Payable

• Invoice Processing – Review, code, and process vendor and supplier invoices, matching them with subcontracts and receiving documents
• Payment Execution – Prepare and execute checks, ACH, or wire transfers, ensuring timely payments
• Reconciliation – Reconcile vendor statements, research discrepancies, and resolve outstanding issues with internal staff or vendors
• Expense Management – Review employee expense reports for compliance
• Vendor Management – Serve as the primary contact for vendor inquiries regarding payment status
• End of Period Closing – Support management with month-end and year-end closing processes
• Budgeting – Assist managers in budgeting, forecasting, and variance analysis
• Record keeping – Maintain accurate, organized electronic and paper files for audit compliance
• Contract Financials – Review financial terms and cost proposals prior to project bids
• Capacity Planning – Monitor employee utilization forecast and key financial metrics
• Project Control – Set up and close projects
• Timecard Control – Monitor employee timecards
• Other – Provide support for other accounting and finance functions as needed

Preferred Qualifications:

• Bachelor’s degree in accounting, finance, or related field
• Minimum of two years of accounting experience, with at least 1 year working with Oracle financial systems
• Strong knowledge of GAAP and financial reporting standards
• Excellent analytical, problem-solving, and communication skills

Proficient in Microsoft Excel and Oracle systems

Starting Annual Salary: $70,000 to $100,000 depending on experience and qualifications

Line Management Responsibility: None

Physical Demands & Work Environments:

• Hybrid office environment (3 days in-office/2 days remote)
• Constantly operates a computer and other office productivity machinery, such as a computer monitor, computer mouse, calculator, and computer printer
• Able to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.

What We Can Offer You:

• Competitive Salary and Benefits – Competitive compensation packages that recognize the value and experience you bring, complemented by a comprehensive benefits package including health, dental, and vision insurance, retirement plans, and paid time off.
• Advanced Career Development Opportunities – Career development opportunities that align with your aspirations and expertise, including leadership training, advanced certifications, and future opportunities to lead projects.
• Resource Availability – Take advantage of the extensive resources and tools available in our organization to support your project work, professional development, and career advancement.
• Sustained Excellence and Stable Growth – Tetra Tech has ranked No. 1 in Water in ENR’s “Top 500 Design Firms” for the 20th year in a row. In recent years, our company has continued to expand its reach, diversify its project portfolio, and increase its workforce, demonstrating our stability and the trust our clients place in us.
• Hybrid office/remote work – Hybrid office/remote work option that allows our employees to balance quality work and their personal lives.

About Tetra Tech:

Tetra Tech combines the resources of a global, multibillion-dollar company with local, client-focused delivery in more than 470 locations around the world. Our reputation rests on the technical expertise and dedication of our employees—22,000 associates working together to provide smart, scalable solutions for challenging projects. We are proud to be home to leading technical experts in water, environment, infrastructure, resource management, energy, and international development.

Explore our open positions at https://www.tetratech.com/careers. Follow us on social media to learn more about our people, culture, and opportunities:

Twitter: @TetraTechJobs

Tetra Tech is proud to be an Equal Opportunity Employer. Diversity, inclusion, and equity are among Tetra Tech’s core values. Throughout our history, the company has prioritized equitable inclusion of all people. All qualified candidates will be considered without regard to race, color, religion, national origin, military or veteran status, gender, age, disabilities, sexual orientation, gender identity, pregnancy and pregnancy-related conditions, genetic information and any other characteristics protected by the law. We invite resumes from all interested parties. Please visit our website at www.tetratech.com to see the array of diverse services and exciting projects we are currently working on.

Tetra Tech is a VEVRAA federal contractor and we request priority referral of veterans for available positions.

We thank all applicants for their interest, however, only those candidates selected for interviews will be contacted.