Assistant Manager, Accounting

ADVICS North America, Inc.; Kentucky; On-site; USD 90,000 - 120,000; Full time

Job summary

ADVICS North America, Inc. in the Cincinnati area is seeking an experienced accounting professional to support the accounting group. The role emphasizes inventory controls, fixed assets, leases, AP, payroll, and accurate monthly financial statements.

You will lead close activities, mentor staff, and partner with Operations, Procurement and HR to streamline processes and strengthen internal controls. Qualifications include a Bachelor's degree with 8+ years of accounting and 3+ years of

Qualifications

• Bachelor’s Degree in related field; 8+ years accounting experience.
• Minimum 3 years of management experience.
• Experience with GAAP and financial reporting.
• Proficient with Oracle and MS Office tools.

Responsibilities

• Maintain inventory records and valuation; resolve discrepancies with Operations.
• Manage fixed asset subledger, including depreciation, CIP tracking, and retirements.
• Maintain lease portfolio under ASC 842; process monthly entries and disclosures.
• Oversee accounts payable; ensure accuracy, timeliness, and compliance.
• Oversee payroll processing; ensure accurate compensation and tax withholding.
• Prepare journal entries, reconciliations, and close support; lead close activities.
• Develop SOPs to improve accounting accuracy and efficiency.
• Mentor staff and coordinate with Operations, Procurement and HR to resolve issues.
• Assist in annual financial and J-SOX audits as required.

Skills

GAAP knowledge

Deadline management

Communication skills

Data organization

Education

Bachelor’s Degree in related field

Tools

MS Office

Oracle accounting software

Job description

Job Description

Summary This position supports the accounting group located in our Cincinnati Area Office. This includes process improvement, staff management and assistance in the accurate development of financial statements. This position is responsible for monitoring and maintaining controls on Inventory, Fixed Assets, Leases, Accounts Payable. Accurate reporting and finalization of monthly Profit and Loss and Balance Sheet statements. The position will provide leadership to and work cooperatively with members from all departments in the organization, and with internal affiliate companies and external organizations.

Essential Job Responsibilities and Duties

1. Responsible for maintaining accurate inventory records, ensures proper valuation, perform physical inventory, and partners with Operations to resolve discrepancies.
2. Manages the fixed asset subledger, including capitalization, depreciation, CIP tracking, and retirements. Ensure compliance with capitalization policies and prepare monthly roll forwards and reconciliations.
3. Maintains the lease portfolio with lease software and records ROU asset and lease liability activity in compliance with ASC 842. Processes monthly lease entries, handles modifications, and performs reconciliations and disclosures.
4. Oversee daily AP operations, including invoice processing, 3 way match, vendor management, and payment run. Ensures accuracy, timeliness, and compliance with tax and internal control requirements.
5. Oversee payroll processing to ensure accurate and timely compensation, proper tax withholding, and compliance with federal, state, and local regulations. Reviews payroll reports, reconciles payroll-related accounts, and collaborates with HR to resolve discrepancies.
6. Prepares and reviews journal entries, account reconciliations, and flux analyses to support timely and accurate financial reporting. Leads assigned close activities and collaborated with cross-functional teams to ensure completeness and accuracy.
7. Identifies opportunities to streamline workflows, automate reporting, and enhance ERP/close-system usage. Develops and maintains SOPs to strengthen accounting accuracy and efficiency.
8. Support and mentor staff while coordinating with Operations, Procurement, and other teams to resolve issues. Communicates risks, provides guidance, and improves cross-functional processes.
9. Assist in the preparation and completion of our annual financial and J-Sox audits and internal audit as required.

Other Responsibilities and Duties

1. Assist in updating management and/or executives on the production accounting group activities through meetings and/or reports, including tracking and reporting to senior management changes which impact financial statements.
2. Other special projects, tasks or duties as assigned by supervisor and/or management.

Work Environment and Physical Demands

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
• The work is performed in a typical office setting. The work is mostly sedentary.
• This position requires extensive communication with others internally with the company and with external customers and suppliers verbal and written.
• Required to work additional hours to meet deadlines, as necessary.

Equipment and Supporting Services

• Basic Equipment needed is Computer, Desk Phone, Business Cards and Security Badge.
• Special Equipment is access to the Oracle accounting software and systems.
• Cell Phone optional: BYOD (Bring Your Own Device) allows the use of personal smartphone or iPad tablet to be connected to company apps.

Qualification Requirements

Education and Experience: Desired Qualifications: - Bachelor’s Degree in related field with a minimum of 8 years accounting experience and 3 years of management experience.

Special Skills: - Ability to manage multiple competing deadlines effectively and professionally. - Knowledge of Oracle and other financial reporting tools. - Ability to organize large amounts of data, reports, presentations in an efficient and easily retrievable manner. - Participate in a team setting made up of subordinates, peers, and managers. - Verbal and written communication with others both internally and externally. - Knowledge of GAAP Principles related to Inventory, Fixed Assets, AP, Payroll and Benefits. - Ability to use MS Office products, MS Project, MS Access, Ema