Accounting Specialist

McNeese State University; Lake Charles (LA); On-site; USD 38,000 - 44,000; Full time

Job summary

McNeese State University invites qualified applicants to apply for the position of Accounting Specialist in the McNeese Team Store. This full-time, 12-month, unclassified role begins October 19, 2026, and reports to the Team Store Director.

Responsibilities include daily sales reconciliations, cash handling, invoicing, and financial reporting in support of the University Post Office and Team Store operations.

Qualifications

• Associate or Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
• Minimum three years of experience in accounting, bookkeeping, financial operations, auditing, cash management, or related field preferred.

Responsibilities

• Process daily sales reconciliations and supporting documentation for Team Store operations and Office of University Post Office.
• Prepare daily cash deposits, cash bags, and related documentation in accordance with cash handling procedures.
• Process and reconcile payments received through cash, credit card, and electronic payment methods.
• Prepare purchase orders and maintain receiving documentation according to purchasing procedures.
• Maintain and reconcile mobile credit card processing equipment and related reports.
• Prepare departmental invoices and maintain related billing records.
• Process and reconcile daily POS transactions and prepare related reports.
• Assist with month-end and year-end closing activities for sales, inventory, purchasing, and financial records.
• Assist with training new staff on cashiering procedures and Team Store operations.

Job description

McNeese State University invites qualified applicants to apply for the position of Accounting Specialist in the McNeese Team Store. This is a full-time, 12-month, unclassified position. The appointment is available October 19, 2026.

Position Number: U99864

SALARY:$38,000-$44,000 p/year, commensurate with education and experience

POSITION SUMMARY

The Accounting Specialist is responsible for processing, reconciling, documenting, and reporting financial activity for the McNeese Team Store and supporting financial operations for the University Post Office. The position performs accounting support functions related to cash handling, sales reconciliation, purchasing, inventory reporting, departmental billing, and month-end financial activities. The incumbent maintains financial records, prepares reports, and assists management in ensuring the accuracy and completeness of financial transactions in accordance with university policies and procedures.

DEADLINE

Review of applications will begin immediately and will continue until filled.

APPLICATION PROCESS AND MATERIALS

• Letter of Application
• Resume
• Three (3) References (Include: name and contact information)
• Unofficial Transcripts

*Only completed application packets including all items listed above will be reviewed.

ALL JOB OFFERS ARE CONTINGENT UPON THE SUCCESSFUL RESULT OF A CRIMINAL BACKGROUND CHECK AND RECEIPT OF OFFICIAL TRANSCRIPT(S) IF APPLICABLE.

CONTACT INFORMATION

IF YOU HAVE QUESTIONS REGARDING THIS POSITION, PLEASE CONTACT THE CHAIR

Tracey Pearce at [e-mail]

Office of Human Resources

Kim Dronett, HR Analyst / Recruitment Liaison at [e-mail].

The Accounting Specialist reports to the Team Store Director. Duties and responsibilities include:

Financial Operations and Accounting Support

• Prepare daily sales reconciliations and supporting documentation for Team Store operations, including retail locations, athletic venues, and online sales channels, for management review.
• Prepare daily cash deposits, cash bags, and related documentation in accordance with established cash handling procedures and internal controls.
• Process and reconcile payments received through cash, credit card, and electronic payment methods.
• Prepare purchase orders and maintain receiving documentation in accordance with university purchasing procedures.
• Maintain and reconcile mobile credit card processing equipment and related transaction reports.
• Prepare departmental invoices and maintain related billing records.
• Process and reconcile daily Point-of-Sale transactions and prepare athlete, departmental, and operational reports as required.
• Research and reconcile outstanding invoices, vendor credits, and customer account discrepancies, reporting issues to management as appropriate.
• Maintain financial records related to vending operations and prepare associated reports and documentation.
• Assist the University Post Office Supervisor with Pitney Bowes accounting activities, reconciliations, and reporting requirements.
• Process Team Store website sales transactions and maintain supporting payment, order, and shipping documentation.
• Maintain website product information and assist with the uploading and management of inventory images and related content.

Financial Reporting and Record Maintenance

• Prepare and maintain spreadsheets, reports, and supporting documentation related to departmental expenditures, account balances, budget activity, and operational metrics.
• Generate recurring financial reports, including sales activity, average transaction data, purchasing activity, and other management reports as requested.
• Review financial transactions and supporting documentation for accuracy and completeness and report discrepancies to the Team Store Manager.
• Maintain financial records and supporting documentation in accordance with university policies and record retention requirements.
• Assist Administrative Accounting by preparing reports and supporting documentation required for audits, reconciliations, and financial reporting processes.

Month-End, Year-End, and Inventory Reconciliation

• Perform monthly vendor reconciliations and prepare supporting reports for management review.
• Prepare monthly sales reconciliations and associated financial reports.
• Assist with month-end and fiscal year-end closing activities related to sales, inventory, purchasing, and financial records.
• Prepare textbook buyback, textbook rental, and merchandise reconciliation reports.
• Maintain inventory-related records and assist with inventory reconciliations, documentation, and reporting activities.
• Prepare reconciliation schedules and supporting documentation to ensure the completeness and accuracy of financial records.

Operations Support and Customer Service

• Assist with training new employees and student workers on cashiering procedures, financial processes, and Team Store operations.
• Assist customers, departments, and campus constituents with Team Store transactions and account-related inquiries.
• Assist with opening PTA accounts and maintaining related customer records and documentation.
• Support sales floor operations, merchandising activities, and customer service initiatives as needed.
• Serve as a key-carrying employee and open or close the Team Store as assigned.
• Perform other duties as assigned in support of Team Store and University Post Office operations.

Education

• Associate or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
• Equivalent combination of education, training, and experience may be considered.

Experience

• Minimum three years of experience in accounting, bookkeeping, financial operations, auditing, cash management, or a closely related field.
• Experience performing account reconciliations, financial reporting, and cash handling functions preferred.
• Retail, banking, higher education, or business operations experience preferred.

Knowledge, Skills, and Abilities

• Strong knowledge of accounting principles, bookkeeping practices, and financial recordkeeping procedures.
• Advanced proficiency in Microsoft Excel and other financial software applications.
• Excellent attention to detail and commitment to accuracy.
• Strong analytical, organizational, and problem-solving skills.
• Ability to prepare and reconcile financial reports and supporting documentation.
• Ability to maintain confidentiality and exercise sound judgment when handling financial information.
• Strong interpersonal and communication skills with the ability to work effectively with students, faculty, staff, vendors, and customers.
• Ability to work independently while managing multiple priorities and deadlines.
• Knowledge of applicable university policies and procedures, as well as relevant state and federal regulations.

McNeese State University, located in Lake Charles, Louisiana, is a public university and a member of the University of Louisiana System. Under Louisiana law, applications and all supporting materials will become public record. All applicants are expected to submit complete and accurate materials as specified in the position announcement. A background check and an English Proficiency assessment (Faculty Only) will be conducted on selected finalists. We comply with Louisiana Revised Statute 49:1001, et seq, and State of Louisiana Executive Order 98-38, which provides for drug testing of employees, appointees, prospective employees, and prospective appointees. Prospective employees and employees are informed if a drug test is required.

McNeese State University is an AA/EEO/ADA employer committed to excellence through diversity and a SAME agency (State as a Model Employer for People with Disabilities) for the State of Louisiana.

Persons needing reasonable accommodations as provided by the Americans with Disabilities Act should contact the ADA Coordinator, Dr. Desmond Wallace, Office of Inclusive Excellence: Voice: [phone]; TDD/TTY, Hearing Impaired: [phone]; or [e-mail].

The Immigration Reform and Control Act of 1986 requires McNeese State University to inform applicants that the University can employ only U.S. citizens and aliens lawfully authorized to work in the U.S. Each new employee is required to present documentation verifying his/her identity and right to accept employment. McNeese participates in E-Verify.

Louisiana Revised Statute 42:31-“Eligibility requirements for certain unclassified employees”-requires any person hired or employed in an unclassified position, whose annual salary or rate of compensation is equal to or exceeds one hundred thousand dollars, provide proof to his public employer that has been issued a Louisiana driver’s license and that all vehicles registered in his name are registered in Louisiana within thirty days of being hired or employed at such salary.

Transcripts from Foreign Universities: Prospective faculty submitting transcripts from foreign universities or schools must have the coursework evaluated for equivalency to United States-accredited coursework by a university-approved agency. The prospective faculty member is responsible for the cost of the evaluation. McNeese typically accepts evaluations by World Education Services (www.wes.org) or Educational Credential Evaluators, Inc.www.ece.org.