Accounting Specialist

Flexfab, LLC; Hastings, Northern (MI, KY); Hybrid; USD 42,000 - 64,000; Full time

Job summary

Flexfab is seeking an Accounting Specialist to support accounts receivable and accounts payable processes with accuracy and timely follow-up. The role requires collaboration with customers, vendors, and internal teams, and is on-site at our Michigan facility.

Ideal candidates have 1–2 years in accounting software, strong Excel skills (including VLOOKUPs and Pivot tables), and an associate or bachelor’s degree in accounting or finance. Attention to detail is essential.

Qualifications

• Prefer associate or bachelor’s degree in accounting or finance.
• 1-2 years of working experience with accounting software.
• Proficient in Microsoft Office including Excel and data entry.
• Ability to work independently with strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Work on-site at Michigan location.

Responsibilities

• Apply customer payments to open invoices and maintain account records.
• Prepare, issue, and distribute customer invoices per billing procedures.
• Monitor customer portals for payment status and resolve discrepancies.
• Review, code, and enter vendor invoices; match to POs/docs.
• Support period-end close with accruals and ERP data entry.
• Maintain vendor banking information in the ERP system.

Skills

Accounts Receivable

Accounts Payable

Microsoft Excel

V-lookups

Pivot tables

Attention to detail

Education

Associate degree in accounting or finance

Bachelor's degree in accounting or finance

Tools

ERP software

Accounting software

Job description

Accounting Specialist Position Summary

The Accounting Specialist supports the accounting department by accurately processing customer payments, vendor invoices, and related financial records. This position requires strong attention to detail and accuracy, timely follow-up, and the ability to balance both incoming and outgoing payment activities while maintaining effective communication with customers, vendors, and internal team members.

Essential Duties and Responsibilities

Accounts Receivable Duties

• Apply customer payments accurately to open invoices and maintain current customer account records.
• Prepare, issue, and distribute customer invoices in accordance with company billing procedures.
• Monitor customer portals for status of invoice payments
• Research and resolve billing discrepancies, short payments, deductions, credits, and customer account questions.
• Collaborate with customers and various functions to resolve customer payment issues and disputes.
• Maintain organized documentation to support cash receipts, invoices, adjustments, and collection activity.
• Work independently and efficiently
• Collaborating with cross functional teams

Accounts Payable Duties

• Review, code, and enter vendor invoices accurately and in accordance with company approval procedures.
• Match invoices to purchase orders, receiving documents, or other supporting documentation as required.
• Support period-end accounting by assisting with accrual preparation during the close process.
• Maintain vendor banking information in ERP system

Qualifications

• Prefer associate or bachelor’s degree in accounting or finance
• 1-2 years of working experience with accounting software
• Proficient in Microsoft Office, Outlook & Excel including V-look ups, Pivot tables
• Ability to work independently with strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Work on-site

Working Conditions

• Office environment
• Computer work, responding to calls and e-mails
• Business professional/casual dress code

Core Competencies- Individual Contributor

• Situational Adaptability
• Drives Results
• Plans & Aligns
• Decision Quality
• Collaborates

Models Flexfab’s HEARTS Values:

• Honesty – Do the right thing
• Excellence – Continuously search for ways to exceed expectations
• Accountability – Take accountability
• Respect – Recognize the values of each associate
• Teamwork – Collaborate, communicate, take action
• Support – Individuals, organizations, & community

Flexfab is an equal opportunity employer, to all protected groups, including protected veterans and individuals with disabilities.

This position requires access to technical data subject to the International Traffic in Arms Regulations (ITAR). Only U.S. persons (citizens, lawful permanent residents, refugees, or asylees) are eligible