Accounting Specialist

Equus; Dayton (OH); On-site; USD 36,000 - 48,000; Full time

Job summary

Equus Workforce Solutions in Dayton, OH is seeking an Accounting Support professional to help manage accounts payable, coding and processing invoices, and assist in monthly closings. This role emphasizes accuracy, strong Excel/QuickBooks skills, and collaboration with internal teams to ensure timely payments and proper documentation.

This entry-level to mid-level position offers stable hours and opportunities to grow within a national workforce solutions provider, with a collaborative,

Qualifications

• Experience with accounts payable processing and invoice coding.
• Proficiency in Excel and QuickBooks for accurate record keeping.
• Ability to multi-task and manage multiple invoices and deadlines.
• Strong attention to detail and organizational skills.

Responsibilities

• Compiles and sorts documents, routes invoices to the appropriate individual for review and approval
• Electronically files accounting support documentation in a timely manner
• Reviews all documentation for accuracy
• Ensures accurate and timely entry and processing of invoices and manual checks
• Ensures proper approvals for all payments prior to payment execution
• Review and post invoices to appropriate ledgers, spreadsheets, records and databases.
• Prepare, sort, copy, file and mail invoices, correspondence and other requested documents.
• Investigate problems that vendors or purchasing agents have with obtaining payment for bills.
• Respond to accounts payable inquiries.
• Coordinate with internal clients on payment inquiries and vendor support.
• Monitor accounts payable to ensure payments are accurate and timely.
• Assist in monthly and annual closings.
• Perform general office duties including preparing office correspondence and memos as needed, ordering and maintaining office supplies, and coordinating office and office equipment maintenance as needed
• Responsible for the monitoring and oversight of all cash equivalents.

Skills

Excel

QuickBooks

General ledger

Multi-tasking

Organizational skills

Email

Education

College level Accounting courses or equivalent accounting and bookkeeping experience

Job description

Company Description

We help job seekers and career changers prepare for and advance in careers with a focus on sustainable, high-growth, high-demand industries. Our committed and well-trained workforce professionals deliver comprehensive workforce solutions at integrated career centers, sector-focused centers and community, and partner sites.

Job Description

Overview

Are you a numbers aficionado, skillful in maximizing costs and minimizing expenses? Finance and Accountingfocuses on the organization's financial management strategies and execution.

Responsibilities

• Compiles and sorts documents, routes invoices to the appropriate individual for review and approval
• Electronically files accounting support documentation in a timely manner
• Reviews all documentation for accuracy
• Ensures accurate and timely entry and processing of invoices and manual checks
• Ensures proper approvals for all payments prior to payment execution
• Review and post invoices to appropriate ledgers, spreadsheets, records and databases.
• Prepare, sort, copy, file and mail invoices, correspondence and other requested documents.
• Investigate problems that vendors or purchasing agents have with obtaining payment for bills.
• Respond to accounts payable inquiries.
• Coordinate with internal clients on payment inquiries and vendor support.
• Monitor accounts payable to ensure payments are accurate and timely.
• Assist in monthly and annual closings.
• Perform general office duties including preparing office correspondence and memos as needed, ordering and maintaining office supplies, and coordinating office and office equipment maintenance as needed
• Responsible for the monitoring and oversight of all cash equivalents.

Summary - Accounting Support

• Compiles and sorts documents, routes invoices to the appropriate individual for review and approval
• Electronically files accounting support documentation in a timely manner
• Reviews all documentation for accuracy
• Ensures accurate and timely entry and processing of invoices and manual checks
• Ensures proper approvals for all payments prior to payment execution
• Review and post invoices to appropriate ledgers, spreadsheets, records and databases.
• Prepare, sort, copy, file and mail invoices, correspondence and other requested documents.
• Investigate problems that vendors or purchasing agents have with obtaining payment for bills.
• Respond to accounts payable inquiries.
• Coordinate with internal clients on payment inquiries and vendor support.
• Monitor accounts payable to ensure payments are accurate and timely.
• Assist in monthly and annual closings.
• Perform general office duties including preparing office correspondence and memos as needed, ordering and maintaining office supplies, and coordinating office and office equipment maintenance as needed
• Responsible for the monitoring and oversight of all cash equivalents.

Details of Accounting Duties

• Payments- Record participant related voucher payments in all required databases in a timely manner
• Accounts Payable - Ensure accurate and timely coding and processing of all vouchers, invoices, expense reports, etc. by appropriate general ledger and funding stream coding
• Monthly Close - This position will be an important part of the monthly close process, providing support to the Project Accountant, making sure all asset related journal entries are posted and accounts reconciled
• Standard Operating Procedures- Develop accounting support related Standard Operating Procedures in conjunction with leadership and/or Project Director(s) as requested

Qualifications

• High School Diploma or General Education Diploma
• College level Accounting courses or equivalent accounting and bookkeeping experience
• Strong Excel, QuickBooks, e-mail, general ledger, and organizational skills
• Ability to multi-task and learn new applications

Additional Information

All your information will be kept confidential according to EEO guidelines.

Equus Workforce Solutions is a leading provider of workforce development services in North America.

With a dedicated and passionate team, Equus puts the industry's best practices to work by focusing on the development, design, and delivery of demand-driven workforce solutions.

When you join Equus, you can expect extensive learning opportunities and networking programs.

But most of all you can expect to make a lasting impact on the lives of others.

At Equus we are strengthened by diversity.

We are committed to providing a work environment in which everyone is included, treated fairly and with respect.

Equus Workforce Solutions is proud to be an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment without regard to race, color, gender, age, pregnancy, sexual orientation, gender identity, ancestry, religion, national origin, veteran status, physical or mental disability, or reprisal or any other characteristic protected under state, federal, or local law.