Accounting Specialist

Comfort Systems USA Ohio; Cleveland (OH); Hybrid; USD 29,000 - 37,000; Full time

Benefits offered by this job

401(k) retirement plan

Paid time off

Company holidays

Benefits package

Job summary

Comfort Systems USA Ohio is seeking an Accounting Specialist in Cleveland, OH for a 100% on-site role. You will handle accounts payable, accounts receivable, collections, and job cost support, working closely with project teams and vendors to keep financials accurate.

The ideal candidate has 2+ years in accounting support, strong attention to detail, and proficiency with Excel. Relocation not provided; candidates must be within commuting distance of Cleveland.

Qualifications

• Two or more years in accounts payable, accounts receivable, bookkeeping, or a related financial role.
• Strong attention to detail and accuracy in data entry and reconciliations.
• Ability to organize multiple priorities and manage time effectively.
• Good communication skills and ownership mindset when resolving discrepancies.
• Proficiency with Excel and familiarity with accounting software and ERP systems.

Responsibilities

• Process, code, review, and enter vendor invoices accurately and on time.
• Review invoices and supporting docs and resolve missing or incorrect information.
• Reconcile vendor statements and research missing invoices, unapplied credits, and discrepancies.
• Set up new vendors and maintain vendor records and documentation.
• Apply customer payments and maintain AR records; monitor AR aging.
• Communicate with customers on outstanding balances and follow-ups.
• Track collection activity and unresolved issues; assist with month-end close.
• Support job cost administration and project-related financial information.
• Provide backup support to accounting team during busy periods and deadlines.
• Assist with general Cleveland office needs and office operations.

Skills

Accounts payable

Accounts receivable

Vendor management

Job costing

Bookkeeping

Excel

Tools

Microsoft Excel

Job description

Accounting Specialist Cleveland, OH | Full-Time, On-Site

Important Applicant Information Before applying, please note that this is a 100% on-site position based in our Cleveland, Ohio office.

Remote and hybrid work are not available for this role.

Full-time position.

Relocation assistance is not provided.

Candidates must live within commuting distance of Cleveland or be willing to self-relocate.

Candidates must be authorized to work in the United States without current or future employer sponsorship.

About the Role

Comfort Systems USA Ohio is looking for a dependable, detail-focused Accounting Specialist to join our Cleveland team. If you're someone who likes keeping things organized, catching the details others might miss, and getting to the bottom of discrepancies, this may be a great fit. This role works across several areas of accounting, including accounts payable, accounts receivable, collections, cash application, vendor management, and job cost support. On any given day, you may be processing vendor invoices, applying customer payments, following up on past-due accounts, reconciling a vendor statement, researching a payment discrepancy, or helping make sure project financial information is accurate and complete. You'll work closely with Accounting, Operations, Purchasing, project teams, customers, and vendors. We're looking for someone who is comfortable taking ownership of their work, asking questions when something doesn't look right, and following an issue through until it's resolved.

What You'll Do

• Process, code, review, and enter vendor invoices accurately and on time
• Review invoices and supporting documentation and resolve missing or incorrect information
• Reconcile vendor statements and research missing invoices, unapplied credits, duplicate charges, and other discrepancies
• Set up new vendors and maintain accurate vendor records and required documentation
• Apply customer payments and maintain accurate accounts receivable records
• Monitor accounts receivable aging and identify accounts requiring follow-up
• Communicate with customers regarding outstanding and past-due balances
• Research short payments, unapplied cash, payment discrepancies, and other account issues
• Track collection activity, customer communications, payment commitments, and unresolved issues
• Prepare and maintain accounts receivable, aging, and collection reports as needed
• Support job cost administration and help maintain accurate project-related financial information
• Assist with month-end activities, recurring accounting deadlines, and scheduled reporting
• Keep accounting, customer, vendor, and project documentation accurate, organized, and easy to retrieve
• Research accounting questions and work with the appropriate team members to resolve discrepancies
• Provide backup support to the accounting team during busy periods, absences, and deadlines
• Help with general Cleveland office needs, including answering the main phone line and door, sorting incoming mail, and ordering office supplies

What We're Looking For

• Two or more years of experience in accounts payable, accounts receivable, bookkeeping, accounting support, or a related financial role
• Strong attention to detail and a commitment to accurate work
• Good organizational and time-management skills with the ability to keep multiple priorities moving
• Dependability and a willingness to take ownership of assigned responsibilities
• Problem-solving skills and the patience to research discrepancies rather than simply pass them along
• Strong written and verbal communication skills
• Ability to work independently while being a reliable part of the broader team
• Proficiency with Microsoft Office, particularly Excel, including formulas, sorting, and filtering
• Comfort learning new accounting systems, processes, and technology
• Sound judgment when handling confidential financial and business information

Preferred Experience

• Accounts receivable, cash application, collections, and aging reports
• Accounts payable processing and vendor statement reconciliation
• Purchase orders, job costing, vendor documentation, sales tax, or high-volume accounting transactions
• Construction, HVAC, mechanical contracting, or another project-based business
• ERP or accounting systems, SharePoint, or electronic document management

Compensation & Schedule

Position Type: Full-Time

Location: Cleveland, Ohio - 100% On-Site

Pay Range: $21.00-$27.00 per hour, based on qualifications and experience

Why Join Comfort Systems USA - Ohio?

You'll be joining a team where accuracy, dependability, and follow-through are noticed and valued. This is a hands-on accounting position where your work directly supports the people and projects that keep our business moving. If you enjoy staying busy, solving problems, keeping the details organized, and being someone, your team can count on, we'd like to hear from you.

• Eligible employees also have access to comprehensive company benefits, paid time off and company holidays, a 401(k)-retirement plan, and other company-sponsored benefit programs.

At Comfort Systems USA - Ohio, we know our success starts with our people. We are a team of skilled professionals who take pride in working safely, supporting each other, and delivering high-quality mechanical, HVAC, and building automation solutions to our customers. We are committed to hiring individuals who want more than just a job — we want people who are looking for long-term careers, opportunities to learn new skills, and the ability to grow within our company and the HVAC industry. Whether you are experienced in the trades, engineering, sales, or operations, we provide opportunities to develop your career and be part of a strong, team-oriented culture. If you are looking for a company that values hard work, career growth, safety, and teamwork, Comfort Systems USA - Ohio is the place for you.