Accounting Specialist

University of Georgia; Athens (GA); On-site; USD 50,000 - 61,000; Full time

Job summary

University of Georgia is seeking an Accounting Specialist within the EITS-Finance & Business Services (FBS) team. The role focuses on accurate financial transactions, timely billing, and procurement compliance to support institutional operations.

Under the Accounting Manager, you will manage cost recovery, purchasing, and financial reporting while ensuring integrity and compliance with university policies. This is a full-time, onsite position with standard 8am-5pm hours.

Qualifications

• Bachelor's degree in accounting or a related field, or equivalent.
• Two or more years of accounting experience preferred.

Responsibilities

• Oversee cost recovery and invoicing processes.
• Guide UGAmart purchase carts and ensure proper approvals.
• Prepare monthly financial reports and oversee journal entries and budget journals.
• Support administrative tasks and back up office operations as needed.

Skills

Financial management

Accounting knowledge

UGAMart & PeopleSoft

Education

Bachelor's degree in accounting or related field

Tools

UGAMart

PeopleSoft Financials

Job description

Posting Details

• Posting Number: S15939P
• Working Title: Accounting Specialist
• Department: EITS-Finance & Business Srvcs
• About the University of Georgia: Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
• College/Unit/Department website: eits.uga.edu
• Posting Type: External
• Retirement Plan: TRS or ORP
• Employment Type: Employee
• Benefits Eligibility: Benefits Eligible
• Full/Part time: Full Time
• Additional Schedule Information: 8am - 5pm; Monday - Friday
• Advertised Salary: Up to 55,000
• Posting Date: 10/21/2026
• Open until filled: Yes
• Proposed Starting Date: 11/23/2026
• Special Instructions to Applicants:
  • Please provide name and contact information for three professional references
  • This is a full-time, onsite position
  • This position is not eligible for work authorization sponsorship
• Location of Vacancy: Athens Area
• EEO Policy Statement: The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([e-mail]).
• USG Core Values Statement: The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02. Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

• Classification Title: Accountant I
• FLSA: Exempt
• FTE: 1.00
• Minimum Qualifications:

  Bachelor's degree in accounting or a related field, or equivalent

• Preferred Qualifications: In addition to the minimum qualifications, two or more years of accounting experience is preferred.
• Position Summary: The EITS Finance and Business Services (FBS) Accounting Specialist, under the Accounting Manager, is responsible for ensuring the efficient management of financial processes, cost recovery, purchasing, and reporting within the organization. This role directly supports the strategic goals of the department by ensuring accurate financial transactions, timely billing, compliance with procurement standards, and comprehensive financial oversight. The duties and responsibilities outlined are key to maintaining operational efficiency, financial integrity, and supporting business continuity.
• Knowledge, Skills, Abilities and/or Competencies:
  • Knowledge of UGA financial and budgeting practices, policies, and procedures.
  • Skills in applying accounting and financial management principals.
  • Knowledge of UGAMart and PeopleSoft Financials.
• Physical Demands:
  • Normal office environment.
• Is driving a responsibility of this position?: No
• Is this a Position of Trust?: Yes
• Does this position have operation, access, or control of financial resources?: Yes
• Does this position require a P-Card?: Yes
• Is having a P-Card an essential function of this position?: Yes
• Does this position have direct interaction or care of children under the age of 18 or direct patient care?: No
• Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications): Yes
• Credit and P-Card policy: Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
• Background Investigation Policy: Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Cost Recovery and Billing Management

• Oversee the creation and processing of MOUs and invoices for all assigned cost recovery areas.
• Facilitate the annual Cost Recovery validation and complete semi-annual billing.
• Address client inquiries regarding billing.

Percentage of time: 25

Purchasing and Requisition Management

• Guide employees and departments through the UGAmart process, addressing questions and issues.
• Ensure requisition accuracy, supporting documents, and necessary approvals before purchase initiation.
• Review and process UGAmart purchase carts, ensuring they meet EITS standards and compliance.
• Follow up on applicable purchase carts, ensuring timely conversion into purchase orders by procurement.

Percentage of time: 25

Financial Reporting, Transaction Oversight, and Accounting Analysis

• Prepare and distribute monthly financial reports to management and leadership.
• Approve payment requests, AP journal vouchers, journal entries, and budget journals in line with UGA policies.
• Review posted transactions for discrepancies, implementing corrective actions and ensuring accuracy.
• Contribute to the annual development and maintenance of the EITS Cost Recovery Rate Model, while supporting financial analysis and ad-hoc tasks as needed.

Percentage of time: 35

Administrative and Special Task Support

• Maintain supporting files for audit and tracking purposes.
• Manage email accounts for purchasing and cost recovery.
• Manage/Approve P-Card purchases.
• Oversee cell tower lease payments, Foundation check requests, mobile device orders, and other ad-hoc administrative tasks.
• Backup other positions in the business office, as needed.

Percentage of time: 15