Accounting Services Analyst

University-of-California,-Irvin; Irvine (CA); On-site; USD 85,000 - 115,000; Full time

Benefits offered by this job

Medical insurance

Paid time off

Retirement savings plans

Employee discounts

Job summary

University of California, Irvine is seeking a finance professional to help process accounting documents and reconcile ledgers in support of DCE operations.

You will assist with budget forecasts, monitor financial transactions, and ensure compliance with GAAP and university policies while maintaining data in Kuali and QuickBooks.

Qualifications

• Bachelor's degree in Accounting or Finance and / or equivalent experience / training.
• 4-6 years progressive experience in accounting and budgeting.
• Strong knowledge of accounting policies and GAAP.
• Experience with budgeting, forecasting, and financial reporting.

Responsibilities

• Process an array of accounting documents in support of DCE’s operations.
• Reconcile monthly ledgers and assist with month-end, quarter-end, and year-end closes.
• Review financial transactions for accounts receivable and accounts payable.
• Assist with developing and analyzing annual/quarterly budget forecasts.
• Enter and maintain data in UC Irvine’s central accounting system (Kuali Financial System) and QuickBooks.
• Assist with annual budget preparation including various budget components and reporting.

Skills

GAAP knowledge

Budgeting & forecasting

Financial analysis

Team leadership

Interdepartmental collaboration

Adaptability

Communication skills

Internal controls

Education

Bachelor's degree in Accounting or Finance

Tools

Kuali Financial System

QuickBooks

Job description

Who We Are

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.
To learn more about UC Irvine, visit www.uci.edu.

The Division of Continuing Education is an environment that celebrates diversity of background and experience, and one that leverages the unique talents and strengths of staff to achieve greater employee satisfaction, higher productivity, and innovation. We strive to be a place where staff feel that they are equitably treated, respected, heard, valued, and enabled to do their best work while contributing to the organization's mission and vision.

Your Role on the Team

Under the direction of the Chief of Staff, the incumbent is responsible for processing an array of accounting documents in support of DCE’s operations. Reconciles monthly ledgers. Assists with monthly, quarterly, and annual fiscal closing processes ensuring compliance with departmental and university policies and adherence to generally accepted accounting principles (GAAP). Reviews financial transactions to ensure proper accounting of accounts receivable and accounts payable from an array of sources and for a wide range of uses. Assists with developing and analyzing DCE’s annual and quarterly budget forecasts. Enters and maintains data in UC Irvine’s central accounting system (Kuali Financial System) DCE’s financial management system (QuickBooks). Assists with annual budget preparation including F1, F2, F3 and uses data to identify trends, prepare reports, and projects, revenue and expenses.

What It Takes to be Successful

Required:

• Thorough knowledge of UCI and DCE financial processes, policies and procedures.
• Thorough knowledge of financial data management and reporting systems.
• Demonstrated superior interpersonal and communication skills to establish and maintain cooperative working relationship with all Continuing Education and campus department staff & faculty, General Accounting, University Advancement, the Budget Office, etc.
• Demonstrated skill in budget preparation and trend analysis
• Ability to function effectively as a member of a team.
• Ability to adapt to changing priorities.
• Thorough knowledge and understanding of internal control practices and their impact on protecting University resources.
• Leadership skills to provide guidance, coaching and mentoring to professional and support staff.
• Knowledge and demonstrated skills in financial analysis and projections and planning and administration of multi-million dollar budgets from multiple funding sources with monthly fluctuations.
• Bachelor's degree in Accounting or Finance and / or equivalent experience / training
• 4-6 years in Progressive experience in accounting and budgeting

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Conditions of Employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at [phone] or [e-mail].

Consideration for Work Authorization Sponsorship

Must be able to provide proof of work authorization