Program Coordinator

University-of-California,-Irvin; Irvine (CA); On-site; USD 47,000 - 54,000; Full time

Benefits offered by this job

Medical insurance

Paid time off

Retirement savings plans

Discounts

Job summary

University of California, Irvine seeks a detail-oriented Program Coordinator to support Undergraduate Studies in the School of Social Sciences. You will analyze needs, set objectives, and implement planning to meet instructional goals.

The role includes budget, curriculum, and academic personnel management, reporting to the Associate Dean. Ideal candidates bring strong organizational skills, UC policies knowledge, and experience coordinating courses, readers, and graduate instructors, with

Qualifications

• Budgetary, space and staff personnel planning and analysis in an academic unit.
• Familiar with UC rules and fund management; strong written and verbal communication.
• Experience with course scheduling, program development and analytics.
• Knowledge of UC-specific systems such as ESOC, Schedule 25E, NAIMS, ECAF and Sinet.

Responsibilities

• Analyze needs and set short- and long-range objectives for undergraduate programs.
• Manage curriculum, budgets, and academic personnel for Undergraduate Studies.
• Provide data-driven recommendations to the Associate Dean.
• Oversee enrollment, reader assignments, instructors and summer session scheduling.

Skills

Budgeting and fund management

Interpersonal and communication

Analytical skills

Program coordination

Confidentiality

Planning and organizational skills

Team collaboration

Problem-solving

Education

Bachelor's degree in related area

1-3 years experience in personnel or academic administration

Tools

MS Word

PowerPoint

Excel

UCIbuy+/KFS

Data Warehouse

ESOC

Schedule 25E

NAIMS

ECAF

Sinet

Job description

Who We Are

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

The Undergraduate Education Program Office in the School of Social Sciences at UC Irvine seeks a highly organized, resourceful and detail-oriented multi-tasker to provide administrative, analytical, fiscal and programmatic support to the Associate Dean of Undergraduate Studies. As a member of the School of Social Sciences, the incumbent is tasked with upholding and exemplifying excellence in the University's core competencies-- job mastery, goal accomplishment, enterprise contribution and innovation-- while representing the Dean, Associate Dean and School to the campus. The School of Social Sciences provides an engaging, supportive, challenging and rewarding atmosphere where collaboration and innovation thrive. As indicated in our strategic plan, our School's mission is one of positivity where we strive to BE BOLD, BREAK THE MOLD and BE BOUNDARYLESS. Please, join us!

Your Role on the Team

Under the general direction of the Associate Dean, Undergraduate Studies and indirect direction from the Cluster Department Administrator, the Program Coordinator is tasked with analyzing needs, establishing short- and long-range objectives, and implementing effective organizational planning to meet the instructional goals of undergraduate programs in the School. The incumbent manages all administrative activities and curriculum for Undergraduate Education unit and programming in the School of Social Sciences, provides analytical data and recommendations to the Associate Dean regarding the other department curriculums and various undergraduate programs in the School of Social Sciences. Manages enrollment projects, budgets, assignments of undergraduate readers, graduate student instructors and TAs in addition to summer session scheduling. Oversees and administers all aspects of office administration, attains a corporate card and Pal Card to facilitate various event and programmatic purchases, and manages curriculum, finance and budget, and academic personnel for the Office of Undergraduate Studies.

What It Takes to be Successful

Required:

• Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.
• Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
• Demonstrated analytical skills and knowledge of an academic department to independently problem-solve and to provide long-range planning on a wide variety of matters: budgetary, space, academic and staff personnel, instructional program development and implementation, research and computing support, etc.
• Solid knowledge of common University-specific computer application programs such as MS Word, PowerPoint, Excel, UCIbuy+/KFS, Data Warehouse and other UC-specific business systems.
• Ability to use discretion and maintain confidentiality.
• Strong skills in short-term planning, analysis, problem-solving, and customer service.
• Knowledge of units on campus as referral services for students/faculty/staff. These may include but are not limited to the following: University Ombudsman, Counseling Center, Career Center, LARC, Disabled Student Services, Placement Office, Academic Resource Center, LGB Resource Center, Cross Cultural Center, CWGE, UROP and Composition Office.
• Proven experience performing fiscal and budgetary planning and analysis for all funds and activities in the department to include operational and academic support and pre-award contracts and grants support functions.
• Ability to perform effectively and efficiently with frequent interruptions, fluctuating workloads and competing needs of students, staff, and faculty.
• Ability to communicate clearly and concisely with the campus community both verbally and in writing.
• Ability to establish and maintain effective working relationships with administrators, faculty, staff, students and visitors.
• Ability to work cooperatively in a team environment and to develop lasting working relationship.
• Demonstrated skill in planning for the delivery of a large and complex instructional program including experience with software programs for course scheduling, course action, and analytical studies, including: ESOC, Schedule 25E, NAIMS, ECAF and Sinet.
• Demonstrated experience working in an academic unit that includes performing academic personnel task that include Senate Faculty, Unit 18 Lecturers, other academics and and student academic hiring procedures, academic merits and promotions.
• Bachelor's degree in related area and / or equivalent experience / training
• 1-3 years of experience in personnel or academic administration, or an equivalent combination of education and experience.

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

The expected pay range for this recruitment is $34.38- $39.33 (Hourly).

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at [phone] or [e-mail].

Consideration for Work Authorization Sponsorship

Must be able to provide proof of work authorization