Accounting Services Analyst

University of California; Irvine (CA); On-site; USD 75,000 - 110,000; Full time

Job summary

University of California, Irvine (DCE) is seeking an experienced accounting professional to support DCE operations. You will process accounting documents, reconcile ledgers, and assist with monthly and annual closings in accordance with GAAP.

You will help prepare and analyze annual budgets, forecasts and multi-source funding, entering data into KFS and QuickBooks, while collaborating with campus staff and departments to ensure accuracy and compliance.

Qualifications

• Thorough knowledge of UCI and DCE financial processes, policies and procedures.
• Thorough knowledge of financial data management and reporting systems.
• Demonstrated superior interpersonal and communication skills to establish and maintain cooperative working relationships.
• Demonstrated skill in budget preparation and trend analysis.
• Ability to function effectively as a member of a team.
• Ability to adapt to changing priorities.
• Thorough knowledge of internal control practices and their impact on protecting University resources.
• Leadership skills to provide guidance, coaching and mentoring to professional and support staff.
• Knowledge and demonstrated skills in financial analysis and projections and planning and administration of multi-million dollar budgets from multiple funding sources.
• Bachelor's degree in Accounting or Finance and / or equivalent experience / training

Responsibilities

• Process an array of accounting documents in support of DCE’s operations.
• Reconciles monthly ledgers and assists with monthly, quarterly, and annual fiscal closing processes per GAAP.
• Reviews financial transactions for proper accounting of accounts receivable and accounts payable.
• Assists with developing and analyzing DCE’s annual and quarterly budget forecasts.
• Enters data in UC Irvine’s central accounting system (Kuali Financial System) and QuickBooks.
• Assists with annual budget preparation including F1, F2, F3 and uses data to identify trends, reports, and projections.

Skills

Financial processes

Data management

Communication

Budgeting

Teamwork

Adaptability

Internal controls

Leadership

Financial analysis

Experience in Accounting/Finance

Education

Bachelor's degree in Accounting or Finance

Job description

Overview

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.To learn more about UC Irvine, visit www.uci.edu.

The Division of Continuing Education is an environment that celebrates diversity of background and experience, and one that leverages the unique talents and strengths of staff to achieve greater employee satisfaction, higher productivity, and innovation. We strive to be a place where staff feel that they are equitably treated, respected, heard, valued, and enabled to do their best work while contributing to the organization's mission and vision.

Responsibilities

Under the direction of the Chief of Staff, the incumbent is responsible for processing an array of accounting documents in support of DCE’s operations. Reconciles monthly ledgers. Assists with monthly, quarterly, and annual fiscal closing processes ensuring compliance with departmental and university policies and adherence to generally accepted accounting principles (GAAP). Reviews financial transactions to ensure proper accounting of accounts receivable and accounts payable from an array of sources and for a wide range of uses. Assists with developing and analyzing DCE’s annual and quarterly budget forecasts. Enters and maintains data in UC Irvine’s central accounting system (Kuali Financial System) DCE’s financial management system (QuickBooks). Assists with annual budget preparation including F1, F2, F3 and uses data to identify trends, prepare reports, and projects, revenue and expenses.

Qualifications

Required:

• Thorough knowledge of UCI and DCE financial processes, policies and procedures.
• Thorough knowledge of financial data management and reporting systems.
• Demonstrated superior interpersonal and communication skills to establish and maintain cooperative working relationship with all Continuing Education and campus department staff & faculty, General Accounting, University Advancement, the Budget Office, etc.
• Demonstrated skill in budget preparation and trend analysis
• Ability to function effectively as a member of a team.
• Ability to adapt to changing priorities.
• Thorough knowledge and understanding of internal control practices and their impact on protecting University resources.
• Leadership skills to provide guidance, coaching and mentoring to professional and support staff.
• Knowledge and demonstrated skills in financial analysis and projections and planning and administration of multi-million dollar budgets from multiple funding sources with monthly fluctuations.
• Bachelor's degree in Accounting or Finance and / or equivalent experience / training
• 4-6 years in Progressive experience in accounting and budgeting

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy. We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at [phone] or [e-mail].