Accounting Rep/Administrative Assistant for SIH WorkCare/WorkReady

CO01 Southern Illinois Hospital Services Inc.; Herrin (IL); On-site; USD 27,000 - 41,000; Full time

Job summary

Southern Illinois Healthcare is seeking an Administrative Assistant to provide essential clerical support to the director or assistant director, ensuring the smooth operation of the department.

Responsibilities include greeting visitors, handling calls, maintaining filing systems, scheduling meetings, preparing memos and reports, and safeguarding confidential information. This role requires strong organizational skills and discretion.

Qualifications

• High school to Associates Degree.
• 1 year technical experience.

Responsibilities

• Greets visitors, answers telephones, and relays messages to staff.
• Handles confidential information related to staff, department, and system affairs.
• Establishes and revises filing systems; classifies and files correspondence and records.
• Coordinates meetings, travel, appointments and maintains supervisor’s calendar.
• Prepares correspondence, memos, reports, minutes and agendas.

Skills

Administrative support

Education

High school to Associates Degree

Job description

Position Summary

Responsible for providing administrative and clerical support, to the director or assistant director, essential to efficient organization of assigned department(s).

Education

• High school to Associates Degree

Licenses and Certification

• N/A

Experience and Skills

• Technical Experience: 1 year

Role Specific Responsibilities

• Greets visitors, answers telephones, and relays messages to appropriate staff members.
• Deals discretely with sensitive, confidential information concerning professional affairs, personal performance of staff and confidential information concerning department and/or system affairs, information contained in minutes, letters and other documents.
• Establish, and revise filing system.
• Classify, sort and file correspondence, records, and other documents.
• Coordinate & schedule all activities related to meetings, conferences, appointments, travel arrangements & maintain supervisor’s calendar.
• Prepare correspondence, memos, reports, minutes, agendas, etc.
• Proof all typed materials, make corrections and recommended changes.
• Fax, photocopy and distribute material as directed.
• Sort and distribute department mail.
• Open, sort, review and prioritize mail.
• Bring priority items to supervisor’s attention.
• Assist in preparing and maintaining department budget and participants in day-to-day fiscal decisions.
• Maintain departmental equipment and supplies.
• Order supplies/materials as needed within allotted budget.

SIH Workcare and SIH Workready Administrative Assistant

• Manage and oversee occupational medicine billing and accounts receivable activities within the occupational medicine EMR, ensuring accurate and timely billing for services provided.
• Prepare, submit, and monitor workers' compensation claims to insurance carriers, including verification of claim information, payer requirements, authorization requirements, and appropriate billing documentation.
• Manage employer/client billing, including preparation and submission of invoices for occupational medicine services, employer-sponsored programs, screenings, physicals, injury management, surveillance services, and other contracted services.
• Maintain and reconcile accounts receivable for occupational medicine services, including monitoring outstanding balances, identifying aged accounts, researching discrepancies, and initiating appropriate follow-up and collection activities.
• Review and resolve billing rejections, denials, payment discrepancies, and claim issues with workers' compensation carriers, third-party payers, employers and other responsible parties.
• Post and reconcile insurance payments, client payments, adjustments, refunds and other financial transactions within the occupational medicine EMR and applicable financial systems.
• Perform routine accounts receivable aging reviews and follow up on outstanding workers' compensation and employer/client balances to support timely collection and minimize aged receivables.
• Coordinate with occupational medicine clinical and administrative staff to obtain accurate patient, employer, claim, authorization, and service information necessary for successful billing and collection.
• Verify and maintain accurate employer/client account information, workers' compensation carrier information, billing addresses, claim numbers, authorization details, and payer requirements within the occupational medicine EMR.
• Assist with contract-specific billing requirements and employer pricing, ensuring services are billed according to established agreements, fee schedules and contractual terms.
• Reconcile occupational medicine billing activity, payments, adjustments, and outstanding receivables between the occupational medicine EMR and organizational accounting and financial systems.
• Generate and analyze billing, collection, accounts receivable, aging and revenue reports to identify trends, discrepancies and opportunities for improved financial performance.
• Serve as a primary resource for occupational medicine revenue cycle questions, working collaboratively with accounting, billing, clinical operations, employer clients and insurance carriers.
• Ensure occupational medicine billing practices are consistent with organizational policies, payer requirements, workers' compensation regulations and applicable federal and state billing requirements.
• Identify recurring billing and collection issues and recommend process improvements, workflow changes and system enhancements to improve billing accuracy, cash flow and accounts receivable performance.

Compensation (Commensurate with experience): $19.79 To $29.69

To access our Benefits Guide/Plan Information, please click the link below: http://www.sih.net/careers/benefits

At Southern Illinois Healthcare, we realize that in order to provide our surrounding communities with excellent care, we must begin by providing our employees with that same care and appreciation. We offer rich opportunities to develop and grow professionally, an environment of excellence in patient care, and the awareness that everything we accomplish is a direct outgrowth of the superb efforts and dedication of our employees. Working to put the right people, exhibiting the right attitude and behaviors, in the right roles is not just a goal, but a priority of Southern Illinois Healthcare.

For the health of you and our patients, SIH and SIH Medical Group campuses are tobacco free.

SIH is an Equal Opportunity Employer including individuals with disabilities and protected veterans.

We are excited you are here and are proud to offer experiential learning opportunities for students at every stage of career development. As a student at SIH, you will see first‑hand how the work we are doing supports OUR MISSION: to improve the health and well‑being of all the people in the communities we serve. Your future is bright, and we are honored that you chose SIH to be part of your career journey.

The SIH Scholarship Program brings together college scholarship money with hands‑on work opportunities. Qualified applicants are eligible for money to cover tuition, lab fees, books, and educational supplies.

Begin a rewarding career in healthcare as a Phlebotomy Technician! The SIH Phlebotomy Program allows you to begin working in as few as nine weeks!