Accounting & Payroll Administrator

Creative Financial Staffing, LLC; Waterbury (CT); On-site; USD 52,000 - 62,000; Full time

Job summary

Creative Financial Staffing, LLC in Waterbury, CT is seeking an Accounting & Payroll Administrator to join its accounting and administrative team. This versatile role covers payroll, HR support, accounts payable and general accounting duties, with opportunities to impact multiple business functions.

Key tasks include processing payroll via Paychex, handling onboarding and records, managing benefits and PTO, completing month-end close, GL entries and vendor reconciliations, and supporting

Qualifications

• 4+ years of experience in accounting or payroll roles.
• Proficiency with Paychex and payroll processing.
• Experience with accounts payable, GL, and month-end close.
• Ability to handle confidential information and maintain accuracy.
• Strong organizational and time-management skills.

Responsibilities

• Process payroll through Paychex, including timesheet review and payroll preparation.
• Manage onboarding, rehires, terminations, and personnel records.
• Support benefits administration and PTO/vacation tracking.
• Assist with employee relations, training records, and disciplinary documentation.
• Review and maintain payroll-related data, including tip pools and employee records.
• Process vendor payments and ensure accurate coding and documentation.
• Perform vendor and bank account reconciliations.
• Assist with general ledger reconciliations and journal entries.
• Support month-end close and financial statement preparation.
• Assist with annual budget setup and maintenance.

Skills

Payroll processing

Accounts payable

HR administrative experience

General ledger

Month-end close

Tools

Paychex

Job description

Accounting & Payroll Administrator – Waterbury, CT

Target Compensation: 52k – 62k

A well-established organization is seeking a detail-oriented Accounting & Payroll Administrator to join its accounting and administrative team. This is an excellent opportunity for a versatile Accounting & Payroll Administrator who enjoys a diverse role encompassing payroll, human resources support, accounts payable, and general accounting functions.

The Accounting & Payroll Administrator will play a critical role in supporting daily financial operations while serving as a key resource for employee and vendor-related matters.

Why You’ll Love This Opportunity

• Diverse role with exposure to payroll, HR, accounting, and operations
• Collaborative team environment with strong leadership support
• Opportunity to make a meaningful impact across multiple business functions
• Stable organization with a professional and supportive culture
• Highly visible role that interacts with employees, vendors, and management

Key Responsibilities of the Accounting & Payroll Administrator

As an Accounting & Payroll Administrator, you will:

• Process payroll through Paychex, including timesheet review and payroll preparation
• Manage employee onboarding, rehires, terminations, and personnel records
• Support benefits administration and PTO/vacation tracking
• Assist with employee relations, training records, and disciplinary documentation
• Review and maintain payroll-related data, including tip pools and employee records
• Process accounts payable invoices and ensure accurate coding and documentation
• Upload invoices into inventory and accounting systems
• Process vendor payments via check, ACH, and virtual credit card transactions
• Perform vendor and bank account reconciliations
• Assist with general ledger reconciliations and journal entries
• Support month-end close and financial statement preparation
• Assist with annual budget setup and maintenance
• Calculate and track inventory-related cost of goods sold (COGS)
• Answer phones, assist members/customers, manage correspondence, and support office operations
• Perform administrative duties and special projects as needed

Preferred Qualifications of the Accounting & Payroll Administrator

• 4+ years of experience as an Accounting & Payroll Administrator or in a similar accounting role
• Paychex experience required
• Payroll processing experience required
• Accounts payable experience required
• Human resources administrative experience required
• Experience with bank reconciliations and vendor reconciliations
• Experience supporting month-end close activities
• Journal entry and general ledger experience
• Strong organizational and time-management skills
• Ability to handle sensitive and confidential employee information
• Benefits administration experience preferred
• Budget preparation and financial statement experience preferred
• Experience with inventory systems and COGS calculations preferred
• Hospitality, restaurant, club, food & beverage, or service industry experience is a plus

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