Accounting Paymaster

Omni Hotels & Resorts; Hot Springs (VA); On-site; USD 45,000 - 65,000; Full time

Job summary

Omni Hotels & Resorts in Hot Springs, VA is seeking a Payroll Administrator to oversee the hotel’s payroll operations, ensure compliance with wage regulations, and train management on Dayforce. Responsibilities include preparing journal entries, labor reports, and assisting with balance sheet reconciliations.

The role requires hospitality experience, a BA preferred, and strong MS Office skills. The position entails ensuring accurate payroll processing and supporting corporate audits.

Qualifications

• Hospitality experience preferred.
• BA preferred or any combination of education and experience that provides the required knowledge, skills and abilities.
• Proficient with Microsoft Office: Word and Excel required and PowerPoint.

Responsibilities

• Fully responsible for all payroll functions (Dayforce)
• Train managers on payroll procedures and Dayforce
• Prepare payroll journal entries and labor reports
• Assist with Balance Sheet reconciliations and other projects
• Monitor and update wage verifications and payroll-related information
• Run monthly payroll reports and audits
• Respond to payroll discrepancies and inquiries
• Support corporate audit activities and Internal Auditor
• Collaborate with DOF/ADOF and Controller on department needs

Skills

Advanced Excel

MS Office Suite

Organizational skills

Communication skills

Financial literacy

Education

Bachelor’s degree preferred

Tools

Dayforce

Job description

Overview

Administers the hotel’s payroll in a timely manner in accordance with Omni Hotels Standards and in compliance with all State and Federal Wage and Hourly Regulations. Oversees vacation accruals and team member deductions. Train all managers on payroll procedures, and Dayforce. Maintain up-to-date knowledge of payroll laws and regulations and works closely with Associate Services Center. Prepares payroll journal entries and labor reports. Assists with Balance Sheet reconciliations and other projects as determined DOF, ADOF and Controller.

Responsibilities:

• Fully responsible for all functions of the Dayforce payroll process
• Duplicate card report is issued to department heads on a daily basis.
• Responsible for handling all payroll adjustments for the weekly Payroll.
• New hires/Terminations.
• Vacation, sick days, personal days, holiday pay, and funeral pay adjustments
• All payroll reports are printed daily/weekly i.e. Productivity Report, Tardy Report, etc.
• Audit payroll on a weekly basis.
• Trains associates to proper use of time clock.
• Researches discrepancies with the payroll.
• Administers all wage verifications and processes accordingly.
• Initiates wage increases when necessary.
• Run monthly reports as required (S/C, TIPS, Department rate of pay, yearly review APS list.
• Perform any other payroll-related functions directed by the Director and Assistant Director.
• Be available to assist the corporate audit team and provide any/all requested payroll-related information.
• Responsible for addressing and correcting any areas found to be out of order by the Corporate Audit Team, with the assistance of the Hotel's Internal Auditor and/or Controller
• Responsible for monitoring and performing monthly areas highlighted under Payroll Verification section of the Internal Audit Checklist Report.
• Assist with any order duties asked by DOFand ADOF upon department needs.

Qualifications:

• Prior hospitality experience preferred.
• BA preferred or any combination of education and experience that provides the required knowledge, skills and abilities
• Proficient with Microsoft Office: Word and Excel required and PowerPoint.
• Organizational skills for efficient office control.
• Ability to communicate professionally at all levels of the organization and external contacts.
• Must have effective decision-making skills.
• Must be able to convey information and ideas clearly.
• Must be able to evaluate and select among alternative courses of action quickly and accurately.
• Must be effective in anticipating, identifying, handling and solving problems in the workplace.
• Must be effective at listening, understanding, and clarifying issues raised by co-workers and guests.
• Must be able to work with and understand financial information data, and basic arithmetic functions.
• Must maintain composure, objectivity, and flow of work while handling multiple priorities.