Accounting Operations Manager

Critical Innovations LLC; Lawndale (CA); Vor Ort; USD 90.000 - 130.000; Vollzeit

Benefits dieser Stelle

401(k) Safe Harbor Plan

Healthcare Insurance: Medical, Dental,

Life Insurance and Long-Term Disable (

Zusammenfassung

Critical Innovations LLC is seeking an Accounting Operations Manager to oversee daily purchasing, accounts payable, corporate card, and expense documentation workflows. The role reports to the CEO and collaborates with department leaders and an external accounting firm to ensure accurate records and support budget development and tracking.

This on-site, full-time position requires strong attention to detail and the ability to manage multiple processes within government contracting contexts.

Qualifikationen

• 4+ years in accounting operations, AP, or related roles.
• Experience handling invoices, purchase orders, card expenses, and supporting records.
• Proficiency in Excel for data organization, formulas, and reporting.
• Strong communication and ability to follow up on missing documentation.

Aufgaben

• Oversee invoice intake, coding, approvals, and payment prep in Bill.com.
• Administer corporate card and expense workflows, including receipts and approvals.
• Maintain government contract bookkeeping and FAR/DCAA documentation.
• Assist in budgeting processes and variance analysis with department leaders.
• Coordinate with external accounting firm to maintain records and compliance.

Kenntnisse

Accounts payable

Vendor management

Budgeting & variance

Excel proficiency

Analytical reasoning

Ausbildung

Bachelor's degree in accounting/finance

Tools

BILL (Bill.com)

Expensify

QuickBooks Online

Ragic

Jobbeschreibung

The Accounting Operations Manager oversees Critical Innovations LLC's daily purchasing, accounts payable, corporate card, and expense documentation workflows. Reporting to the Chief Executive Officer, this person coordinates with department leaders and an external accounting firm to maintain complete, accurate records and support functional budget development and tracking.

This is an on-site, full-time position.

Reports to

Chief Executive Officer

Duties and Responsibilities

Accounts Payable and Purchase Orders

• Oversee invoice intake, coding, supporting documentation, approval routing, and payment preparation in BILL (Bill.com) under established authorization procedures.
• Resolve vendor questions, duplicate invoices, credits, missing approvals, and other payment exceptions; follow issues through completion.
• Administer the financial aspects of purchase orders in Ragic, including documentation, project and budget coding, approval status, open commitments, and invoice comparisons.
• Coordinate with requesters and responsible departments to confirm receipt or acceptance, resolve PO discrepancies, and close completed orders under company purchasing and quality procedures.

Corporate Cards and Bank Documentation

• Oversee Expensify corporate card and expense workflows, including receipts, business purposes, coding, policy checks, required approvals, and follow-up on outstanding items.
• Administer approved card program settings and employee guidance within assigned authority, and elevate unusual or unsupported transactions.
• Collect and organize invoices, receipts, approvals, and other support for Chase bank account disbursements and resolve missing documentation requests.
• Distinguish underlying expenses from card payments and bank transfers when reviewing records, and coordinate correction of duplicate or inconsistent transaction information.

Government Contract Accounting and Records

• Apply established government contract bookkeeping and documentation procedures, including project coding, direct and indirect cost classifications, and identification of potentially unallowable costs.
• Refer unresolved coding and allowability questions to the external accounting firm or designated specialist, and maintain documentation of approved corrections.
• Maintain financial records and audit trails supporting applicable Federal Acquisition Regulation (FAR) requirements and Defense Contract Audit Agency (DCAA) reviews. Coordinate requests with the external accountants and Grants & Contracts.

Functional Budget Support

• Assist the CEO and department leaders in developing functional budgets using historical spending, anticipated needs, and outstanding purchase commitments.
• Maintain budget trackers using accounting data supplied or validated by the external accounting firm. Distinguish recorded spending from remaining commitments to avoid double counting.
• Prepare spending and budget variance summaries, investigate discrepancies with budget owners, and identify matters requiring management attention.

Coordination and Process Improvement

• Serve as the internal contact for routine bookkeeping questions, provide complete transaction records, and resolve outstanding requests from the external accounting firm.
• Follow established payment approval, vendor verification, access, and segregation of duties procedures. Protect confidential financial and personnel information.
• Recommend and implement approved improvements to financial workflows, documentation, system use, and follow-up processes. Provide related accounting operations support as assigned.

Skills and Experience

• At least four years of progressively responsible experience in accounting operations, accounts payable, expense administration, or closely related work.
• Experience handling invoices, purchase orders, corporate card expenses, and supporting records, with sound understanding of transaction coding, vendor credits, and basic accounting processes.
• Proficiency in Microsoft Excel, including organizing transaction data, using formulas and lookup functions, preparing summaries, and tracking spending against budgets.
• Ability to manage recurring deadlines independently, identify discrepancies, exercise sound judgment, and pursue issues through resolution.
• Strong attention to detail and clear communication with employees, managers, vendors, and outside accountants, including professional follow-up on missing documentation.

Preferred Experience

• Practical government contractor accounting or bookkeeping experience, including working knowledge of FAR cost principles and DCAA documentation expectations preferred.
• Experience with BILL, Expensify, QuickBooks Online, Ragic, or comparable accounting and purchasing systems.
• Experience supporting departmental budgets and coordinating with an outsourced accounting firm in a smaller organization.
• Experience in research and development, medical devices, engineering, or manufacturing, including work within established purchasing and quality procedures.

Education and Training

• Bachelor's degree in accounting, finance, business administration, or a related field preferred. Equivalent relevant education and experience will be considered.
• Maintain working knowledge of applicable accounting procedures and complete relevant company training.

Critical Innovations is an affirmative action/Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veterans' status, or any other characteristic protected by law.

* Authorization to work in the United States indefinitely without restriction or sponsorship is required for this position.

*To conform to U.S. Government Department of War regulations, you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.

• 401(k) Safe Harbor Plan
• Healthcare Insurance:Medical, Dental and Vision
• Other Insurance: Life Insurance and Long-Term Disability (LTD) Insurance
• Time Off: Paid Time Off (PTO), Paid Sick Leave, Paid Holidays, and Paid Bereavement Leave

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in Critical Innovations ’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.