Accounting Operations Manager

criticalinnovations; Lawndale (CA); On-site; USD 110,000 - 160,000; Full time

Job summary

Critical Innovations LLC is seeking an Accounting Operations Manager to oversee daily purchasing, accounts payable, corporate card and expense documentation workflows on-site in Lawndale, CA. You will coordinate with department leaders and an external accounting firm to maintain accurate records and support budget development and tracking.

The role reports to the CEO and requires collaboration across finance, operations, and project teams, ensuring timely invoice processing, PO management, and

Qualifications

• Minimum four years in accounting operations, AP, or related roles.
• Experience with invoices, POs, corporate card expenses, and supporting records.

Responsibilities

• Oversee invoice intake, coding, documentation, approval routing, and payment prep in BILL (Bill.com).
• Administer POs in Ragic, including project coding, approvals, and comparisons.
• Oversee Expensify card and expense workflows, receipts, and approvals.
• Maintain FAR/DCAA records and coordinate with external accountants.
• Assist in budgeting using historical spend and commitments.
• Improve financial workflows and maintain transaction records.

Skills

Accounts payable

PO management

Expense administration

Vendor management

Excel

Billing systems

Tools

BILL

Expensify

QuickBooks Online

Ragic

Job description

Overview

The Accounting Operations Manager oversees Critical Innovations LLC's daily purchasing, accounts payable, corporate card, and expense documentation workflows. Reporting to the Chief Executive Officer, this person coordinates with department leaders and an external accounting firm to maintain complete, accurate records and support functional budget development and tracking.

This is an on-site, full-time position.

Reports to

Chief Executive Officer

Duties and Responsibilities

Accounts Payable and Purchase Orders

Oversee invoice intake, coding, supporting documentation, approval routing, and payment preparation in BILL (Bill.com) under established authorization procedures.

Resolve vendor questions, duplicate invoices, credits, missing approvals, and other payment exceptions; follow issues through completion.

Administer the financial aspects of purchase orders in Ragic, including documentation, project and budget coding, approval status, open commitments, and invoice comparisons.

Coordinate with requesters and responsible departments to confirm receipt or acceptance, resolve PO discrepancies, and close completed orders under company purchasing and quality procedures.

Corporate Cards and Bank Documentation

Oversee Expensify corporate card and expense workflows, including receipts, business purposes, coding, policy checks, required approvals, and follow-up on outstanding items.

Administer approved card program settings and employee guidance within assigned authority, and elevate unusual or unsupported transactions.

Collect and organize invoices, receipts, approvals, and other support for Chase bank account disbursements and resolve missing documentation requests.

Distinguish underlying expenses from card payments and bank transfers when reviewing records, and coordinate correction of duplicate or inconsistent transaction information.

Government Contract Accounting and Records

Apply established government contract bookkeeping and documentation procedures, including project coding, direct and indirect cost classifications, and identification of potentially unallowable costs.

Refer unresolved coding and allowability questions to the external accounting firm or designated specialist, and maintain documentation of approved corrections.

Maintain financial records and audit trails supporting applicable Federal Acquisition Regulation (FAR) requirements and Defense Contract Audit Agency (DCAA) reviews. Coordinate requests with the external accountants and Grants & Contracts.

Functional Budget Support

Assist the CEO and department leaders in developing functional budgets using historical spending, anticipated needs, and outstanding purchase commitments.

Maintain budget trackers using accounting data supplied or validated by the external accounting firm. Distinguish recorded spending from remaining commitments to avoid double counting.

Prepare spending and budget variance summaries, investigate discrepancies with budget owners, and identify matters requiring management attention.

Coordination and Process Improvement

Serve as the internal contact for routine bookkeeping questions, provide complete transaction records, and resolve outstanding requests from the external accounting firm.

Follow established payment approval, vendor verification, access, and segregation of duties procedures. Protect confidential financial and personnel information.

Recommend and implement approved improvements to financial workflows, documentation, system use, and follow-up processes. Provide related accounting operations support as assigned.

Skills and Experience

At least four years of progressively responsible experience in accounting operations, accounts payable, expense administration, or closely related work.

Experience handling invoices, purchase orders, corporate card expenses, and supporting records, with sound understanding of transaction coding, vendor credits, and basic accounting processes.

Proficiency in Microsoft Excel, including organizing transaction data, using formulas and lookup functions, preparing summaries, and tracking spending against budgets.

Ability to manage recurring deadlines independently, identify discrepancies, exercise sound judgment, and pursue issues through resolution.

Strong attention to detail and clear communication with employees, managers, vendors, and outside accountants, including professional follow-up on missing documentation.

Preferred Experience

Practical government contractor accounting or bookkeeping experience, including working knowledge of FAR cost principles and DCAA documentation expectations preferred.

Experience with BILL, Expensify, QuickBooks Online, Ragic, or comparable accounting and purchasing systems.

Experience supporting departmental budgets and coordinating with an outsourced accounting firm in a smaller organization.

Experience in research and development, medical devices, engineering, or manufacturing, including work within establish