Staff Accountant

Vosges Haut Chocolat; Chicago (IL); On-site; USD 70,000 - 90,000; Full time

Job summary

Vosges Haut Chocolat is seeking an experienced Accounting professional in Chicago to support daily and weekly accounting operations, including vendor invoicing, cash application, and bank reconciliations. You will manage revenue-related entries across e-commerce and retail platforms, ensuring accurate postings and compliant close processes.

The role emphasizes month-end closes, reconciliations, and process improvements while collaborating with the Controller and cross-functional teams to resolve

Qualifications

• Three to five years of progressive accounting experience, including monthly close.
• Proficiency in accrual accounting, journal entries, reconciliations, and period cutoffs.
• Strong Excel or Google Sheets skills, with pivot tables, lookups, and data cleanup.
• Experience with QuickBooks Online or similar accounting systems.
• Clear written and verbal communication and ability to work with controllers and cross-functional partners.
• Bachelor's degree in accounting or related field, or equivalent experience.

Responsibilities

• Process vendor invoices, match to PO/docs, and maintain payment status.
• Apply customer payments, review aging and deductions, research unapplied cash.
• Maintain bank/credit card activity; respond to vendor inquiries and clear exceptions.
• Prepare weekly bank and card reconciliations; document unusual items for Controller.
• Update cash-flow workbook with actual activity and justify variances.
• Prepare month-end journal entries, reconciliations, and close schedules.
• Reconciling multiple systems and ensuring source documentation supports balances.

Skills

QuickBooks Online

Excel / Google Sheets

Accrual accounting

Journal entries

Account reconciliations

Communication

Multi-system data reconciliation

Education

Bachelor's degree in accounting, finance, or related field

Tools

Shopify

HubSpot

Bill.com

Paylocity

Job description

Description

Daily and Weekly Accounting Operations

• Process vendor invoices, confirm appropriate coding, match invoices to purchase orders or receiving documentation, and maintain accurate payment status in the accounting system.
• Apply customer payments accurately, review aging and deductions, research unapplied cash, and escape material shortages, disputes, or duplicate invoices.
• Maintain current bank and credit card activity by importing, coding, and supporting transactions; respond to routine vendor inquiries and clear exceptions before month-end.

Cash, Treasury, and Payment Processing

• Prepare weekly bank and credit-card reconciliations for assigned accounts and document outstanding or unusual items for Controller review.
• Maintain bill pay schedules and supporting documentation, confirm approved payments, and reconcile clearing or finance payable accounts.
• Update the weekly cash-flow workbook with actual activity and provide clear support for significant variances or timing differences.

Revenue and E-commerce Accounting

• Reconcile sales, invoices, payments, fees, and deposits across the accounting system and operational platforms such as e-commerce, CRM, inventory, retail, and payment-processing systems.
• Prepare supporting schedules and routine entries for deferred revenue, gift-card liabilities, customer deposits, payment holding accounts, undeposited funds, and service fees; research and document source to general-ledger differences.

Month-End Close and Reconciliations

• Prepare assigned month-end journal entries, reconciliations, roll-forwards, and supporting schedules in accordance with the close calendar.
• Reconcile assigned balance sheet and income-statement accounts, including cash, accounts receivable, accounts payable, inventory, accruals, payroll, prepaids, fixed assets, leases, debt, interest, and sales tax accounts.
• Identify reconciling items, missing invoices, cutoff issues, unusual trends, and classification errors; document the cause and prepare recommended corrections for Controller approval.
• Maintain organized, reviewer ready workpapers and close documentation with clear source references and evidence of completion.

Compliance, Controls, and Process Improvement

• Prepare support for sales tax reconciliations, recurring tax payments, compliance reports, payroll entries, and commission calculations as assigned.
• Follow established approval, documentation, and segregation of duties controls; immediately escape control exceptions or potentially material errors.
• Communicate professionally with vendors and internal stakeholders, standardize recurring workpapers, and identify opportunities to reduce manual processing without weakening controls.

Requirements

Must-Have Qualifications

• Three to five years of progressive, hands on accounting experience, including meaningful participation in a monthly close.
• Working knowledge of accrual accounting, journal entries, account reconciliations, account classification, period cutoff, and operational accounting activities.
• Strong proficiency with QuickBooks Online or a comparable accounting system.
• Strong Excel or Google Sheets skills, including pivot tables, lookups, SUMIFS, data cleanup, and reconciliation of detailed datasets.
• Ability to reconcile information between multiple systems, trace balances to source documentation, and prepare clear, reviewer-ready workpapers.
• Strong organization, attention to detail, and judgment about when to escape an issue while managing recurring daily, weekly, and monthly deadlines.
• Clear written and verbal communication skills and the ability to work effectively with the Controller, vendors, and cross-functional partners.
• Bachelor's degree in accounting, finance, or a related field, or equivalent directly relevant accounting experience.

Nice-to-Have Qualifications

• Experience in consumer products, food manufacturing, retail, wholesale, or e-commerce.
• Experience with Shopify, HubSpot, Fishbowl, Bill.com, Paylocity, Settle, Amazon, Stripe, or similar platforms.
• Experience reconciling multi-channel sales, gift cards, customer deposits, deferred revenue, deductions, or payment-processor clearing accounts.
• Familiarity with inventory accounting, cost of goods sold, and inventory to general ledger reconciliations.
• Exposure to cash forecasting, sales-tax compliance, lease or debt schedules, process improvement, or accounting automation.