Accounting Operations Coordinator

PMI San Diego; San Diego (CA); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Vision insurance

Job summary

PMI San Diego is seeking an Accounting Operations Coordinator to join our growing property management team in San Diego, CA. This role supports accounting operations for homeowner associations and residential rentals, requiring strong organizational skills, accuracy, and a customer-service focus.

Ideal candidate has 2+ years in bookkeeping or accounts payable, with experience in RentVine, CINC Systems, and QuickBooks Online preferred. Local candidates in San Diego area encouraged to apply.

Qualifications

• Minimum of two years in bookkeeping, accounting support, accounts payable, or administrative accounting.
• Property management or HOA experience is strongly preferred.
• Experience with RentVine, CINC Systems, QuickBooks Online is highly preferred.

Responsibilities

• Open, sort, and distribute mail.
• Scan and process HOA assessments and rent payments.
• Code vendor invoices into the property management and accounting systems.
• Review invoices for accuracy and to prevent duplicates.
• Review aging reports and verify outstanding payables.
• Prepare accounts payable for management approval and processing.
• Coordinate with our third-party accounting firm for timely processing and reporting.
• Maintain organized electronic accounting records and supporting documentation.
• Respond to homeowner, tenant, and vendor inquiries within scope.
• Route accounting, legal, maintenance, or management matters to the appropriate team.
• Monitor and respond to email correspondence professionally.
• Learn and effectively utilize RentVine, CINCS Systems, QuickBooks Online, and other company software.
• Answer incoming calls, greet visitors, relay messages, and assist with general admin.
• Support management with special projects and process improvements.

Skills

Bookkeeping

Accounts payable

Administrative accounting

Vendor inquiries

Financial recordkeeping

Attention to detail

Tools

RentVine

CINC Systems

QuickBooks Online

Excel

Outlook

Word

Job description

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

About the Role

PMI San Diego is seeking a detail-oriented and motivated Accounting Operations Coordinator to join our growing property management team in San Diego, CA. This position plays a vital role in supporting the accounting operations for both homeowner associations and residential rental properties. The ideal candidate is organized, proactive, and enjoys working in a fast-paced environment where accuracy, professionalism, and exceptional customer service are essential. Working closely with management and our third-party accounting firm, you will help ensure financial information is processed accurately, invoices are properly managed, and homeowners, vendors, and tenants receive outstanding service.

Responsibilities

• Open, sort, and distribute incoming mail.
• Scan and process homeowner association assessments and residential rent payments.
• Upload and accurately code vendor invoices into the property management and accounting systems.
• Review invoices to ensure accuracy and prevent duplicate payments.
• Review aging reports and verify outstanding invoices, balances, and payable items are current and accurate.
• Prepare accounts payable for management approval and processing.
• Coordinate with our third-party accounting firm to ensure timely financial processing and reporting.
• Maintain organized electronic accounting records and supporting documentation.
• Respond to homeowner, tenant, and vendor accounting inquiries within your scope of responsibility.
• Route accounting, legal, maintenance, or management matters to the appropriate team member.
• Monitor and respond to email correspondence in a professional and timely manner.
• Learn and effectively utilize RentVine, CINC Systems, QuickBooks Online, and other company software.
• Answer incoming telephone calls, greet office visitors, relay messages, and assist with general office administration.
• Support management with special projects and process improvements as assigned.

Requirements

• Minimum of two years of bookkeeping, accounting support, accounts payable, or administrative accounting experience.
• Property management, homeowner association, or residential real estate experience is strongly preferred.
• Experience with RentVine, CINC Systems, QuickBooks Online, or similar accounting and property management software is highly preferred.
• Strong understanding of invoice processing, accounts payable, financial recordkeeping, and general accounting procedures.
• Excellent organizational, analytical, and problem-solving skills.
• High level of accuracy and attention to detail.
• Ability to prioritize multiple responsibilities and meet deadlines in a fast-paced environment.
• Professional written and verbal communication skills.
• Proficiency with Microsoft Word, Excel, Outlook, and general computer applications.
• Self-starter with the ability to work independently while collaborating effectively with management and team members.
• Demonstrates professionalism, sound judgment, discretion, and a commitment to exceptional customer service.

About Us

PMI San Diego is a full-service residential and homeowner association property management company serving communities throughout San Diego County. As part of one of the nation’s largest property management franchise networks, we combine industry-leading technology with local expertise to deliver exceptional service to homeowners, boards of directors, investors, tenants, and vendors. We are committed to professionalism, accountability, teamwork, and continuous improvement, and we value employees who take initiative, embrace learning, and contribute to our long-term success.

This franchise is independently owned and operated. Your application will go directly to the local office and all hiring decisions will be made by the franchisee. All inquiries about employment should be made directly to the franchisee/franchise location and not to the corporate office of Property Management Inc.