Accounting Assistant

Pmp Management; Irvine (CA); On-site; USD 42,000 - 60,000; Full time

Job summary

PMP Management, a prominent association management firm in California, seeks an Accounting Assistant to support banking operations, onboarding of communities, and daily accounting tasks. You will engage with multiple banks, maintain records, and ensure timely, accurate processing while delivering excellent service to internal clients and HOA communities.

The role emphasizes detail, communication, and teamwork within a fast-paced environment.

Qualifications

• Banking or accounting background, 1+ year preferred.
• Proficiency in Word, Excel, Outlook, Adobe, and Docusign.
• Experience with Zoom and Microsoft Teams.
• Data entry software experience.
• Ability to meet deadlines with accuracy.
• Strong customer service background.
• Clear written and verbal communication.
• Multi-tasking with attention to detail.
• Self-starter who manages time well.
• Desire to assist clients professionally.
• Basic HOA industry knowledge preferred.

Responsibilities

• Open and close bank accounts.
• Assist with association credit cards setup/maintenance.
• Communicate with banks for transitioning accounts.
• Review financials for banking info.
• Set up new bank accounts in accounting system.
• Update signature cards for new board members.
• Request bank user IDs/logins.
• Respond to dormant account notices.
• Onboard new communities and board members.
• Reconcile monthly bank statements.
• Provide backup to Banking/Compliance Coordinators.
• Meet deadlines and follow procedures.
• Collaborate with 3rd party vendors to resolve issues.
• Daily support to Community Management and Accounting teams.
• Respond to calls and emails within 24 hours.
• Attend meetings and trainings as required.
• Maintain electronic filing for communities.
• Complete special projects.

Skills

Banking

Accounting

Customer Service

Data Entry

Time Management

Communication

Multi-tasking

Self-starter

HOA knowledge

Education

High School Diploma

College Coursework in Business/Communications/Accounting

Tools

Docusign

Adobe

Zoom

Microsoft Teams

Word

Excel

Outlook

Job description

Description

Become the Best Part of PMP Management!

PMP is seeking a motivated, detailed, communicative, and personable professional to join our team as Accounting Assistant.

Who We Are

Property Management Professionals (PMP) is an industry-leading association management firm providing innovative products and extraordinary services to common interest developments throughout California, Utah, and Texas. We are proud to offer a personalized, boutique level of service to our association clients, backed by the scale and resources of Odevo, one of the world’s largest resident services companies. We are proud to be privately owned, locally independent, and passionately committed to elevating the lifestyle experience for the communities we serve.

We are one of the fastest (organically) growing association management firms in each of our respective markets. Our company’s growth coupled with the depth and breadth of our network creates a uniquely rare opportunity for professional growth. Additionally, our people-centric culture allows us to attract and retain the industry’s top talent and has served as one of our primary competitive advantages over the past two decades.

To learn more about PMP, our unique approach to community management, and our people-centric culture, you’re invited to visit us online at www.pmpmanage.com visit our social media platforms:

Instagram/pmpmanage facebook/pmpmanage linkedin/company/pmpmanagement

Who We’re Looking For

PMP is looking for energetic, passionate, personable, and detail-oriented professionals to join our growing team. The right candidate will embrace change, celebrate innovation, and have an unwavering passion for providing extraordinary customer service to our valuable clients.

Position Description: Accounting Assistant

Duties & Responsibilities:

• Open and close bank accounts
• Assist in opening, maintaining, and troubleshooting association credit cards
• Communicate with multiple banks for transitioning accounts
• Review transitioning financials to determine banking information
• Setup new bank accounts in accounting system
• Update signature cards (bank/payable platform/accounting system) for new board members
• Request bank user ID and Logins
• Respond to Dormant Account notices
• Assist with onboarding of new communities and board members
• Reconcile multiple monthly bank statements
• Provide backup support to Banking Coordinator and related tasks
• Provide backup support to Compliance Coordinator and related tasks
• Meet all set deadlines and expectations
• Follow standard procedures for all accounting tasks
• Collaborate and consult with 3rd party vendors to resolve accounting related issues
• Provide daily support to the Community Management and Accounting team
• Respond to all phone calls and e-mails within 24 hours
• Attend meetings and trainings as required
• Maintain electronic filing system for assigned communities
• Complete special projects & tasks as assigned

Required Qualifications:

• Background in Banking or Accounting: 1+ year(s) (Preferred)
• Proficient in Microsoft Word, Excel, Outlook, Adobe, and Docusign
• Experience with Zoom and Microsoft Teams
• Experience with data entry software
• History of performing under deadlines and pressure with accuracy
• Background in exceptional customer service
• Demonstrates clear written and verbal communication skills
• History of multi-tasking with attention to detail
• Proven self-starter who can manage time effectively
• Desire to assist all clients (internal and external) in a professional and friendly manner
• Basic knowledge of HOA industry (preferred but not required)

Education:

• High School Diploma
• College Coursework in Business, Communications, or Accounting (Preferred)