Accounting Office Manager

4over; Columbus (OH); On-site; USD 55,000 - 75,000; Full time

Job summary

Hopkins Printing is seeking an Accounting/Office Manager to oversee financial and administrative operations, handling reporting, journal entries, reconciliations, credit, and day-to-day accounting support to keep the business running smoothly.

You’ll partner with the Director of Commercial Printing and cross-functional teams to ensure accurate financial information and informed decision-making. This hands-on role rewards ownership and proactive process improvement.

Qualifications

• Strong knowledge of accounting processes, financial reporting, journal entries, and account reconciliation.
• Experience with reviewing financial statements and financial data.
• Ability to communicate effectively in writing and verbally.

Responsibilities

• Maintain all bank account balances and statements, ensuring records are accurate and up to date.
• Review monthly financial statements and reports for accuracy and investigate discrepancies.
• Prepare journal entries and balance/reconcile accounts.
• Maintain accurate and organized accounting reports, records, and files.
• Run and approve customer credit in accordance with company procedures.
• Partner with the mailing department to ensure proper handling and accounting of customer postage.
• Establish and maintain internal controls to support financial accuracy.
• Analyze and report cost variances to identify trends and opportunities for improvement.
• Maintain company credit cards and statements with proper documentation.
• Provide backup for billing, accounts payable, and job costing as needed.
• Support general office functions and equipment needs.
• Look for opportunities to reduce costs and improve efficiencies for Hopkins Printing.

Skills

Accounting knowledge

Financial reporting

Journal entries

Account reconciliations

Communication skills

Analytical skills

Problem solving

Computer skills

Team collaboration

Confidential information handling

Education

Accounting education

Tools

Accounting software

Reporting systems

Job description

Hopkins Printing is looking for a detail-oriented and hands‑on Accounting/Office Manager to support the financial and administrative operations of our business. In this role, you’ll be responsible for a broad range of accounting functions, including financial reporting, journal entries, account reconciliations, internal controls, cost variance analysis, customer credit, and day‑to‑day accounting support.

You’ll work closely with the Director of Commercial Printing and cross‑functional teams to ensure financial information is accurate, processes are running smoothly, and the business has the information it needs to make informed decisions.

This is a great opportunity for someone who enjoys being close to the details, taking ownership of their work, and contributing across multiple areas of the accounting function.

What You’ll Do

• Maintain all bank account balances and statements, ensuring records remain accurate and up to date.
• Review monthly financial statements and financial reports for accuracy and investigate discrepancies as needed.
• Prepare journal entries and balance/reconcile accounts.
• Maintain accurate and organized accounting reports, records, and files.
• Run and approve customer credit in accordance with company procedures.
• Partner with the mailing department to ensure proper handling and accounting of customer postage.
• Establish and maintain effective internal controls to support financial accuracy and consistency.
• Analyze and report cost variances, helping identify trends, discrepancies, and opportunities for improvement.
• Maintain company credit cards and statements, including appropriate documentation and reconciliation.
• Provide backup and hands‑on support for billing, accounts payable, and job costing as needed.
• Support general office functions and office equipment needs.
• Look for opportunities to reduce costs and improve efficiencies for Hopkins Printing and our customers.
• Perform additional duties as required to support the business.

What We’re Looking For

• Specific knowledge of accounting and the printing and graphic arts industry, gained through formal education, professional experience, or a combination of both.
• Strong understanding of accounting processes, financial reporting, journal entries, and account reconciliation.
• Experience reviewing financial statements and working with financial data.
• Strong written and verbal communication skills.
• Excellent analytical and problem‑solving skills.
• Excellent computer skills and comfort working with accounting, reporting, and business systems.
• Ability to work collaboratively and effectively with co‑workers and managers.
• Strong decision‑making skills and a willingness to take responsibility for the quality and accuracy of work produced.
• Ability to appropriately handle confidential and sensitive information.

What Makes You Successful

• You’re detail‑oriented and take pride in producing accurate work.
• You’re dependable, organized, and able to plan ahead and prioritize competing responsibilities.
• You’re comfortable being hands‑on and stepping into billing, payables, job costing, and other accounting functions when needed.
• You can analyze financial information and identify variances, discrepancies, and potential issues.
• You take ownership of your work and use sound judgment when making decisions.
• You collaborate well with different departments and understand how accounting connects to the broader operation.
• You proactively look for opportunities to save money, improve processes, and create efficiencies for Hopkins Printing and our customers.
• You maintain confidentiality and professionalism when working with sensitive information.
• You work in alignment with the Hopkins Printing Mission Statement and the expectations of the organization.

Hopkins Printing is an Equal Opportunity and Affidavitive Action employer. It provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, national origin, age, religion, disability, or any other legally protected status and takes affirmative action to recruit, employ, train, and promote qualified minorities, women, covered veterans, and individuals with disabilities