Accounting Manager (Construction)

Vaco by Highspring; Roswell (NM); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Discretionary bonuses

401(k) retirement plan

Job summary

Vaco is seeking an Accounting Manager (Construction) to be on-site in Roswell/Alpharetta, with 5x on-site work weekly. The role leads AP, AR, project accounting, and cash management for multiple active projects, ensuring accurate job costing and timely financial reporting.

The ideal candidate has 5+ years in construction accounting, a bachelor’s degree in accounting or finance, and proficiency with construction software such as Sage 300, Viewpoint, Foundation, or QuickBooks Contractor.

Qualifications

• 5+ years accounting experience, preferably in construction or project-based industries.
• Strong understanding of job costing, WIP schedules, and construction billing formats.
• Excellent analytical, organizational, and communication skills.
• Ability to manage multiple deadlines and competing priorities in a fast-paced environment.

Responsibilities

• Oversee full-cycle AP, including vendor invoice processing, coding, approvals, and payment scheduling.
• Ensure subcontractor invoices, lien waivers, insurance certificates/COIs, and compliance documents are properly collected and validated.
• Maintain accurate job cost allocations and ensure expenses are posted to the correct project and cost code.
• Prepare and submit customer billings, including progress billings, AIA-style invoices, and change order documentation.
• Monitor collections, follow up on outstanding receivables, and resolve billing discrepancies.
• Track retention and ensure timely release and collection.
• Maintain accurate project financials, budgets, and cost-to-complete reporting.
• Work closely with project managers to review job cost reports, forecast cash needs.
• Monitor daily cash flow and prepare short-term and long-term cash forecasts.
• Manage outgoing payments to optimize cash position while meeting vendor and subcontractor obligations.
• Coordinate with leadership on cash strategy and financial planning.
• Prepare monthly bank reconciliations for all accounts.
• Maintain the general ledger and ensure accurate posting of all transactions.
• Reconcile balance sheet accounts and resolve discrepancies promptly.
• Lead the month-end close process, including journal entries, accruals, and financial statement preparation.
• Support quarterly and year-end reporting, audits, and tax preparation.

Skills

Job costing

WIP schedules

Construction billing

Analytical skills

Organizational skills

Communication skills

Education

Bachelor's degree in Accounting, Finance, or related field

Tools

Sage 300

Viewpoint

Foundation

QuickBooks Contractor

Job description

Accounting Manager (Construction)

On-Site: 5x a week

Location: Roswell/Alpharetta

Compensation: $75,000-90,000/year

Key ResponsibilitiesAccounts Payable (AP)

• Oversee full-cycle AP, including vendor invoice processing, coding, approvals, and payment scheduling
• Ensure subcontractor invoices, lien waivers, insurance certificates/COIs, and compliance documents are properly collected and validated
• Maintain accurate job cost allocations and ensure expenses are posted to the correct project and cost code

Accounts Receivable (AR)

• Prepare and submit customer billings, including progress billings, AIA-style invoices, and change order documentation
• Monitor collections, follow up on outstanding receivables, and resolve billing discrepancies
• Track retention and ensure timely release and collection

Project Accounting (25‑35 Active Projects)

• Maintain accurate project financials, budgets, and cost‑to‑complete reporting
• Work closely with project managers to review job cost reports, forecast cash needs

Cash Management

• Monitor daily cash flow and prepare short‑term and long‑term cash forecasts
• Manage outgoing payments to optimize cash position while meeting vendor and subcontractor obligations
• Coordinate with leadership on cash strategy and financial planning

Bank Reconciliations & GL

• Prepare monthly bank reconciliations for all accounts
• Maintain the general ledger and ensure accurate posting of all transactions
• Reconcile balance sheet accounts and resolve discrepancies promptly

Month‑End Close

• Lead the month‑end close process, including journal entries, accruals, and financial statement preparation
• Support quarterly and year‑end reporting, audits, and tax preparation

Qualifications

• Bachelor's degree in Accounting, Finance, or related field (preferred)
• 5+ years of accounting experience, preferably in construction or project‑based industries (required)
• Strong understanding of job costing, WIP schedules, and construction billing formats (required)
• Proficiency with construction accounting software (Sage 300, Viewpoint, Foundation, QuickBooks Contractor) (preferred)
• Excellent analytical, organizational, and communication skills (required)
• Ability to manage multiple deadlines and competing priorities in a fast‑paced environment (required)

Benefits

• eligible for discretionary bonuses
• medical, dental, and vision benefits as well as the company's 401(k) retirement plan