Accounting Manager

Diamond Foods, LLC; Stockton (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

Diamond of California and its Diamond Foods, LLC parent seek an Accounts Payable Manager to lead the AP team across multiple sites. You will ensure timely invoice processing, proper three-way and two-way matching, and strict adherence to internal controls and tax compliance.

Responsibilities include monthly close, ledger reconciliations, and collaboration with Finance/Treasury for wire/ACH processing. A CPA-like rigor and extensive Excel use are valued.

Qualifications

• Bachelor’s degree in Accounting or Finance is preferred.
• Five or more years of accounting experience.
• Advanced knowledge of MS Excel spreadsheets.
• Experience with internal and external auditing is a plus.
• Knowledge of general ledger functions is a plus.
• JD Edwards One World knowledge is a plus.

Responsibilities

• Manage daily A/P process.
• Pay invoices timely to take advantage of discounts.
• Avoid late penalties and finance charges.
• Manage a team of 5 (Stockton, Farms, Texas).
• Monthly close responsibilities and close A/P monthly.
• Reconcile supplier ledger to general ledger.
• Ensure 3-way match for commodities and 2-way match for services.
• Oversee approvals and verified supplier updates.
• Prepare 1099s and other compliance tasks.
• Assist with audits and year-end processes.

Skills

Analytical thinking

Independent worker

Problem solving

Interpersonal & communication

Education

Bachelor’s degree in Accounting or Finance

Tools

SAP

MS Dynamics

Sage

JD Edwards One World

MS Excel

Job description

Since 1912, when it was started by a group of California walnut growers, Diamond of California® was on a mission to bring the bounty from California’s Central Valley walnut orchards to America’s tables. From the beginning, we sought out the very best with the knowledge that Diamond Nuts would be used in treasured and new family recipes. Today, we bring a wider range of nuts from our growers and farms to tables worldwide. Now over 105 years later, we are still guided by our belief that Diamond Nuts are Made for Homemade.

Along with our sister company (National Pecan), Diamond of California is part of Diamond Foods, LLC, headquartered in Stockton, California. Diamond Foods is now owned by Blue Road Capital, a private equity firm based in New York, which is focused on holdings in the agricultural space. With the support of Blue Road Capital, Diamond of California is in the midst of a major transformation to create a modern, growth brand participating the growing consumer desire to incorporate more plant-based products in their diets, for reasons including health and wellness, taste, texture and variety.

Diamond of California is a leader in the culinary nut category, with the largest branded share in America’s grocery stores. Culinary nuts are generally raw, unflavored nuts sold in both the baking and produce departments. Diamond is on a renewed mission to lead this category for the next generation of consumers who use nuts in cooking, baking, snacks and even beverages. We are in the early stages of a complete brand renovation, which encompasses product, packaging, pricing, placement, marketing, and new product development.

Diamond has led the category’s marketing in the areas of social media and food influencer partnerships. The brand has the largest social presence in the category with nearly 800,000 followers on Facebook, approximately 5x greater than the next brand. In addition, Diamond was an early innovator in food influencer partnerships, working with the blogger community to create a Culinary Ambassador program. We partner with bloggers for content, recipes, and authentic endorsements of Diamond Nuts products.

Position Overview:

Supervise the Accounts Payable Department in providing the processing and payment of invoices in a timely fashion. Responsible for establishing controls to examine invoices processed for proper matching of purchasing and receiving documents, correct distribution to general ledger expense accounts, timely and accurate payments that make full use of available discounts, and proper filing and storage of records. Responsible for issuing required IRS 1099s and DE542s and for adhering to Sales and Use tax laws. Accounts Payable is service department and customer satisfaction is critical to the success of the company.

The AP Manager will be at the center of critical accounts payable transactions and will learn how accounting records and financial reports are put together by leveraging a fully integrated ERP within a company doing business nationwide and exporting to many countries across the world.

Responsibilities & Duties:

• Manage daily A/P process
• Pay invoices timely to take advantage of available discounts
• Avoid late penalties and finance charges
• Manage a team of 5 (2 Stockton, 2 Farms, 1 Texas)
• Monthly close responsibilities
• Close A/P monthly
• Reconcile the supplier ledger to the general ledger
• Internal Controls
• Understand and review AP internal controls
• Ensure AP staff is always doing 3-way match for commodities: invoice, purchase order, & receiving documents.
• Ensure AP staff is always doing 2-way match for services: invoice & purchase order.
• Ensure AP staff has proper manager approvals for standard invoices.
• Only approve supplier updates that have been verified via phone.
• Ensure suppliers who are paid via wire/ACH are on our verified list.
• Treasury
• Upload PosPay and ACH files to the bank
• Enter wires in the bank
• Prepares guidelines for proper coding of invoices to general ledger expense accounts and updates to inventory records.
• Reviews checks and vouchers to verify correct payments before signature by the CFO. Works closely with Finance and Treasury to reconcile and verify Pos Pay for all company checks.
• Prepares general ledger entries as required to accrue liabilities.
• Ensures that all EINs or SSNs are obtained for all vendors and prepares 1099s at yearend.
• Reviews nightly post reports and integrity reports to verify all Accounts Payable transactions are posted to the system correctly.
• Supervises to see that a proper record is kept of purchases subject to state use tax in preparation for periodic audits by state inspectors.
• Supervises proper filing and storage of records in case of federal or state income tax audit.
• Supervises training of new accounts payable clerks, assigns specific duties, and carries out performance appraisals.
• Ensures all year-end audit requests for AP are accurate & provided in a timely manner.
• Assist with special projects as assigned by the VP of Finance and CFO.

Knowledge, Ability, & Skills:

• Experience with a top-tier accounting software is a plus (SAP, MS Dynamics, Sage, JDE)
• Good understanding of accounting rules and procedures.
• Proven advanced knowledge and experience with MS Excel spreadsheets. This is our main analysis and reporting tool.
• Ability to work independently
• Outstanding analytical skills
• Ability to solve open-ended problems and use critical thinking extensively.
• Comfortable working in a deadline-sensitive and fast-pace environment.

Education & Work Experience:

• A Bachelor’s degree in Accounting (preferred) and or Finance is desired.
• Five or more years of accounting experience.
• Expert-level knowledge of working with spreadsheets is crucial.
• Experience conducting internal and external auditing is an added advantage
• Working with general ledger functions is also a plus.
• Experience with leadership roles and display problem-solving capabilities.
• Strong interpersonal and communication skills to interact with employees, superiors and customers.
• Strong analytical and time management skills.
• Well planned, organized with keen attention to detail.
• Ability to maintain confidentiality and maintain discretion with sensitive payment information.
• Basic understanding of J.D. Edwards One World Application system a plus.

Other Important Considerations:

• Passion for food manufacturing, transportation and retail distribution is required.
• Loves accounting and sees the function as an exciting career that can make a tangible and positive business impact.
• Loves analyzing trends and convert data into information for decision making.
• Strong desire to learn and use his/her knowledge to solve business problems.

Pre-employment drug testing required . AA/EOE/M/F/D/V.