Accountant III (48984)

Bay Area Community Health; San Jose, Fremont (CA, CA); On-site; USD 100,000 - 130,000; Full time

Job summary

Bay Area Community Health is seeking an Accountant III to direct financial activities, lead month-end closes, and manage grant accounting for designated programs. You will supervise the grant accounting team, prepare budgets, and deliver in-depth analyses and reports for management, including federal and state filings.

Travel locally to visit sites as needed. Applicants should have a Master’s degree or equivalent with substantial accounting experience, strong MS Office and HRIS skills, and the

Qualifications

• Master’s Degree or 4–10 years related accounting experience.
• Proficiency in accounting software and MS Office.
• Ability to read, analyze financial reports and legal documents.
• Effective written and verbal communication with management.
• HIPAA confidentiality awareness is preferred.

Responsibilities

• Lead month-end close process.
• Prepare monthly journal entries and work papers.
• Manage accounts payable and accounts receivable and GL reconciliations.
• Assist CFO/DOF in budget preparation and supporting documentation.
• Provide in-depth financial analysis with narratives for business strategies.

Skills

Month-end close

Financial analysis

Grant accounting

Education

Master’s Degree (M.A.) or equivalent

Tools

MS Office Suite

ADP HRIS

Job description

Overall Summary

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The Accountant III is primarily responsible for directing financial activities of an organization by performing the following duties personally or through subordinate supervisors. Additionally, this position performs grant accounting duties for selected grants in accordance with standard accounting practices and additional accounting functions as assigned.

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Essential Responsibilities

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• Financial Analysis\
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  • Leading the month‑end close process
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  • Completing monthly financial statement package
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  • Heavy analysis and reconciliation exposure
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  • Prepare and review monthly journal entries and work‑papers
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  • Investigate and report trend and budget variances
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  • Lead advanced accounting research and advise staff on accounting principles
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  • Profit & Loss Statement, Balance Sheet & Cash Flow
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  • Maintain Financial Dashboard
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  • Financial Ratios & Graphs
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  • Executive Summary Tables
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  • Maintain Adaptive Software
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• Manage Accounts Payable and Accounts Receivable: Responsible for accounting and reconciliation of GL Accounts including fixed assets, bank reconciliations, prepaid accounts, deferred revenue, accounting research, and other accounting activities.
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• Assist the CFO and DOF in the preparation of budgets, review budget proposals, and prepare necessary supporting documentation and justification.
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• Prepare in‑depth financial analysis supplemented with qualitative narratives on important business strategies for the agency, including:\
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  • Revenue Enhancement (e.g., visit tracking and analysis, provider productivity, patient receivable management, billing financial class analysis)
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  • Expense Forecasting and Analysis (e.g., FTE reports and analysis, budget framework, budget variance analysis)
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  • Reporting and analysis for Federal UDS Report and State OSHPD reports
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  • Overall Business Strategies (e.g., financial analysis for existing sites, financial analysis for new sites, business insurance maintenance and analysis and contract management)
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• Lead and Supervise the Grant Accountants: Be the primary fiscal contact for sub‑recipients and funders’ program managers; understand the financial requirements in executed grant contracts; safeguard compliance to financial grant contract conditions; ensure that all fiscal reporting requirements are met and related forms submitted; comply with all grant audit requirements; assign and set‑up grant source codes in MIP; prepare monthly Grant Management Reports for the review and evaluation of program management, the Development Team and Chiefs identifying issues, concerns and problems for each monitored grant, especially those paid on a cost‑reimbursement basis.
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• Complete the budgeting process and details for BACH grant applications or renewals: Prepare internal budget components based on grant program parameters; research program costs for desired expenses and decide on the dollar‑allocations to fit the total target grant fund applied for or awarded; discuss prepared budget with the Development Team or Program Team; fill‑in grant application fiscal forms; supply required insurance certificates and other agency‑wide financial information necessary for grant approval; write and submit budget justifications or expense descriptions as required by the Grantor’s Evaluation and Approval team.
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• Perform grant accounting for federal and non‑federal grants: Preparing and maintaining drawdown worksheets; ensure that federal grants are spend down according to federal guidelines; keep records of all federal related expenditure for audits.
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• Perform finance EHB reports (e.g., Expenditures Report, Allocations report); communicate with and provide customer service to operational managers of selected grants, the Development Department, senior management, and third parties on a variety of issues related to the grants; prepare monthly grant billing; prepare journal entries, monthly reports, and other financial analyses involving the selected grants; assist with grant audits and external grant reports; GL account reconciliation.
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• Month‑end closing: GL account reconciliation; prepare journal entries; assist the Controller in the generation of the financial statements; assist with internal and external audit.
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Secondary Responsibilities

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• Attend workshops, training, and meetings as needed, and as requested.
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• Perform other duties as assigned by supervisor.
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• Work flexible schedule and overtime, as necessary.
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Qualifications

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• Required education, experience, training: Master’s Degree (M.A.) or equivalent; or four to ten years related experience and/or training; or equivalent combination of education and experience.
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• Knowledgeable in accounting and internet software, payroll systems, spreadsheet and word processing software.
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• Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents.
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• Ability to write speeches and articles for publication that conform to prescribed style and format.
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• Ability to effectively present information to top management, public groups, and/or boards of directors.
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• Ability to work with mathematical concepts such as probability and statistical inference, fundamentals of plane and solid geometry and trigonometry; apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
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• Ability to prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
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• Demonstrated ability to analyze and interpret data, provide recommendations and resolve issues in a direct but positive manner.
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• Proficiency in the MS Office Suite (Word, Excel, PowerPoint, Outlook) and ADP or similar HRIS.
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• Preferred: Community Health or Non‑profit experience.
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• Access to reliable transportation.
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Critical Success Factors

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• Ability to communicate effectively, both orally and in writing.
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• Strong interpersonal skills and ability to work collaboratively.
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• Maintaining confidentiality and HIPAA compliance.
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• Excellent organizational, time‑management and multi‑tasking skills with attention to detail.
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• Excellent customer service and client services philosophy.
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• Successfully manage multiple projects at the same time.
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• Appreciation and respect for working with and serving a diverse population.
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• Proficiency in Microsoft Office and internet.
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• Ability to investigate and analyze information, draw conclusions and problem solve.
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• Ability to gather data, compile information, and prepare reports.
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Physical Demands

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Sitting, walking, standing associated with a normal office environment; some bending, stretching; and lifting. Manual dexterity for use of standard office equipment and computer keyboard; traveling to work sites including some exposure to outside elements; reading and writing to review records for accuracy.

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Supervises

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• Accountants
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• Staff Accountants
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• Accounting Assistant
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• Accounting Clerk
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• Accounts Payable
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• Purchasing Coordinator
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• None
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Work Conditions

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Travel locally to visit other sites, may require a day or overnight trip to attend events; workload may be demanding at times; require professionalism and confidentiality.