Accounting/Logistics Assistant

A-STAFFING, INC.; New York (NY); On-site; USD 45,000 - 60,000; Full time

Job summary

A-STAFFING, INC. is seeking an Accounting and Logistics Assistant in New York. The role involves managing accounting and logistics tasks, preparing reports, and ensuring accuracy in financial reporting. Ideal candidates should possess strong analytical skills, knowledge of accounting, and proficiency in Microsoft Office. Benefits include medical, dental, vision insurance, and paid vacation days.

Benefits

Medical, Dental, Vision Insurance

Life Insurance

401K

Vacation days

Reimbursed business expenses

Qualifications

• Strong analytical and problem-solving skills.
• Knowledge of accounting principles.
• Ability to work independently and in a team.

Responsibilities

• Manage accounting and logistics activities.
• Prepare and verify daily reports.
• Reconcile bank and general ledger accounts.

Skills

Knowledge of accounting principles and skills

Good verbal and written communication skills

Excellent attention to detail

Knowledge of logistics and distribution processes

Strong analytical and problem-solving skills

Strong organizational and time management skills

Proficiency with Microsoft Office suite

Job description

About the job: Accounting/Logistics Assistant

Our client, a chemical manufacturer, is seeking an Accounting and Logistics Assistant in New York.

Major Duties and Responsibilities:

• Manage accounting and logistics activities in the United States, including but not limited to:
• Prepare and verify daily reports
• Prepare daily income/sales reports and journal entries
• Handle daily deposits of sales receipts
• Reconcile bank and general ledger accounts
• Communicate with managers and team members on accounting tasks
• Compile monthly reports
• Investigate and collect outstanding invoices
• Input accounts payable expenses
• Prepare and submit monthly payment lists for management approval
• Assist in preparing financial statements
• Reconcile bank accounts, manage accounts receivable and payable
• Create invoices, inform payment status, and ensure timely cash collection
• Ensure 100% accuracy in financial reporting
• Process purchase orders according to customer orders
• Negotiate shipping schedules with HQ for optimal delivery
• Contact customers to confirm delivery details
• Respond to delivery inquiries and concerns
• Forward shipping documents to customs brokers and customers
• Coordinate with forwarding agents and provide up-to-date information to customers
• Notify customers of delivery delays in advance
• Enter daily purchase transactions into the system
• Prepare invoices for billing
• Monitor inventory levels carefully
• Issue purchase orders, send invoices and purchase orders, and inform delivery status promptly
• Upgrade logistics systems by developing SAP or SAGE processes
• Maintain detailed filing and shipment tracking methodologies
• Provide regular logistics updates to staff
• Ensure all customer support tasks are completed accurately and timely

Skill Requirements:

• Knowledge of accounting principles and skills
• Good verbal and written communication skills
• Excellent attention to detail and self-learning ability
• Knowledge of logistics and distribution processes
• Adaptability and continuous improvement mindset
• Computer literacy with various specialized applications
• Strong analytical and problem-solving skills
• Positive personality and confidence as a people person
• Strong organizational and time management skills, ability to meet deadlines, multitask, and prioritize
• Ability to work independently and in a team
• Quick learner and capable of managing workload in demanding environments
• Proficiency with Microsoft Office suite

Office Policy:

• Working hours: 40 hours/week, Monday to Friday, 9:00 A.M. to 6:00 P.M., with a 1-hour unpaid lunch between 12:00 and 2:00 P.M.

Others:

• Salary: Based on annual salary, paid semi-monthly
• FLSA Status: Non-Exempt
• Introductory Period: 3 months
• Performance evaluations: Annually
• Benefits include Medical, Dental, Vision, Life Insurance, and 401K
• Vacation days: 10 days (1-3 years), 15 days (4-10 years), 20 days (>10 years)
• Personal & Sick days: 7 days
• Business expenses: Reimbursed for reasonable travel expenses
• Confidentiality agreement required