Accounting/Logistics Assistant

A-STAFFING, INC.; New York (NY); On-site; USD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking a detail-oriented Accounting and Logistics Assistant to manage essential financial and logistical tasks. This role involves preparing daily reports, reconciling accounts, and ensuring accurate communication with customers. The ideal candidate will possess strong analytical skills, proficiency in accounting software, and the ability to thrive in a fast-paced environment. Join a dynamic team where your contributions will enhance operational efficiency and customer satisfaction. This position offers a comprehensive benefits package, including medical and dental coverage, making it an excellent opportunity for career growth.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

401K Plan

Vacation Days

Sick Days

Travel Expense Reimbursement

Qualifications

• Experience in accounting and logistics management.
• Strong communication and organizational skills.
• Ability to work independently and in a team.

Responsibilities

• Manage daily accounting and logistics activities.
• Prepare financial statements and monthly reports.
• Coordinate with customers and manage shipping details.

Skills

Knowledge of accounting principles

Knowledge of logistics principles

Proficiency with Microsoft Office

Experience with SAP or SAGE

Strong analytical skills

Good verbal and written communication

Attention to detail

Time management skills

Ability to work independently

Adaptability and continuous improvement mindset

Tools

Microsoft Office

SAP

SAGE

Job description

About the job: Accounting/Logistics Assistant

Our client, a chemical manufacturer, is seeking an Accounting and Logistics Assistant in New York.

Major Duties and Responsibilities:

1. Manage accounting and logistics activities in the United States, including but not limited to:
2. Prepare and verify daily reports
3. Prepare daily income/sales reports and journal entries
4. Handle daily deposits of sales receipts
5. Reconcile bank and general ledger accounts
6. Communicate with managers and team members on accounting tasks
7. Compile monthly reports
8. Investigate and collect outstanding invoices
9. Input accounts payable expenses
10. Prepare and submit monthly payment lists for management approval
11. Assist in preparing financial statements
12. Reconcile bank accounts, manage AR and AP
13. Create invoices, inform payment status, and ensure timely cash collection
14. Maintain 100% accuracy in financial reporting
15. Complete purchase orders according to customer orders and coordinate with HQ for shipping schedules
16. Contact customers to confirm delivery details and address inquiries
17. Forward shipping documents to brokers and customers
18. Coordinate with forwarding agents and provide updates to customers
19. Notify customers of delivery delays in advance
20. Record daily PO transactions in the system
21. Prepare invoices for billing
22. Monitor inventory levels carefully
23. Issue purchase orders and send invoices and POs, updating delivery status promptly
24. Develop SAP or SAGE processes to upgrade logistics systems
25. Maintain detailed filing and shipment tracking methodologies
26. Provide weekly or monthly logistics updates to staff
27. Ensure customer support is accurate and timely

Skill Requirements:

• Knowledge of accounting and logistics principles
• Good verbal and written communication skills
• Attention to detail and self-learning ability
• Adaptability and continuous improvement mindset
• Proficiency with computer applications, including Microsoft Office, SAP, or SAGE
• Strong analytical and problem-solving skills
• Confident, positive personality, and people skills
• Excellent organizational and time management skills to meet deadlines
• Ability to work independently and in a team
• Quick learner with the ability to manage workload in demanding environments

Office Policy:

Working hours are generally 40 hours per week, from 9:00 A.M. to 6:00 P.M., Monday through Friday, with a one-hour unpaid lunch break between 12:00 noon and 2:00 P.M.

Others:

• Salary: Based on annual salary, paid semi-monthly
• FLSA Status: Non-Exempt
• Introductory Period: 3 months
• Performance evaluations conducted annually
• Benefits include Medical, Dental, Vision, Life Insurance, and 401K
• Vacation days: 10-20 days depending on tenure; Sick days: 7 days
• Reimbursement for reasonable travel expenses
• Confidentiality agreement required