Accounting & HR Management Consultant

McIvor Marketing LLC; Arizona; Remote; USD 27,000 - 45,000; Part time

Benefits offered by this job

Competitive hourly pay

Part-time 1099 (80 hrs/mo)

Flexible scheduling

Growth opportunities

Remote work

Job summary

McIvor Marketing LLC is seeking a detail-oriented Accounting and HR Consultant to join our team as an independent contractor (1099). This remote, part-time position focuses on daily transactional accounting, client invoicing, payroll, and HR operations within a fast-paced agency.

The role offers 80 hours per month with bi-monthly pay, with potential to expand to a larger contract and future full-time opportunities.

Qualifications

• Associate degree or coursework in Accounting/Finance/Business Admin preferred.
• Minimum 2 years bookkeeping & payroll experience for a small business is a plus.
• Proficiency with QuickBooks Online, Xero or similar; strong spreadsheet skills.

Responsibilities

• Record daily financial transactions and expenses in accounting software.
• Prepare and issue client invoices, track payments and receivables.
• Process bi-weekly payroll and onboarding/offboarding for team members.
• Maintain HR records and ensure compliance documentation.

Skills

Attention to detail

Organizational skills

Communication

Self-motivation

Education

Associate degree in Accounting/Finance/Business Administration

Tools

QuickBooks Online

Xero

Google Sheets

MS Excel

Teamwork

Trello

Job description

Position Title: Accounting & HR Management Consultant | Location: Remote | Type: Part-Time 1099 Contractor (80 hours per month) | Target Start Date: November 2nd, 2026 (with potential full-time contractor role and Contract growth in 2027)

NOTE: WE ARE ONLY ACCEPTING APPLICATIONS FROM CANDIDATES THAT ARE BASED IN THE UNITED STATES OF AMERICA

McIvor Marketing is a dynamic digital marketing advertising agency specializing in cutting-edge solutions for clients in the SMB, automotive, music, radio industries, and more. Since our founding in 2020, we’ve experienced rapid growth and remain committed to staying at the forefront of digital marketing innovation. Our team is passionate about delivering results-driven strategies and fostering long‑term client partnerships. We aspire to be a destination workplace, prioritizing the holistic well‑being of our team members to combat burnout prevalent in the agency world. Our culture emphasizes health, happiness, and work‑life integration, offering wellness tools and flexible scheduling to support our team.

Position Overview

McIvor Marketing is seeking a detail‑oriented, highly organized Accounting and HR Consultant to join our team as an independent contractor (1099). This role is ideal for a motivated self‑starter looking to gain hands‑on experience in financial record‑keeping, client invoicing, and HR operations within a fast‑paced agency.

As an independent contractor, you will deliver service deliverables autonomously, managing daily transactional accounting activities, maintaining financial records, and executing routine account reconciliations. You will bring relevant expertise to take ownership of key finance and HR service scopes currently handled internally. You will collaborate with executive stakeholders on a project basis, with opportunities for contract scope growth and service expansion over time, aligning on milestones through scheduled service check‑ins.

Finance Responsibilities

• Transaction Recording: Accurately enter daily financial transactions, expenses, and payments into accounting software (e.g. "QuickBooks Online").
• Accounts Receivable (AR): Prepare and issue client invoices, track incoming payments, and follow up on outstanding receivables.
• Accounts Payable (AP): Review, code, and organize vendor bills, receipts, and recurring subscriptions.
• Account Reconciliation: Perform monthly reconcilations for bank accounts, credit cards, and merchant payment processors.
• Document Management: Maintain an organized digital archive of receipts, contracts, Form W-9s, and financial documentation.
• Basic Financial Reporting: Generate standard financial statements (Profit & Loss, Balance Sheet from QuickBooks) for management review as needed.

Human Resources Responsibilities

• Payroll Management: Process bi‑weekly payroll for the team, including tracking payments, tax deductions, and ensuring timely disbursements.
• Payroll Employee Onboarding and Offboarding:Coordinate paperwork and processes for new team members and departing personnel.
• Employee Record Management:Maintain accurate and confidential workforce records, including personal information, tax forms, and compliance documents.

Additional scope if contract expands with more hours paid per month

• Expense Tracking: Monitor and categorize expenses using tools like Divvy/Bill.com to ensure budget adherence and accurate reporting.
• Budgeting: Assist in developing, monitoring, and reporting budgets, including tracking HR‑related expenses.
• Tax Preparation Support: Collaborate with management and external accountants to support tax filings and compliance.
• Benefits Administration:Assist with current and future benefit programs, which may include health insurance, retirement plans, and company perks/comp plans for team
• HR Policy and Compliance: Assist in implementing and enforcing HR policies, ensuring alignment with federal, state, and local employment laws (Arizona‑specific knowledge is a plus).

Qualifications & Contractor Requirements

• Education & Experience: Associate degree or coursework in Accounting, Finance, or Business Administration preferred. Minimum 2 years experience doing bookkeeping & payroll for a small business is a plus.
• Software Familiarity: Experience with accounting software (QuickBooks Online, Xero, or similar) and spreadsheet tools (Google Sheets / MS Excel). Comfort with project management systems like Teamwork, Trello, etc.
• Accounting Knowledge: Solid grasp of foundational bookkeeping concepts (debits, credits, chart of accounts, double‑entry bookkeeping).
• Soft Skills: High attention to detail, strong organizational ability, and clear written/verbal communication skills.
• Contractor Infrastructure: Must provide your own computer equipment, reliable high‑speed internet connection, dedicated quiet workspace, and software tools. Responsible for personal tax reporting (Form 1099‑NEC) and self‑employment taxes.

What We Offer

• Competitive hourly compensation based on experience, with opportunities for increased pay and responsibilities.
• Part‑time 1099 position for 80 hours per month, paid bi‑monthly with potential to transition to a contract with more hours per month based on performance and business needs.
• A positive, supportive, and inclusive work culture that prioritizes team wellbeing.
• Flexible scheduling to promote work‑life balance.
• Chance to work with an innovative agency serving a diverse portfolio of clients.
• Opportunities for professional growth.

Application Deadline: October 20th, 2026

McIvor Marketing is an equal opportunity organization. We value diversity and are committed to creating an inclusive environment for all team members and contractors.