Accounting/HR Coordinator (part-time)

Cristo Rey St. Viator; North Las Vegas (NV); Hybrid; USD 22,000 - 33,000; Part time

Job summary

Cristo Rey St. Viator in North Las Vegas seeks an Accounting/HR Coordinator (Part-time) to provide administrative support to Finance and HR teams under supervision.

Responsibilities include handling accounts payable/receivable in QuickBooks Online, payroll data inputs, HR file maintenance, and reports in Excel. Preference for Spanish language and experience with Google Workspace.

The role requires a high school diploma and at least two years of administrative experience.

Qualifications

• High school diploma or equivalent.
• Minimum 2 years of administrative experience.
• Experience with QuickBooks Online and Google Workspace preferred.
• Fluent in Spanish preferred.

Responsibilities

• Process accounts payable, accounts receivable and credit card transactions in QuickBooks Online.
• Maintain and replenish inventory of uniforms for students and staff.
• Manage copy rooms, supply rooms, storage rooms, postage and breakroom inventories.
• Support tuition, student fees and accounts receivable collections.
• Maintain confidentiality of all sensitive information.
• Prepare reports in Excel for tracking and analysis as needed.
• Assist payroll data inputs and HR file maintenance.

Skills

Administrative experience

Spanish language (preferred)

Education

High school diploma or equivalent

Tools

QuickBooks Online

Google Workspace

Job description

Description

Accounting/HR Coordinator (Part-time)

FLSA Status: Non-exempt

Department: General & Administrative

Reports To: Staff Accountant and HR Generalist

POSITION SUMMARY

Under the supervision of the Staff Accountant and HR Generalist, the Accounting/HR Coordinator provides administrative support to the Finance and HR departments.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

Accounting

• Conducts scanning, filing, and server database sorting of all accounting files
• Records accounts payable, accounts receivable, and credit card transactions into QuickBooks Online accounting system
• Maintains and replenishes the monthly inventory of student and employee uniforms supply
• Manages and maintains all copy rooms, supply rooms, storage rooms, postage, and breakroom inventories
• Supports tuition, student fees, and accounts receivable collections
• Maintains confidentiality of all student, family, employee, vendor, donor, and corporate work-study partner information
• Ensures accurate information for current and new employees is reflected in the payroll database, verifying and providing inputs regarding data and changes
• Create reports in Excel as needed for tracking and analysis of data

Human Resources

• Maintains accurate and up-to-date employee files, including electronic, physical, and Paylocity files
• Assists with periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately
• Tracks and sends renewal notifications for employee certifications, licenses, and trainings
• Assembles notifications, documents, and other items for employee distribution
• Maintains confidentiality of any private information
• Perform other duties and responsibilities, as assigned (both Accounting and HR)

Requirements

• High school diploma or equivalent
• Minimum 2 years of administrative experience
• Experience with Quickbooks and Google Workspace, preferred
• Fluent in Spanish, preferred