Accounting Data Entry Specialist

General Equipment & Supplies, Inc.; Fargo (ND); On-site; USD 26,000 - 30,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Life/AD&D/CI

401k + company match

PTO accrual

Paid holidays

Job summary

General Equipment & Supplies, Inc. is seeking an Accounting Data Entry Specialist to support the accounting team with timely processing of accounts receivable transactions. You will apply cash receipts, clean up accounts as instructed, and work with the Credit Department and Customer Finance Manager to ensure accurate application.

The role emphasizes accuracy, attention to detail, and good communication across levels within the company, with opportunities for improvements and audits support.

Qualifications

• 2-year business degree (preferably accounting) or equivalent work experience.
• Proficient with Excel and Word.
• Strong keyboarding skills and 10-key proficiency.
• Excellent communication skills, oral and written.
• Strong customer service orientation and attention to detail.

Responsibilities

• Enter receivable entries accurately and timely.
• Apply cash receipts and clean up accounts per instructions.
• Support receivables audits and related reporting.
• Assist with invoice entry across multiple companies.
• Maintain OneNote and pursue process improvements.

Skills

Strong Windows skills

Excellent communication

Customer service skills

Detail oriented

Problem solving

Education

Two-year degree (accounting preferred) or equivalent

Tools

Excel

Word

10-key

Job description

The Accounting Data Entry Specialist supports the accounting department through the accurate and timely processing of accounts receivable transactions. This role is responsible for cash receipt application and account clean up per credit department’s instructions. The position works closely with credit department and Customer Finance Manager to ensure proper application.

Pay Range: $19/hr to $22/hr DOE

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Ensure timely and accurate entry of various forms of receivable entries
• Issue Sales Tax corrections when necessary
• Assists with quarterly and annual audits pertaining to receivables
• Assists with invoice entry in accounts payable multiple companies
• OneNote kept updated as changes occur
• Identify process improvements to increase efficiency and effectiveness within the position and discuss with manager for future implementation
• Performs other duties as assigned by Accounting Manager

JOB REQUIREMENTS:

• Must share our Core Values: Do the Right Thing, Be Curious, Have Passion, and Be Innovative
• 2-year business degree (preferably accounting) or equivalent work experience
• High proficiency working with Excel and Word
• Strong keyboarding skills, Proficient on 10-key
• Strong Microsoft windows skills moving between screens and programs
• Must share our Core Values: Do the Right Thing, Be Curious, Have Passion, and Be Innovative
• Must have excellent communication skills and the ability to communicate effectively both orally and written to all levels within the company
• Must have excellent customer service skills, both internal and external customers
• Strong interpersonal skills, excellent organizational skills and be very detail oriented
• Must be personable, highly motivated, goal oriented, problem solver, ethical, positive, and outgoing

COMPANY BENEFITS: (*certain benefits are adjusted based on position)

• Health
  • FSA
  • HSA w/ Employer Contributions
• Vision
• Life / AD&D / Critical Illness
• 401k + Company Match
• PTO Accrual
• Paid Holidays
• Prescription Safety Glass Reimbursement
• Safety Boot and Cold Weather Gear Reimbursement
• Employee Assistance Program
• Uniform/Clothing Allowance
• Employee Events
• Sponsorships
• Additional Job-Related Education and Trainings
• Short/Long Term Disability – Employer Paid

NATURE AND SCOPE OF JOB:

• Requires sitting, standing with periodic lifting, walking, standing, bending, stooping, and stretching.
• Requires ability to push, lift, pull, and/or carry 10 lbs. or more.

The duties described above are the general nature and levels of work performed but are not intended to be a complete comprehensive list of all the duties, activities, and responsibilities required of job incumbents. Supervisors or managers may ask job incumbents to perform other duties as needed and/or required.

Management has the right to revise this position description at any time. The position description is not a contract for employment, and either you or the employer may terminate employment at any time, for any reason.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.